2018-12-10 STMA Arena Agenda Packet
STMA ARENA BOARD AGENDA
, DECEMBER 10, 2018
ALBERTVILLE CITY HALL
6:00 PM
1.CALL TO ORDER – ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF NOVEMBER 13, 2018 (pgs. 1-2)
4.FINANCE REPORTS
a)Approve the November list of claims as presented in the amount of $37,461.68 and
November report (pgs. 3-7)
5.ARENA MANAGER
a)Monthly report (pgs. 8-9)
6.OLD BUSINESS
7.NEW BUSINESS
a)Consider the purchase of the benches, tables and stools for the concession and lobby
areas of addition (pg. 10)
b)Discuss use of the Community Room (pg. 11)
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2018 STMA Ice Arena\\2018 Ice Arena Agendas\\2018-12-10\\121018 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
November 13, 2018
6:00 p.m.
Present:Chairman Walter Hudson and membersJeff Lindquist, Kevin Kasel, Gayle Weber, Kari
Dwinnell and Keith Wettschreck. Member John Vetsch was absent. Also present: City Administrator
Adam Nafstad and Karl A from STMA Youth Hockey Association. The meeting was called to order at
6:00 p.m. by Chairman Walter Hudson.
Set Agenda
Chairman Hudson requested a correction to the agenda under new business under item A to state three
monitors instead of four.
Members Lindquist/Weber moved to set the agenda as amended. All voted aye.
Approval of Minutes
Members Weber/Kasel moved to approve the minutes of the October 8, 2018Board Meeting as
presented. All voted aye.
Finance Reports
Nafstad informed the Boardthat the November revenues will be lower than projected in the budget due
to the second sheet opening late; however, summer sales were more than projected.
Members Kasel/Wettschreck moved to approve the October list of claims totaling $14,058.84 and the
October Financial Report as presented. All voted aye.
Arena Manager’s Report
There were no comments on the managers’ report
New Business
Nafstad presented the two quotes for the new arena menu board and locker assignment boards. The
first quote from Tierney is to purchase and install the monitors; the second quote is for the software
installation and annual fee. Member Lindquist asked why the for need software. Nafstad understood
the software to be for the menu (to list item and price), locker room assignments (to list team and
locker room number) in addition there is a scrolling feature for sponsors or advertising. Nafstad
mentioned that there was a third party vendor for advertising but had Lannes look into it. Lannes meet
with REACH and insured that all programming including advertisements can be done by staff easily.
Member Kasel asked why two licenses. Nafstad said it was his understanding that one is neededfor
the menu board and one for the locker assignments, but would need to check to be sure. Member
Lindquist and Weber stated that the license fee seems high. The Board continued to discuss the need
and cost of the software.
Member Wettschreck asked why this was not included as part of the project and if it should have been?
Nafstad did not know why it was not included with the project and noted it was not a planned Arena
Board purchase, but the capital improvement fund could be used to make the purchase and he believed
it was a necessary purchase.
The Board continued to discuss the software, cost and funding.
Members Kasel\\Lindquist moved to approve the purchase of three (3) monitors for the menu Board
and locker room assignments for $4,016.80, subject to staff review and verification. All voted aye.
STMA Arena Board Mtg 12/10/18 Page 1
STMA Ice Arena
November 13, 2018 Minutes
Page 2
Members Kasel\\Lindquist moved to approve the purchase, up to $2,378.38, for hardware and software
to display the menu Board and locker room assignments, subject to staff review and verification. All
voted aye.
Nafstad asked for feedback on furniture for the new arena. The addition has no furnishings included in
the project for the concession area, lobby area, or the community room. Youth Hockey has a member
that is willing to donate some furniture for the community room and Youth Hockey Association is
considering donating TV’s for the community room and concessions area. Nafstad asked the Board to
consider furnishing the concession area. The recommendation was made to purchase user friendly
maintenance free furnishings such as recycled plastic benches, tables and chairs and examples we
provided. Nafstad suggested a furniture budget of $7,000 as he thought it would allow for at least six
benches and six high-top tables. Nafstad said no immediate actions was needed, but wanted to begin
the discussion.
The Board discussed the ideas for furnishings for concessions area and decided to wait and see how the
area works during games before further discussion. Nafstad said he would get more accurate pricing
and bring it back at a future meeting.
Youth Hockey
Karl informed the Board that they are excited to get into the new arena.
Adjourn
Members Kasel/Wettschreck moved to adjourn at approximately 6:40 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 12/10/18 Page 2
STMA Ice Arena Budget to Actual November 2018 (Cash Basis)
2018 Actual 2018 YTD
2018 Annual November YTD % of
Budget 2018 Actual 11/30/18 Budget
Income
Ice Rental $419,896.25 $44,437.50 $301,664.83 71.84%
Concessions $36,857.15 $6,472.87 $31,330.92 85.01%
Other Revenues (Advertising/LMC/Ins
Claims) $13,000.00 $0.00 $12,000.00 92.31%
Vending $1,100.00 $238.25 $1,187.25 107.93%
Open Skate/Hockey, etc. $5,000.00 $560.00 $3,385.50 67.71%
Interest $1,000.00 $0.00 $0.00 0.00%
Misc. Revenue $1,600.00 $1,117.95 $1,386.45
Total Income $478,453.40 $52,826.57 $350,954.95 73.35%
Expenses
Salaries, Wages, Taxes & Benefits $238,932.91 $16,569.81 $135,309.38 56.63%
Supplies (Office, Misc.) $1,500.00 $0.00 $586.78 39.12%
Supplies (Concession) $15,400.00 $0.00 $6,833.21 44.37%
Fuel, Misc. $1,800.00 $181.18 $1,385.13 76.95%
Professional Services$22,000.00 $388.72 $19,658.58 89.36%
Sales Tax $2,500.00 $220.75 $3,245.21 129.81%
Telephone $1,500.00 $272.37 $1,397.75 93.18%
Electric $75,000.00 $14,110.05 $70,444.67 93.93%
Gas $20,000.00 $1,434.04 $14,687.61 73.44%
Water$25,000.00 $1,516.41 $21,740.11 86.96%
Refuse $3,000.00 $215.30 $1,846.46 61.55%
Insurance $12,000.00 $6,793.00 $14,908.00 124.23%
Administration $14,625.00 $1,218.75 $13,406.25 91.67%
Misc. $2,585.00 $450.00 $2,132.50 82.50%
Repair Maintenance –Machinery$11,000.00 $569.55 $7,709.64 70.09%
Repair Maintenance –Building $30,000.00 $1,722.82 $16,483.62 54.95%
Total Operating Expenses $477,942.91 $45,662.75 $331,774.90 69.42%
Net Income/Loss $510.49 $7,163.82 $19,180.05
STMA Arena Board Mtg 12/10/18 Page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
November 30, 2018
Cash Balance Operations
Cash Balance Operations 1/1/18 $100,757
Add Revenues (collected in 2018) $350,955
Less Expenses $(331,775)
Est. Cash Balance Operations 11/30/18 $119,937
Accounts Receivable (invoiced)
Operations November 30, 2018 - $3,700.00
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/18$157,160
Down payment on Zamboni ($34,919)
ISD 885 2018 Contribution$15,000
St. Michael 2018 Contribution$15,000
Albertville 2018 Contribution $15,000
POS drawers, computers, monitors ($5,484)
Balance 11/30/18 $161,757
STMA Arena Board Mtg 12/10/18 Page 4
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
November 2018
Check AmtInvoiceComment
Paid Chk# 006738E11/1/2018 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$1,439.5018100239828Emp Health Ins
Paid Chk# 006771E11/5/2018 ELAN FINANCIAL SERVICES
-570 Office Equip and Furnishings$50.19VGA cable,HDMI input
E 810-00000
E 810-00000-570 Office Equip and Furnishings$1,720.65HP280 G2 SFF Core
E 810-00000-570 Office Equip and Furnishings$542.60Arena-Step One, POS drawers
E 810-00000-570 Office Equip and Furnishings$397.74Arena-CDWG Monitors
E 810-00000-570 Office Equip and Furnishings$819.40Arena-CDWG Computers
E 810-00000-570 Office Equip and Furnishings$1,952.94Arena-(3) HP250 computers,(3) monitors
Paid Chk# 006793E11/5/2018 AMERIPRIDE SERVICES, INC.
-405 Repair/Maint - Buildings$16.002201106041Arena mats
E 810-00000
E 810-00000-405 Repair/Maint - Buildings$16.002201111248Arena mats
Paid Chk# 006808E11/5/2018 RANDYS ENVIRONMENTAL SERVICES
-384 Refuse/Garbage Disposal$215.30NOVEMBER Arena Trash
E 810-00000
Paid Chk# 006811E11/5/2018 WATSON COMPANY
R 810-00000-34740 Park & Rec Concessions$439.30892941Arena Food Concession
Paid Chk# 006814E11/10/2018 SIGNAPAY
-300 Professional Srvs (GENERAL)$31.72Arena CC Fees
E 810-00000
Paid Chk# 006827E11/20/2018 BCBS OF MINNESOTA
-130 Employer Paid Ins (GENERAL)$1,439.5018110210934Emp Health Insurance
E 810-00000
E 810-00000-130 Employer Paid Ins (GENERAL)$1,303.0018110210934Emp Health Insurance
Paid Chk# 006829E11/20/2018 MN DEPARTMENT OF REVENUE
-315 Sales Tax$220.75Arena Sales Tax
E 810-00000
Paid Chk# 006830E11/19/2018 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$16.002201116827Arena mats
Paid Chk# 006836E11/19/2018 FERRELLGAS
E 810-00000-212 Motor Fuels$86.891102868084Arena Propane
E 810-00000-212 Motor Fuels$94.291103052775Arena Propane
Paid Chk# 006846E11/19/2018 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$27.95Arena Fire Panel Monitoring
Paid Chk# 006847E11/19/2018 WATSON COMPANY
-34740 Park & Rec Concessions$950.58893496Arena Food
R 810-00000
Paid Chk# 006854E11/19/2018 ABDO, EICK & MEYERS, LLP
-301 Auditing and Acctg Services$38.35406637Professional Audit/Accounting Services
E 810-00000
STMA Arena Board Mtg 12/10/18 Page 5
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
November 2018
Check AmtInvoiceComment
Paid Chk# 038273 11/5/2018 BANYO
N DATA SYSTEMS
E 810-00000-300 Professional Srvs (GENERAL)$97.1400158009POS Support/Fixed Assets Support
Paid Chk# 038279 11/5/2018 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$31.7701315381024Arena Cable
Paid Chk# 038297 11/5/2018 METLIFE-GROUP BENEFITS
-130 Employer Paid Ins (GENERAL)$185.73101618Emp Life, Dental, Stdis, Vision
E 810-00000
Paid Chk# 038302 11/5/2018 MN DEPARTMENT OF HEALTH
E 810-00000-433 Dues and Subscriptions$450.002019 License Renewal
Paid Chk# 038311 11/5/2018 SCR, INC - ST. CLOUD
-405 Repair/Maint - Buildings$690.00C002839Monthly Blanket Billing
E 810-00000
Paid Chk# 038312 11/5/2018 STEP SAVER INC
-405 Repair/Maint - Buildings$163.88122661bulk salt,resin cleaner IRON OUT
E 810-00000
Paid Chk# 038320 11/19/2018 ACE OF ALBERTVILLE - ARENA
E 810-00000-405 Repair/Maint - Buildings$66.32104971/1bucket,batteries,Mr clean eraser,floor squeegee
E 810-00000-405 Repair/Maint - Buildings$101.90105034/1safety vest, bleach,pine sol cleaner,tekk hard hat,nylon
rope,sparkplug
E 810-00000-405 Repair/Maint - Buildings($11.00)105036/1nylon rope
E 810-00000-405 Repair/Maint - Buildings$39.99105038/1multi use torch kit
E 810-00000-405 Repair/Maint - Buildings$4.98105040/1single cut key
E 810-00000-405 Repair/Maint - Buildings($55.96)105055/1tekk hard hat,safety vest
E 810-00000-405 Repair/Maint - Buildings$22.99105157/1cartridge filter
Paid Chk# 038324 11/19/2018 B & D PLUMBING
-405 Repair/Maint - Buildings$650.00144163Leaking Condensate Line
E 810-00000
Paid Chk# 038326 11/19/2018 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$1,434.045898 Lachman Avenue NE 5390131-0
Paid Chk# 038327 11/19/2018 CHARTER COMMUNICATIONS
E 810-00000-321 Telephone$240.6001317021102Arena Voice
Paid Chk# 038329 11/19/2018 CULLIGAN
-405 Repair/Maint - Buildings$21.00101X3188900DI Carbon Standby Rental Service
E 810-00000
Paid Chk# 038332 11/19/2018 E-Z SHARP
E 810-00000-404 Repair/Maint - Machinery/Equip$376.80160068Grinding Wheel,diamond dresser
Paid Chk# 038336 11/19/2018 HILLYARD
-404 Repair/Maint - Machinery/Equip$212.75603200333Disp freshner in stall auto act aire 1C,activeaire lavender
E 810-00000
12CS
Paid Chk# 038343 11/19/2018 LEAGUE OF MN CITIES INS TRUST
-150 Workers Comp (GENERAL)$4,132.0040001973 Insurance Premium
E 810-00000
E 810-00000-360 Insurance (GENERAL)$2,661.0010003286 Insurance Premium
Paid Chk# 038362 11/19/2018 BUREAU OF CRIMINAL APPREHENSIO
E 810-00000-300 Professional Srvs (GENERAL)$15.00Background Check for Robert Emmer
STMA Arena Board Mtg 12/10/18 Page 6
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
November 2018
Check AmtInvoiceComment
Paid Chk# 038364
11/20/2018 XCEL ENERGY
E 810-00000-381 Electric Utilities$14,082.10614323269Arena-5898 Lachman Ave 51-5873315-4
Paid Chk# 038365 11/26/2018 BUREAU OF CRIMINAL APPREHENSIO
E 810-00000-300 Professional Srvs (GENERAL)$15.00Background Check Kenneth Gudmonson
Paid Chk# 038366 11/27/2018 BUREAU OF CRIMINAL APPREHENSIO
-300 Professional Srvs (GENERAL)$15.00Background Check Thomas Mathison
E 810-00000
810 STMA ARENA $37,461.68
STMA Arena Board Mtg 12/10/18 Page 7
MANAGER’ GENERAL UPDATE
th,
Date: December 102018
To:STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARH-N
RENA ENTAL OURS OVEMBER
NamePrime-time Off-peak
Youth Hockey 232 hours
Adult Hockey 0 hours
High School Boys/Girls 66 hours
Public Skating/OH 18 hours
Private rentals 9 hours
Learn to Skate0 hours
________________________________________________________________________
Total hours 325 (2 sheets)
Total hours 2017 233 (1 sheet)
Accident at Rink: We had a very unfortunate and severe head injury occur as the result of a fall
on the ice on 11-27-18. We have received many questions regarding emergency protocol and
generally related to who should be contacting family of a victim and availability of emergency
contact information. We are looking into having emergency contact information for players and
coaches at the rink.
thrd
New Rink: Occupancy of Ice surface November 15, Building occupancy Friday November 23
th
and JV/Varsity Locker-rooms projected to be complete by Friday December 14. Punchlist work
will be ongoing.
Operations:
1.11-18-18 (Old rink) Found compressor #5 discharge line had a crack and we shut the
compressor down to contain the leak. Also had R-22 delivered and SCR (St Cloud
Refrigeration) returned to re-pipe discharge line. Added 210lb to system to get the
st
receiver above the 1 sight glass. Cost covered under maintenance agreement.
2.12-2-18 (Old Rink) Had issues with dehumidification system. After talking to SCR, we
believe it may have tripped due to construction. We’ll continue to monitor the unit.
Updated Ice Time Projected for Spring/Summer 2019:
1.Midwest Hockey Program 350
2.Summer Hockey Development Boys and Girls 140
3.STMAYHA 32
4.Private rental 36
5.Open Hockey and Open Skate 75
6.Hockey Finder 50
STMA Arena Board Mtg 12/10/18 Page 8
7.94’s AAA 100
8.Pond Hockey League 40
Total projected hours 823 (2019) vs Actual 574 ( 2018)
Community Room Use: Arena staff is looking for direction on use of the community room. We
are receiving questions about use and reservation requests. We have been allowing hockey
groups to use for it for meetings, team pictures, etc.
Furniture for Arena: We have reviewed furniture options and pricing and would like to discuss
further with the Arena Board.
Arena Clock and Sub-Scoreboard:We have received requests for these items and will need
time to further research for the Board. The District is researching these items as well.
Clarification on menu and locker room assignment hardware and software: At the last
meeting the Board authorized the purchase of monitors and software, but asked staff to clarrify a
few things. The bullets below address those questions:
1.There are two players (hard drive devices), one for the menu board and one for the
locker room assignments. They are separate digital displays.
2.Each player device has to have its own license for $350.
3.The software is designed for ice arenas and is used in thousands of locations. They
are also a leader in the industry and have been in this business for over 14 years.
4.The software has the ability to scroll, change, advertise, and schedule for each display
item. It also has several different layouts so it can be changed anytime in addition to
changing position of ads or announcements with an auto population feature. The
software is all inclusive, so there is not the ability to remove capability such as
advertising to reduce the price.
5.This is a web based software and application so the description of unlimited access is
where you can log in to change the items displaying on the boards, not load the same
software license on multiple devices.
6.The price for this software, designed specifically to accomplish the goals such as how
it displays, schedule, content, advertising is $350/license in the quote. Upon checking
into the same type of software needed to do what we need it to display correctly
ranged $500-$700 annually per license.
STMA Arena Board Mtg 12/10/18 Page 9
Furnishings for Arena Addition
Date: December 7, 2018
To:STMA Arena Board
From: Adam Nafstad
Staff would like to continue the discussion of purchasing furniture for the concession area and
lobby area, as well as, providing stools for the drink rail in the ice arena. We have worked with
Callan’s Furniture to review the space and determine what furniture would work best for the
space. We believe high quality recycled plastic furniture would be economical and withstand the
normal use to be expected at a public rink. The following pieces are proposed for the various
areas:
Concession Area
5 - 60” benches
5 - 48” benches
5 - 2” round bar height tables
13 - Stools
Lobby Area
3 - 32” round bar height tables
9 - Stools
Drink Rail
30 - Stools
The above furniture retails for $33,520. Callan’s has offered to sell the furniture at cost for
$16,595.
Samples and the quote will be provided at the meeting. This is not a budgeted or planned
purchase, but the Board has the capital funds available should they desire to proceed with the
furniture.
STMA Arena Board Mtg 12/10/18 Page 10
Community Room Use
Date: December 7, 2018
To:STMA Arena Board
From: Adam Nafstad
Staff would like direction on the use of the Community Room in the new arena addition. The
School District recently discussed this topic and would like to limit the use of the space to high
school games and rentals.
Currently the space is unfurnished.
Items to be discussed by the Board:
Vison for space
Users groups
Swing Season vs. Off Peak
Rental Policy/Rates
Implementation
STMA Arena Board Mtg 12/10/18 Page 11