2018-10-08 STMA Arena Agenda Packet
STMA ARENA BOARD AGENDA
MONDAY OCTOBER 8, 2018
ALBERTVILLE CITY HALL
6:00 PM
1.CALL TO ORDER – ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF SEPTEMBER 10, 2018 (pgs. 1-2)
4.FINANCE REPORTS
a)Approve the September list of claims as presented in the amount of $14,714.05 and
September report (pgs. 3-6)
5.ARENA MANAGER
a)Monthly report (pg. 7)
6.OLD BUSINESS
7.NEW BUSINESS
a)Arena Addition Opening (Discussion)
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2018 STMA Ice Arena\\2018 Ice Arena Agendas\\2018-10-08\\100818 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
September 10, 2018
6:00 p.m.
Present: Chairman Walter Hudsonand membersJeff Lindquist, KevinKasel, Gayle Weber, Kari
Dwinnell, John Vetsch and Cody Gulick. Also present: City Administrator Adam Nafstad, City
Finance Director Tina Lannes, Arena Manager Grant Fitch, Garret K. and Karl A. from STMA Youth
Hockey Association. The meeting was called to order at 6:00 p.m. by Chairman Walter Hudson.
Set Agenda
MembersWeber/Kasel moved to set the agenda as presented. All voted aye.
Approval of Minutes
MembersDwinnell/Lindquist moved to approve the minutes of the August 13, 2018Board Meeting as
presented.All voted aye.
Finance Reports
Members Kasel/Weber moved to approve the August list of claims totaling $11,853.51 and the August
Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch reported that there is ice booked for the new sheet starting November 1. Youth Hockey has
started the season. Nafstad updated the board on the staffing status and asked the board if they wanted
involvement. The board indicated they did not want involvement. Nafstad mentioned that the City of
Albertville Council will approve the hiring of new staff since thearena staff are City employees.
There was discussion regarding how the new staffing will work having two new full-time employees
compared to in the past using part-time employees.
Member Kasel asked for an update on the roof leak. Nafstad mentioned that there were a couple roof
leaks in the locker room and hallway caused by a plugged roof drain and an issuewith a pipe boot in
the existing building. The issue has been fixed and roof repaired.
Nafstad updated the board on humidity issues in the existing rink. The issue are related to the
construction activity and will not be an issue when the project is complete.
Member Weber asked if the STMA Arena board will be able to go over and see the new rink before it
opens. Nafstad said he would check with the school and see if that could occur.
Member Lindquist mentioned that an open house promoted through youth hockey, would be nice.
Members Vetsch/Dwinnell moved to accept the arena managers’ report as presented. All voted aye.
Youth Hockey
Garret K. from STMA Youth Hockey Association presented to the boarda history of advertising
revenues and expenses. Chairman Hudson asked for clarification on the revenues and expenses.
Garret informed the board that the revenues come from banner ads, board ad and in-ice ads at the
arena. The expenses include the $12,000 annually to the STMA Arena Board, printing for banners, and
materials or supplies used to put the ads up. The labor is strictlyvolunteer so no salaries.
Karl A. mentioned to the board that STMA Youth Hockey Association plans on doing a kickoff event
on the new Ice Sheet which they have several fun ideas such as MN Wild mascot and skate with Santa
as a community event, but it is just in the planning stage. Karl also mentioned that they know some
STMA Arena Board Mtg 10/8/18 Page 1
STMA Ice Arena
September 10, 2018 Minutes
Page 2
miscellaneous expenses will come up, such as table and chairs, for the new addition and would
encourage the board to request assistance from youth hockeyand their board would discuss the
requests. The association does want to help where they can and give back to the community as a
whole.
The board discussed the advertising agreement approved at the last meeting and some of the agreement
specifics.
Adjourn
Members Dwinnell/Kasel moved to adjourn at approximately 6:33 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 10/8/18 Page 2
STMA Ice Arena Budget to Actual September 2018 (Cash Basis)
2018 Actual 2018 YTD
2018 Annual September YTD % of
Budget2018 Actual 09/30/18 Budget
Income
54.37%
Ice Rental $419,896.25 $16,777.86 $228,306.08
67.36%
Concessions $36,857.15 $0.00 $24,826.66
Other Revenues (Advertising/LMC/Ins
92.31%
Claims) $13,000.00 $12,000.00 $12,000.00
79.18%
Vending$1,100.00 $0.00 $871.00
53.11%
Open Skate/Hockey, etc.$5,000.00 $315.00 $2,655.50
0.00%
Interest $1,000.00 $0.00 $0.00
Misc. Revenue $1,600.00 $9.00 $264.50
Total Income 56.21%
$478,453.40 $29,101.86 $268,923.74
Expenses
42.72%
Salaries, Wages, Taxes & Benefits$238,932.91 $3,425.61 $102,065.00
39.12%
Supplies (Office, Misc.)$1,500.00 $0.00 $586.78
44.37%
Supplies (Concession) $15,400.00 $0.00 $6,833.21
60.27%
Fuel, Misc. $1,800.00 $191.96 $1,084.87
77.50%
Professional Services $22,000.00 $931.45 $17,051.02
112.87%
Sales Tax $2,500.00 $184.12 $2,821.80
65.83%
Telephone $1,500.00 $106.20 $987.41
64.91%
Electric$75,000.00 $7,043.78 $48,680.46
62.04%
Gas $20,000.00 $709.63 $12,408.59
75.88%
Water $25,000.00 $1,210.68 $18,969.40
51.99%
Refuse $3,000.00 $0.00 $1,559.72
67.63%
Insurance$12,000.00 $0.00 $8,115.00
75.00%
Administration $14,625.00 $1,218.75 $10,968.75
65.09%
Misc. $2,585.00 $0.00 $1,682.50
59.88%
Repair Maintenance – Machinery $11,000.00 $0.00 $6,586.66
41.34%
Repair Maintenance – Building $30,000.00 $1,339.43 $12,402.55
Total Operating Expenses $477,942.91 $16,361.61 $252,803.72 52.89%
Net Income/Loss $510.49 $12,740.25 $16,120.02
STMA Arena Board Mtg 10/8/18 Page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
September 30, 2018
Cash Balance Operations
Cash Balance Operations 1/1/18$100,757
Add Revenues (collected in 2018)$268,924
Less Expenses $(252,804)
Est. Cash Balance Operations 9/30/18$116,877
Accounts Receivable (invoiced)
Operations September 30, 2018 - $0
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/18$157,160
Down payment on Zamboni($34,919)
Balance 9/30/18$122,241
STMA Arena Board Mtg 10/8/18 Page 4
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
September 2018
Check AmtInvoiceComment
Paid Chk# 006615E9/4/2018 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$16.002201088999Arena Mats
Paid Chk# 006620E9/4/2018 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$71.52SEPTEMBER Arena Trash
Paid Chk# 006624E9/4/2018 WATSON COMPANY
R 810-00000-34740 Park & Rec Concessions$438.70891113Arena Food Concession
Paid Chk# 006627E9/20/2018 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$1,439.5018083119921Emp Health Ins
Paid Chk# 006639E9/17/2018 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$16.242201094637Arena Mats
Paid Chk# 006646E9/17/2018 FERRELLGAS
E 810-00000-212 Motor Fuels$104.281102170690Arena Propane
E 810-00000-212 Motor Fuels$87.681102390894Arena Propane
Paid Chk# 006657E9/17/2018 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.955898 Arena Fire Panel Monitoring 10/31/18
Paid Chk# 006685E9/2/2018 SIGNAPAY
E 810-00000-300 Professional Srvs (GENERAL)$27.92Arena CC Fees
Paid Chk# 006704E9/24/2018 CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities$1,210.680918 wtr bill
Paid Chk# 006721E9/25/2018 MN DEPARTMENT OF REVENUE
E 810-00000-315 Sales Tax$184.12Arena Sales Tax
Paid Chk# 038114 9/4/2018 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$185.7308162018Emp Life,Dental,Stdis, Vision
Paid Chk# 038121 9/4/2018 SAFETY SIGNS LLC
E 810-00000-300 Professional Srvs (GENERAL)$195.00182461Traffic Control/Lachman & 60th
Paid Chk# 038122 9/4/2018 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$690.00C002634Arena Monthly Blanket Billing
Paid Chk# 038129 9/11/2018 BUREAU OF CRIMINAL APPREHENSIO
E 810-00000-300 Professional Srvs (GENERAL)$15.00Arena Zamboni driver background check
Paid Chk# 038130 9/17/2018 ACE OF ALBERTVILLE - ARENA
E 810-00000-405 Repair/Maint - Buildings$30.97103912/1dish drainer,pine sol cleaner,clorx bleach
E 810-00000-405 Repair/Maint - Buildings$9.99104132/1easy bond square
Paid Chk# 038136 9/17/2018 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$709.63Arena 5898 Lachman Ave 5390131-0
STMA Arena Board Mtg 10/8/18 Page 5
September 2018
Check AmtInvoiceComment
Paid Chk# 038139 9/17/2018 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$31.7701315380824Arena Cable
E 810-00000-321 Telephone$74.4301317020902Arena Cable
Paid Chk# 038156 9/17/2018 JORSON & CARLSON INC
E 810-00000-300 Professional Srvs (GENERAL)$657.69055576984x5x.495 Olympia Ice Scrapper Blade
E 810-00000-300 Professional Srvs (GENERAL)$61.190555849ice scraper knives cleaned sharpened & honed
Paid Chk# 038172 9/17/2018 S.G.O.
E 810-00000-405 Repair/Maint - Buildings$1,282.2304891extra roof work that is not under contract for Arena
Paid Chk# 038178 9/19/2018 BUREAU OF CRIMINAL APPREHENSIO
E 810-00000-300 Professional Srvs (GENERAL)$15.00Trevor Dewey Background check
Paid Chk# 038184 9/25/2018 MRPA
E 810-00000-300 Professional Srvs (GENERAL)$100.009582Job Posting-Ice Arena Maintenance & Shift Supervisor
Paid Chk# 038186 9/25/2018 XCEL ENERGY
E 810-00000-381 Electric Utilities$7,015.836066458255898 Lachman Ave-Arena 51-5873315-4
Paid Chk# 038187 9/27/2018 BUREAU OF CRIMINAL APPREHENSIO
E 810-00000-300 Professional Srvs (GENERAL)$15.00Brian LeDuc Background Check
810 STMA ARENA $14,714.05
STMA Arena Board Mtg 10/8/18 Page 6
MANAGER’S GENERAL UPDATE
Date:October 8, 2018
To:STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARH-S
RENA ENTAL OURSEPTEMBER
NamePrime-timeOff-peak
Youth Hockey98 hours
Adult Hockey 0 hours
High School Boys/Girls 2.5 hours
Public Skating/OH 8 hours
Private rentals 4.5 hours
Learn to Skate 0 hours
________________________________________________________________________
Total hours 113
Total hours 2017 114
Operations:9/20/18 sprinkler system(dry)was fully tripped when the compressor was turned
off. Brothers Fire was called to come out to drain and reset the system.
Ice Time Projected for Spring/Summer 2019:
1.Midwest Hockey Program -300
2.Summer Hockey DevelopmentBoys and Girls -140
3.STMA YHA -32
4.Private rental -16
5.Open Hockey and Open Skate -75
6.Hockey Finder - 50
7.94’s AAA - 100
Total projected hours -713 (2019) vs Actual -574 (2018)
New Rink:November 1 opening
Staffing: We are in the process of hiring 2 full-time employees
STMA YHA:
nd
On-site Registrationwas Saturday September 22
th
Season startedSeptember 10(skills and drills)
ththst
YH Try-outs Girls September 29 30and Oct 1
thththth
YH Try-outs Boys October 6, 7 and 13, 14
Mites start Saturday October 6th
STMA Arena Board Mtg 10/8/18 Page 7