2018-08-14 STMA Arena Agenda Packet
STMA ARENA BOARDAGENDA
MONDAY AUGUST 13, 2018
ALBERTVILLE CITY HALL
6:00 PM
CALL TO ORDER – ROLL CALL
ADOPT AGENDA
APPROVAL OFTHEMINUTES OFJULY 9, 2018
(pg. 1)
FINANCE REPORTS
ApprovetheJulylist of claims as presented in theamount of$11,121.01 andJuly
report(pgs. 2-4)
ARENA MANAGER
Monthlyreport(pg. 5)
OLDBUSINESS
NEWBUSINESS
STMA YHA AdvertingAgreement(pgs. 6-9)
(Motion to approve St. Michael/Albertville YouthHockeyAssociation Advertising
Agreement)
YOUTH HOCKEY ASSOCIATION
ADJOURN
P:\\Arena\\2018 STMA Ice Arena\\2018 Ice Arena Agendas\\2018-08-13\\081318 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
July 9, 2018
6:00 p.m.
Present:
Chairman Walter Hudsonand membersJeff Lindquist, Keith Wettschreck, KevinKasel, Gayle Weber,
and John Vetsch. Also present:City Administrator Adam Nafstad, City Finance Director Tina Lannes, Arena
Manager Grant Fitch, Dr. Ann Marie Foucault and Chris Hanson.The meeting was called to order at 6:04 p.m.
by Chairman Walter Hudson.
Set Agenda
moved
Members Weber/Kasel to set the agenda as presented.All voted aye.
Approval of Minutes
moved
Members Lindquist/Weber to approve the minutes of the May 14, 2018 Board Meeting as presented.All
voted aye.
Finance Reports
moved
Members Vetsch/Kaselto approve the May-June list of claims totaling $36,474.66 and the June
Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch reported that things were going well with no major repairs. The lighting was changed on the rink to LED.
Member Vetsch inquired what the savings were making the change over to LED. Fitch reported that the savings
would be roughly a quarter of what our electric services are now, plus the time not changing bulbs. Nafstad
expanded mentioning that these bulbs were part of a large order the school made so with that savings the
estimated payback time would be around 1 year.
moved
Members Kasel/Lindquist to accept the arena managers’ report as presented. All voted aye.
NewBusiness
Nafstad updated the board on the recommendation to purchase a hot water heater for the existing rink to match
the set up for the new sheet of ice. Currently, the existing rink has a Reverse Osmosis System and not hot water.
The new rink will have hot water, but no RO system. Member Weber asked why we couldn’tjust get one large
water heater. Nafstad mentioned that was discussed with the design along with an on demand option and the
recommendation from the engineers was two hot water heaters were more efficient. Foucault said she would
again ask the architect why two and not one, but also said two was the recommendation. Member Kasel asked
why we would change the existing rink from Reverse Osmosis to hot water heater. Nafstad mentioned that the
sheetsmay look different and hot water will improveset times and also for consistency in operations. There
was discussion on the compatibility of the hot water heater with the existing RO system, and it was noted that
the proposed hot water heater was not compatible with RO. Member Wettschreck inquired about the condition
of the existing RO system and it expected life. Fitch explained the system is in good condition and sees no
problem continuing to use the system. There was further discussion on the difference in the systems,
efficiencies, and the option costs along with the funding of the Capital Improvement Fund. The board saw no
reason not to continue using the existing RO system. The board tabled the item and recommended that each
representative bring back to there respective boards this information and a request to increase the 2018 annual
contribution to $25,000 instead of $15,000 to cover the water heater purchase for the existing rink.
Adjourn
moved
Members Kasel/Lindquist to adjourn at approximately 6:47 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 08/13/18 Page 1
Cash Basis
STMA Ice ArenaBudget to Actual July2018 ()
2018 2018 Actual 2018
Annual July 2018 YTD YTD % of
BudgetActual07/31/18Budget
Income
48.05%
Ice Rental$419,896.25 $3,893.00 $201,778.98
54.42%
Concessions$36,857.15 $11.50 $20,059.25
Other Revenues (Advertising/LMC/Ins
0.00%
Claims)$13,000.00 $0.00 $0.00
73.00%
Vending$1,100.00 $156.75 $803.00
39.11%
Open Skate/Hockey, etc.$5,000.00 $285.00 $1,955.50
0.00%
Interest$1,000.00 $0.00$0.00
Misc. Revenue$1,600.00 $4.00 $240.00
Total Income$478,453.40 $4,350.25 $224,836.73 46.99%
Expenses
34.64%
Salaries, Wages, Taxes & Benefits$238,932.91 $9,019.05 $82,760.56
39.12%
Supplies (Office, Misc.)$1,500.00 $33.18 $586.78
44.37%
Supplies (Concession)$15,400.00 $102.08 $6,833.21
49.61%
Fuel, Misc.$1,800.00 $104.46 $892.91
67.85%
Professional Services$22,000.00 $142.84 $14,926.46
78.44%
Sales Tax$2,500.00 $397.11 $1,960.88
51.67%
Telephone$1,500.00 $106.20 $775.01
45.93%
Electric$75,000.00 $7,052.76 $34,450.85
55.37%
Gas$20,000.00 $686.11 $11,074.93
67.36%
Water$25,000.00 $1,268.89 $16,839.27
48.46%
Refuse$3,000.00 $0.00 $1,453.74
67.63%
Insurance$12,000.00 $0.00 $8,115.00
58.33%
Administration$14,625.00 $1,218.75 $8,531.25
65.09%
Misc.$2,585.00 $0.00 $1,682.50
59.88%
Repair Maintenance –Machinery$11,000.00 $480.59 $6,586.66
29.42%
Repair Maintenance –Building$30,000.00 $1,312.04 $8,827.26
Total Operating Expenses$477,942.91 $21,924.06 $206,297.27 43.16%
Net Income/Loss$510.49 ($17,573.81)$18,539.46
STMA Arena Board Mtg 08/13/18 Page 2
STMAICE ARENACASH BALANCES AND RECEIVABLES
July 31, 2018
Cash Balance Operations
Cash Balance Operations 1/1/18$100,757
Add Revenues (collected in 2018)$224,837
Less Expenses$(206,297)
Est. Cash Balance Operations 7/31/18$119,297
Accounts Receivable (invoiced)
Operations July 31, 2018 - $13,372.96
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/18$157,160
Down payment on Zamboni-$34,919
Balance 7/31/18$122,241
STMA Arena Board Mtg 08/13/18 Page 3
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
July 2018
Check AmtInvoiceComment
Paid Chk# 006486E
7/20/2018BCBS OF MINNESOTA
-130 Employer Paid Ins (GENERAL)$1,439.5018070228209Aug 18 Health Ins
E 810-00000
Paid Chk# 006498E7/16/2018WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.955898Arena Fire Panel Monitoring
Paid Chk# 006499E7/16/2018FERRELLGAS
E 810-00000-212 Motor Fuels$104.461101747873Arena Propane
Paid Chk# 006502E7/16/2018ABDO, EICK & MEYERS, LLP
E 810-00000-301 Auditing and Acctg Services$142.84402135Professional Audit/Acct Svcs
Paid Chk# 037896 7/2/2018CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$31.7701315380624Arena Charter
Paid Chk# 037913 7/2/2018METLIFE-GROUP BENEFITS
-130 Employer Paid Ins (GENERAL)$185.73life, dental, stdis, vision
E 810-00000
Paid Chk# 037937 7/3/2018CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$686.115898 Lachman Ave 5390131-0
Paid Chk# 037941 7/16/2018ACE OF ALBERTVILLE -ARENA
-405 Repair/Maint - Buildings$3.99103001/1coupler hose plastic shutoff
E 810-00000
E 810-00000-405 Repair/Maint - Buildings$29.99103106/1pocket hose tp brass 50'
E 810-00000-405 Repair/Maint - Buildings$34.99103142/1veg killer 365 RTU wand
Paid Chk# 037946 7/16/2018ARAMARK UNIFORM SERVICES
E 810-00000-405 Repair/Maint - Buildings$16.001718938789MATS
E 810-00000-405 Repair/Maint - Buildings$16.001718946940Arena Mats
Paid Chk# 037949 7/16/2018CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$74.43STMA Ice Arena
Paid Chk# 037976 7/16/2018SCR, INC - ST. CLOUD
-405 Repair/Maint - Buildings$690.00C002426monthly blanket billing
E 810-00000
Paid Chk# 037991 7/26/2018CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$310.25STMA Arena Carbon Tanks
Paid Chk# 037997 7/26/2018METLIFE-GROUP BENEFITS
-130 Employer Paid Ins (GENERAL)$185.73Emp Life, Dental, Stdis, Vision
E 810-00000
Paid Chk# 038001 7/26/2018STEP SAVER INC
-405 Repair/Maint - Buildings$116.46119955bulk salt,resin cleaner IRON OUT
E 810-00000
Paid Chk# 038003 7/26/2018XCEL ENERGY
-381 Electric Utilities$7,024.815987999405898 Lachman Ave Hockey Arena 51-5873315-4
E 810-00000
810 STMA ARENA$11,121.01
STMA Arena Board Mtg 08/13/18 Page 4
MANAGER’ GENERAL UPDATE
th
Date:
August 13, 2018
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
ARH–J
RENA ENTAL OURS ULY
NamePrime-time
Youth Hockey 0 hours
Adult Hockey 10 hours
High School Boys/Girls 57.5 hours
Public Skating/OH 15.75 hours
Private rentalsAAA 21.5 hours
Learn to Skate0 hours ______
Total hours 104.75 hours
Hours July 201784.75 hours
Dehumidification:
System working well, on hot/humid days there issome minordripping on
east end of rink, but is manageable.
Compressors:
#5 had a discharge line crack and lost about 150lbs of R-22 on Wednesday July
th
18. Cost covered under SCR maintenance blanket.
th
Hockey Tournaments:
Midwest Hockey Program has two weekends reserved for August 17,
ththththth
18 and 19 August 24, 25 and 26 for a total of 36 games.
th
STMA YHA:
Youth Hockey Clinics start Monday September 10 2018
Arena Addition:
Scheduled to open on November 1.
Staffing:
We are advertising for a full-time maintenance and shift supervisor, part-time drivers,
and concession workers.
Advertising Agreement:
Included on the agenda is the latest draft of the advertising agreement
for the Board’s consideration. The agreement is for 5 years and proposes to charge $12,000 in
year one and $20,000 annually thereafter. $20,000 is consistent with the pro forma for the two-
sheet facility. The discounted rate for the first year helps YHA transition their advertising
operations to include the two sheet facility.
Arena Projects:
Painted Locker-rooms #1, #3, #4 and #5
Weight room cleared out and weights taken to middle school west
Ice scheduled for all JV/Varsity boys and girls games for the 2018-19 season
Youth Hockey Try-outs scheduled for September and October 2018
Operations:
No major repairs at this time.
STMA Arena Board Mtg 08/13/18 Page 5
St. Michael/Albertville Youth Hockey Association
Advertising Agreement
THIS AGREEMENT is made on the ____________ day of _______________, 2018, by and
between the St. Michael/Albertville Youth Hockey Association (STMAYHA), the St. Michael –
Albertville Ice Arena Joint Powers Board (“Arena Board”), and Independent School District No.
885 (“School District”).
WHEREAS, The Arena Board is currently managing an ice arena (“Joint Arena”) jointly
owned by the School District, the City of Albertville and the City of St. Michael; and
WHEREAS, The School District is constructing an addition to the ice arena (“Arena
Addition”) located on property owned by the School District in Albertville, Minnesota and to be
managed by the Arena Board; and
WHEREAS, STMAYHA is currently selling advertising space for the Arena Board at the
Joint Arena; and
WHEREAS, the parties desire that STMAYHA also sell advertising space for the Arena
Board on a portion of the available space in the Arena Addition;
NOW, THEREFORE, the parties agree as follows:
1.As to advertising in the Joint Arena, STMAYHA agrees to:
a.Sell sign advertising space for the Arena Board within the arena, but only on the
locations as described on the attached Exhibit A (“Exiting Arena Advertising
Space”).
b.Administrate yearly contracts (new and renewals) for all sign advertising at the
Joint Arena.
c.Handle billing and collections for all sign advertising at the Joint Arena.
d.Print/produce all sign advertisements for the Joint Arena including, but not
limited to banners, dasherboard, on-ice and ice resurfacer at quoted rates.
e.Reimburse the Arena Board the cost for each blank lexan piece provided by the
Arena Board to STMAYHA for sign purposes.
f.Pay for installation and removal of signs on the ice resurfacing machines.
2.As to advertising in Joint Arena, the Arena Board agrees to:
a.Install/remove all sign advertisements in the Joint Arena in a timely manner as
requested by STMAYHA (except for signs mounted on the resurfacing
machines), provided however that the Arena Board shall have the discretion to
determine when to remove the ice for installation of on-ice signs.
b.Repair and maintain the lexan on dasherboard ads (but STMAYHA shall be
responsible for printing new dasherboard signs when existing signs are damaged).
c.Repair and maintain cable system for banner ads.
d.Communicate any install or removal of advertising to the Sponsorship
Coordinator of STMAYHA.
1
STMA Arena Board Mtg 08/13/18 Page 6
3.As to advertising in the Arena Addition, STMAYHA agrees to:
a.Sell sign advertising space for the School District within the arena, but only on
the locations as described on the attached Exhibit B (“Addition Advertising
Space”).
b.Administrate yearly contracts (new and renewals) for all sign advertising on the
Addition Advertising Space.
c.Handle billing and collections for all sign advertising on the Advertising Space.
d.Print/produce all sign advertisements for the Addition Advertising Space. All
signs shall be installed using a mounting system approved by the School District.
e.Pay all costs associated with installation and removal of signs.
f.Shall be responsible for printing new signs when existing signs are damaged.
g.Comply with all School District advertising policies.Any sign found by the
School District to be in non-compliance with School District polices will be
removed and STMAYHA will be responsible for all costs.
4.As to advertising in the Arena Addition, the Arena Board agrees to:
a.Install/remove all sign advertisements in the Arena Addition in a timely manner
as requested by STMAYHA.
b.Communicate any install or removal of advertising to the Sponsorship
Coordinator of STMAYHA.
5.As to advertising in the Arena Addition, the School District shall
a.Promptly respond to any requests from STMAYHA for approval of installation of
advertising within the Arena Addition.
b.Provide STMAYHA with an updated copy of the School District’s advertising
policy, along with any updates of such policy as the policy is updated.
6.No sign advertisements can be installed in the Arena Addition prior to November 1,
2018, unless otherwise approved by the School District.
7.STMAYHA shall pay the Arena Board $12,000 for the first year and $20,000 per year
thereafter for the rights to sign advertising in the Addition Advertising Space and
Existing Arena Advertising Space, initially due upon the effective date of this Agreement
and thereafter on the anniversary of such date.
8.The Arena Board retains all rights to non-sign advertising such as printed paper flyers,
ads in paper programs, ads on receipts, ads on memorabilia or other physical materials
sold or distributed to the public, and all signs that advertise products sold at the Ice Arena
by Arena Board personnel or volunteers in service to the Arena Board.
9.The School District reserves the right to sell and place advertising on the scoreboard and
on those areas of the Arena Addition marked on Exhibit C as “School District
Advertising Areas.”
10.The Arena Board retains all rights to sign advertising associated with ATMs, electronic
concession menu boards, electronic locker room assignment boards, and exterior
electronic reader boards.
2
STMA Arena Board Mtg 08/13/18 Page 7
Term.
11.This agreement is for a term of five (5) years and will automatically renew for
successive one-year periods unless a notice of termination is given within Thirty days
(30)prior to the expiration of this agreement.
Default.
12. In the event STMAYHA does not comply with the terms of this Agreement, the
Arena Board shall notify the STMAYHA of such non-compliance via registered mail to
the following address: ___________________________. If STMAYHA fails to comply
with the terms of the agreement within 30 days following the mailing of such notice, the
Arena Board may terminate this Agreement. After such termination, the Arena Board
and STMAYHA shall prorate the $20,000 annual payment and all payments received by
the STMAYHA for any existing advertising contracts effective in the year of termination
or thereafter. Proration shall be made from the last anniversary date of this Agreement to
the date of termination, with the Arena Board receiving that portion of the $20,000
payment applicable to such period and the STMAYHA receiving that portion of the
advertising contract revenue applicable to such period. The Arena Board shall receive
that portion of the advertising contract revenue applicable to that portion of the year
during which this Agreement is not in force, and the Arena Board shall refund to
STMAYHA that portion of the $20,000 payment (if paid by STMAYHA) that is
applicable to that portion of the year during which this Agreement is not in force.
Effective Date.
13. This Agreement shall be effective upon passage by the Arena Board and
signature by its chairman and approval by the STMAYHA and execution by its
sponsorship coordinator.
IN WITNESS WHEREOF, the parties do hereby set their hands and seals on the date set
forth above.
________________________________________________
________________
(Sponsorship Coordinator, STMAYHA)
________________________________________________
_______________________
(Chairman, Arena Board)
3
STMA Arena Board Mtg 08/13/18 Page 8
EXHIBIT A – Existing Arena Advertising Space
Sign advertising space in the Existing Arena shall be limited to the following:
32 – 3’ x 8’ inner board ads
18 – 4’ x 8’ wall ads on north wall
10 – 3’ x 8’ outer board ads
1 – 8’ x 10’ wall ad near the bleachers on the west end of the rink
2 – 8’ x 17’ on-ice ads
1 – 3’ x 14’ wall ad on east wall (scoreboard wall)
3 – 3’ x 25’ wall ads on south wall (bleacher wall)
EXHIBIT B – Addition Advertising Space
Sign advertising space in the Arena Addition shall be limited to the following:
One row of ads on the north wall.
The ads shall be of equal size and spaced evenly across the north wall.
The School District shall approve the size and height of the ads.
All ads shall be printed on material approved by the School District.
The mounting system used to fasten the ads to the wall shall be approved by the School
District.
EXHIBIT C – School District Advertising Areas
School District Advertising Areas are those areas attached to or adjacent to the scoreboard as
shown below:
4
STMA Arena Board Mtg 08/13/18 Page 9