2018-11-13 STMA Arena Agenda Packet
STMA ARENA BOARD AGENDA
TUESDAY, NOVEMBER 13, 2018
ALBERTVILLE CITY HALL
6:00 PM
1.CALL TO ORDER – ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF OCTOBER 8, 2018 (pgs. 1-2)
4.FINANCE REPORTS
a)Approve the October list of claims as presented in the amount of $14,058.84 and
October report (pgs. 3-6)
5.ARENA MANAGER
a)Monthly report (pg. 7)
6.OLD BUSINESS
7.NEW BUSINESS
a)Tierney purchase and install of four (3) monitors for menu board and locker room
assignments. (pg. 8-9)
(Motion to approve the purchase of the four (3) monitors for the menu board and
locker room assignments for $4,016.80)
b)Tierney purchase and install REACH software and annual license for menu board and
locker room assignments. (pg. 10)
(Motion to approve the purchase of the REACH software and license for the menu
board and locker room assignments for $2,378.38)
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2018 STMA Ice Arena\\2018 Ice Arena Agendas\\2018-11-13\\111318 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
October 8, 2018
6:00 p.m.
Present:Chairman Walter Hudson and membersJeff Lindquist, Kevin Kasel, Gayle Weber, Kari
Dwinnell, John Vetsch and Keith Wettschreck. Also present: City Administrator Adam Nafstad, City
Finance Director Tina Lannes, Arena Manager Grant Fitch, Dr. Ann Marie Foucault and Karl A. from
STMA Youth Hockey Association. The meeting was called to order at 6:01 p.m. by Chairman Walter
Hudson.
Set Agenda
Members Lindquist/Dwinnell moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Weber/Kasel moved to approve the minutes of the September 10, 2018 Board Meeting as
presented. All voted aye.
Finance Reports
Members Kasel/Lindquist moved to approve the September list of claims totaling $14,714.05 and the
September Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch reported that projected ice time for next spring/summer is looking like it will be increased by 200
hours. Fitch reported one of the two new fulltime staff members has begun work and hiring of the
second is on the agenda for the next Albertville City Council meeting.
Members Vetsch/Kasel moved to approve the Arena Manager’s monthly report. All voted aye.
New Business
Nafstad informed the board that there is a joint governance meeting that is slated to be at the new
arena. In addition there are some items that will need to be purchased for the second sheet. These
items include, computer, monitors, etc. about $3,500 in electronics on order for the new arena. Other
items are trash receptacles, cleaning supplies, other miscellaneous items, working with Hilliard,
totaling about $5,200. Other items that Nafstad and Fitch are working on are the locker room
monitors, menu board which they hope to funded through an advertising arrangement. In addition,
nets and logos are on order. To add a double door refrigerator and freezer would cost about $6,000.
Table and chairs for the community room will be considered at a later time.
N
afstad reported that staff will be working on a policy for the community room.
Member Weber asked if the tables and chairs were for the community room and if we don’t have them
can it be used. Nafstadstated that currently there will be no tables or chairs for the room at this time.
Karl from STMA Youth Hockey Association mentioned that they would be willing to consider
assisting with some of the items needed by providing financial support. Karl stated he would bring the
tables and chairs request to the STMA Youth Hockey Board.
Nafstad informed the board that STMA Youth Hockey is moving forward on the advertising.
Youth Hockey
Karl updated the board the registration numbers look good again this year and that it was close to last
season.
STMA Arena Board Mtg 11/13/18 Page 1
STMA Ice Arena
October 8, 2018 Minutes
Page 2
Adjourn
Members Kasel/Lindquist moved to adjourn at approximately 6:17 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 11/13/18 Page 2
STMA Ice Arena Budget to Actual October 2018 (Cash Basis)
2018 Actual 2018 YTD
2018 Annual October YTD % of
Budget 2018 Actual 10/31/18 Budget
Income
Ice Rental $419,896.25 $28,921.25 $257,227.33 61.26%
Concessions $36,857.15 $31.39 $24,858.05 67.44%
Other Revenues (Advertising/LMC/Ins
Claims) $13,000.00 $0.00 $12,000.00 92.31%
Vending$1,100.00 $78.00 $949.00 86.27%
Open Skate/Hockey, etc.$5,000.00 $170.00 $2,825.50 56.51%
Interest $1,000.00 $0.00 $0.00 0.00%
Misc. Revenue $1,600.00 $4.00 $268.50
Total Income $478,453.40 $29,204.64 $298,128.38 62.31%
Expenses
Salaries, Wages, Taxes & Benefits $238,932.91 $16,674.57 $118,739.57 49.70%
Supplies (Office, Misc.) $1,500.00 $0.00 $586.78 39.12%
Supplies (Concession) $15,400.00 $0.00 $6,833.21 44.37%
Fuel, Misc. $1,800.00 $119.08 $1,203.95 66.89%
Professional Services $22,000.00 $2,218.84 $19,269.86 87.59%
Sales Tax $2,500.00 $202.66 $3,024.46 120.98%
Telephone $1,500.00 $137.97 $1,125.38 75.03%
Electric $75,000.00 $7,654.16 $56,334.62 75.11%
Gas $20,000.00 $844.98 $13,253.57 66.27%
Water $25,000.00 $1,254.30 $20,223.70 80.89%
Refuse $3,000.00 $71.44 $1,631.16 54.37%
Insurance $12,000.00 $0.00 $8,115.00 67.63%
Administration $14,625.00 $1,218.75 $12,187.50 83.33%
Misc. $2,585.00 $0.00 $1,682.50 65.09%
Repair Maintenance – Machinery $11,000.00 $553.43 $7,140.09 64.91%
Repair Maintenance – Building $30,000.00 $2,358.25 $14,760.80 49.20%
Total Operating Expenses $477,942.91 $33,308.43 $286,112.15 59.86%
Net Income/Loss $510.49 ($4,103.79) $12,016.23
STMA Arena Board Mtg 11/13/18 Page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
October 31, 2018
Cash Balance Operations
Cash Balance Operations 1/1/18 $ 100,757
Add Revenues (collected in 2018) $ 298,128
Less Expenses $(286,112)
Est. Cash Balance Operations 10/31/18 $112,773
Accounts Receivable (invoiced)
Operations October 31, 2018 - $47,842.50
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/18 $157,160
Down payment on Zamboni ($34,919)
ISD 885 2018 Contribution$15,000
St. Michael 2018 Contribution $15,000
Albertville 2018 Contriubtion $15,000
Balance 10/31/18 $167,241
STMA Arena Board Mtg 11/13/18 Page 4
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
October 2018
Check AmtInvoiceComment
Paid Chk# 006726E
10/1/2018 AMERIPRIDE SERVICES, INC.
-405 Repair/Maint - Buildings$16.002201100190Arena Mats
E 810-00000
Paid Chk# 006727E10/1/2018 BROTHERS FIRE & SECURITY
E 810-00000-405 Repair/Maint - Buildings$220.0027213Arena-2018 Annual Sprinkler Inspections
Paid Chk# 006753E10/16/2018 BROTHERS FIRE & SECURITY
E 810-00000-405 Repair/Maint - Buildings$1,105.00108531ISD 885 - tripped dry fire sprinkler system
E 810-00000-405 Repair/Maint - Buildings$225.0027250Arena-2018 Annual Alarm Inspection
Paid Chk# 006757E10/16/2018 FERRELLGAS
E 810-00000-212 Motor Fuels$119.081102699726Arena Propane
Paid Chk# 006765E10/16/2018 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.95April 18 monitoring 050-1427-0100
E 810-00000-381 Electric Utilities$112.95Nov Monitoring and repair 050-1427-0100
Paid Chk# 006766E10/16/2018 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$71.44OCTOBER 2018
Paid Chk# 006768E10/20/2018 MN DEPARTMENT OF REVENUE
-315 Sales Tax$202.66Arena Sales Tax
E 810-00000
Paid Chk# 038192 10/1/2018 METLIFE-GROUP BENEFITS
-130 Employer Paid Ins (GENERAL)$185.7309162018emp life,dental,stdis,vision
E 810-00000
Paid Chk# 038200 10/1/2018 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$690.00C002736Monthly Blanket Billing
Paid Chk# 038205 10/1/2018 TWIN PINES IMPRINTING
-300 Professional Srvs (GENERAL)$1,680.421722Vinyl mesh banners
E 810-00000
Paid Chk# 038210 10/3/2018 BUREAU OF CRIMINAL APPREHENSIO
E 810-00000-300 Professional Srvs (GENERAL)$15.00Scott Verness Background Check
Paid Chk# 038213 10/15/2018 ACE OF ALBERTVILLE - ARENA
-405 Repair/Maint - Buildings$19.97104754/1pine sol/clorx cleanup
E 810-00000
Paid Chk# 038217 10/15/2018 CENTERPOINT ENERGY
-383 Gas Utilities$844.98Arena-5898 Lachman Avenue NE 5390131-0
E 810-00000
Paid Chk# 038221 10/15/2018 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$31.7701315380924Arena Cable
Paid Chk# 038223 10/15/2018 CULLIGAN
-405 Repair/Maint - Buildings$21.00101X3159240Arena-8/1/18-8/31/18 Carbon Rental
E 810-00000
E 810-00000-405 Repair/Maint - Buildings$21.00101X3168750Arena-9/1/18-9/30/18 Carbon Rental
E 810-00000-405 Repair/Maint - Buildings$21.00101X3179140Arena-10/1/18-10/31/18
Total CULLIGAN$63.00
STMA Arena Board Mtg 11/13/18 Page 5
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
October 2018
Check AmtInvoiceComment
Paid C
hk# 038234 10/15/2018 HILLYARD
-404 Repair/Maint - Machinery/Equip$553.43603164337vacuum sensor,sensor filter bag pack
E 810-00000
Paid Chk# 038253 10/15/2018 SAFETY SIGNS LLC
E 810-00000-300 Professional Srvs (GENERAL)$195.00181116Arena-Traffic Control
Paid Chk# 038260 10/22/2018 BCA
E 810-00000-300 Professional Srvs (GENERAL)$15.00STMA Arena Background Check Thomas Puent
E 810-00000-300 Professional Srvs (GENERAL)$15.00STMA Arena Background Check Jared Grove
Paid Chk# 038261 10/22/2018 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$31.77Arena Cable 5898 Lachman Avenue NE
E 810-00000-321 Telephone$74.4301317021002Arena Voice 5898 Lachman Avenue NE
Paid Chk# 038264 10/22/2018 XCEL ENERGY
E 810-00000-381 Electric Utilities$7,513.26610471744Arena 5898 Lachman Avenue NE 51-5873315-4
Paid Chk# 038266 10/29/2018 BCA
-300 Professional Srvs (GENERAL)$15.00Arena Background Check-Carrie Kitzberger
E 810-00000
Paid Chk# 038267 10/31/2018 BUREAU OF CRIMINAL APPREHENSIO
-300 Professional Srvs (GENERAL)$15.00Makenna Swenson Background Check
E 810-00000
810 STMA ARENA $14,058.84
STMA Arena Board Mtg 11/13/18 Page 6
MANAGER’ GENERAL UPDATE
th,
Date: November 132018
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARH-O
RENA ENTAL OURSCTOBER
NamePrime-time Off-peak
Youth Hockey 178 hours
Adult Hockey 0 hours
High School Boys/Girls 26 hours
Public Skating/OH 5 hours
Private rentals 8 hours
Learn to Skate0 hours
________________________________________________________________________
Total hours 217
Total hours 2017220
rd
Knights to Remember Event: Youth hockey fundraiser Scheduled for March 23 2019
th
New Rink: Projected open date is Wednesday November 14 2018
Staffing: Our two new full-time employees are trained and on the schedule for November.
Welcome to Brian Leduc and Scott Verness.
Updated Ice Time Projected for Spring/Summer 2019:
1.Midwest Hockey Program - 350
2.Summer Hockey Development Boys and Girls - 140
3.STMAYHA - 32
4.Private rental - 16
5.Open Hockey and Open Skate - 75
6.Hockey Finder - 50
7.94’s AAA - 100
8.Pond Hockey League - 40
Total 2019 projected hours = 803 (574 in 2018)
Tournaments Scheduled Spring-Summer 2019:
April 12-14 – Early Trailblazer
April 19-21 – Early Trailblazer AA (Limited to B Level Players)
May 10-12 – Spring Stampede
May 17-19 – Spring Stampede AA (Limited to B Level Players)
August 16-18 – Summer Round Up AA (Limited to B Level Players)
August 23-25 – Summer Round Up
STMA Arena Board Mtg 11/13/18 Page 7
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STMA Arena Board Mtg 11/13/18 Page 9
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STMA Arena Board Mtg 11/13/18 Page 10