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1986-09-02 CC Minutes CITY OF ALBERTVILLE . ALBERTVILLE, MINNESOTA 55301 PHONE 497-3384 :OUNCIL MINUTES SEPTEMBER 2, 1986 The regular meetIng of the ~lbertvIlle CIty CouncIl Has cdlled to order by Mayor JIm Walsh. Menbers present Included Donatus Vetsch, Don CornelIus and Bob Braun, whIle nember Gary Scnwenzfeler was absent. Others present Included Maureen Andre~4s, Barry Johnson, Don BernIng, and Gary Meyer. There ~4as a motIon to approve the bIlls WhICh came to the anount of $12,601 34. lhe motIon was made by Don CornelIus and seconded by Bob Braun. All were In favor and the checks 7413 through 7439 were approved The followIng bUIldIng permIts were approved on the followIng motIons: Perm t /145. 6062 Lanont Avenue for Partlcle Control -- Remodellng of Store Front. MotIon was nade by Donatus Vetsch and seconded by Don CornelIus. All were In favor and the motIon carrIed. . PermIt #46. 5257 Lannon Avenue for Barthel ConstructIon -- New Home. The motIon was nade by Bob Braun and seconded by Don CornelIus All \4ere In favor. PermIt #47. 5179 Lannon Avenue for Barthel ConstructIon -- New Home The motIon was nade by Don CornelIus and seconded by Donatus Vetsch All were In favor and the motIon carrleo. The CouncIl revIewed a State of MInnesota ZonIng NotIfIcatIon of ApplIcatIon for LIcensure for Pat Walsh for Group FamIlY Day Care There was a motIon to accept the zonIng classIfIcatIon thereby approvIng the complIance wIth the CIty Codes. The motIon was made by Don CornelIus and seconded by Donatus Vetsch. All were In favor. LeRoy BernIng of Barthel ConstructIon was present to revIew wIth the CouncIl d SIgn for the entrance Into the IndustrIal Park. (see attachment). After some dIScussIon there was a motln to approve the SIgn dna the SIgn loatlon on CIty rIght-of-way. The motIon was maae by Don CornelIus and seconded by Dondtus Vetsch. All were In favor. The PERA Insurance materIals were tabled untIl the next ~eetlng of the CIty CouncIl. e There was a notIon to send one volunteer to the Star CItIes' Conference at the CIty ex'.)enses. There was to be a Development Corp. l1eetlnq on Saturday mornIng, someone was to ask If there was a volunteer for the group that would lIke to represent the the CIty at the conference. The motIon was made by Bob Braun and seconded by Donatus Vetsch, all were In favor and the motln carrIed " Make our CIty Your CIty We mVlte Home, Industry, BUSIness CouncIl MInutes Page 2 . Barry Informed the CouncIl that the start up of the Wastewater Treatment FacIlIty was scheduled for Wednesday Septe~ber 3rd at 2:00 p.m. As part of the dIScussIon on the Wastewater Treatment facIlIty, Barry and Gary Meyer were questIoned on whether or not startIng up the systefil would constItute acceptance of the entlre proJect. It was explaIned that untIl the fInal punch Ilst (electrlcal and general) are co~pleted the Clty wIll have not excepted the project as completed. Mr Ron Glbbons of PCI was also present for thIS CouncIl meetIng so that the fIr~s pay request could be dlscussed. It was the Clty Englneer's recommendatlon that Pay Request be In the amount of $0.00, because of the followlng reasons: 1. Change Order Number 6 was lncluded 1n the payrequest but has not been approved by the MInnesota Pollut1on Control Agency as of 8/25/86. z. There was also a request to drop the retaInage to 1%. It was Meyer-Rohl1n's recommendat1on that the retalnage be kept at 5% untIl there has been a llquldated damagement settleQent and the project 1S completed. The record should not that the Clty Attorney agrees wlth the EngIneer's recommendatlon. . It was suggested by Barry Johnson that a COQm1ttee be bet up to reVlew the llqu1dated damages to determlne the amount of retalnage mlnus Ilqu1dated damages could be released. It was suggested that a comm1ttee be made up of the Mayor, the Englneer, Attorney and AdmIn1strator. The followlng resolutlon was adopted by the CouncIl regardlng the PCI paymaent: On complete completlon of the punch lIsts allow the release If the retalnage down to the amount of the LIquIdated DaMages of $30,240.00, (the llquldated damages clalmed by the CIty) for the sat1sfactory completlon of the project to be determIned by a JOInt commIttee made up of the Mayor, Englneer, Attorney and AdmlnIstrator. , If tIme allows before the next CouncIl meetIng and the project has been completed to satIsfactory standards as determIned by the EngIneer, the commlttee of the same wIll meet WIth Mr. Ron Glbbons to dISCUSS the optlons and In turn make recommendatlon to the CouncIl as a whole regardlgn the llquated damages. The motlon to approve thIS resolutIon was made by Bob Braun and seconded by Donatus Vetsch. All were In favor. . Donatus Vetsch explalned to the Counc1l so~e of the Infor~atlon he found out about other cltIes that are contractlng thelr garbage haulIng serV1ce. He explaIned the MontIcello $ per month for SIngle fa~lly resldentlal and $ per un1t for apartments and that the CIty has kept the cor.,merc1al on on IndlVldual contracts. ~ Counc1l M1nutes Page 3 . Curt Carrow of Carrow San1tat1on was present and 1S the contractor that hab the contract w1th the C1ty of Mont1cello. He expla1ned that there are add1tIonal p1ck-ups for leaves and grass clIppIngs In the sprIng and fdll. He also explaIned that they are 1nvolved wIth a three year contract wIth the CIty WhICh has a renegotlatable clause Included In the contract. There was a request to follow up wIth some of teh other cItIes that contract theIr serVIce out. The CouncIl would be Interested In lookIng at startIng the f1rst of the year. Maureen was requested to meet wIth Gary Meyer to put together specIf1catIons for a contract or RfP and get back to the CouncIl by the fIrst ~eetIng In October. The PublIC HearIng on OrdInance 1986-3, RELATING TO PARKING WITHIN THE CITY Of ALBERTVILLE was reconve1ned. The records should show that no one was present to dISCUSS the changes beIng posed by the CouncIl After 11~lted dIScussIon there Has a notIon ~ade by Bob Braun and a second ~ade by Donatus Vetsch to adopt Ordl~a~ 1986-3. All Here In favor The publIC hearIng on OrdInance 1986-4. AN ORDINANCE REGULATING WEIGHT LIMITAiIONS WITHIN THE CITY Of ALBERTVILLE, was reconvelneO. AgaIn the records are to show that no one was present to dISCUSS the OrdInance. . There was some OISCUSSIon on so~e changes that the Council \Vanted to see. Maureen was asked to talk to Wayne fIngleson. WrIght County EngIneer regardIng the term HCIty controlled streets' and what the County classIf1es the road that are under the1r Jur1sdIct1on w1th1n the CIty. Maureen and Barry are to get a permIt fee schedule put together oy the next regularly scheduled neetIng bot that the CounCIl can adopt It. It was f1nally deCIded that the hearIng would be contInued aga1n untll the September 15th Counc1l neet1ng. There was a notIon WIth regardb to thIS made by Donatus Vetsch Wh1Ch was then seconded by Bob Braun. All were 1n favor. Gary Meyer next went through the agreement between the City of AlbertVIlle and Clem Marx releas1ng the temporary contructlon easement needed to Install the &tor~ sewer The agreement assures Marx that h1S property WhICh IS located between MaIn and the Lander Avenue extenSIon W1ll not benefIt from the strom sewer lIne therefore that property wIll not be assessed. WIth th1S understandIng there was a mot1on made by Don Cornel1us and a second by Bob Braun to have the Mayor and the Clerk slgn the agreement between the C1ty and Mr. Marx. All were 1n favor. The next 1te~ d1scussed was the agreenent between VIrgIl and K1m POUl01t and the CIty of AlbertvIlle MI. POUl1ot had a couple changes that h1S attorney had suggested Wh1Ch Include the follOWIng 1tems: . 1. That the f1rst page of the agreement reqUire the In1tIals of those slgnIng the agreement. 2. That the easement 1tself be attached as a exh1b1t so that there 1S no questIon that the agreement IS part of the property owner's wIll1ngness to SIgn the agreement. . Louncll MInutes Page 4 . 3. That the blank space on the ease~ent be crossed out so that nothIng could be added once POUlIot's have sIgned It. 4. Flnallly, that as In the Marx case that the POUlIOt's property located between MaIn Avenue and the Lander extensIon WIll not benefIt from the stro~ sewer lIne so that property wIll not be asse&sed for It InstallatIon. WIth these changes the CouncIl agreed to have the Mayor and the Clerk sIgn the agreement between the CIty of AlbertvIlle and the POUlIOtS, once Gary Meyer had ~ade the changes needeo In the agreement. The ~otlon was made by Bob Braun and seconded by Don CornelIus. All were In favor and the motIon carrIed. Barry next gave the CouncIl an update of the street construclton takIng place In Barthel Resldentlal--Phase II and Beaudry's 2nd AddItIon. The schedule for curb and gutter was to start later In the week (Thursday or FrIday) for Lannon Avenue and at teh same tIme Buffalo Bltunlous wIll start shapIng up the streets In Beaudry's 2nd AddItIon. Barry next went through the bIds receIved on the 1986-2 project for Psyk's 4th AddItIon and Barthel Manor and Barthel Maple HIll. Each CouncIl member recleved a copy of the bId openIng results along wIth a letter from Meyer-Rohlln recommendIng that the CouncIl go wIth the low bId from LaTour Construclton for the amount of $181,089.35. - There Has a motIon to accept the LaTour bId for $181,089.35 pendIng the outcoAe of the September 22nd Improvenent HearIng. The motIon was nade by Don CornelIus and seconded by Bob Braun. All were In favor. The next Item dIscussed was the FeasIbIlIty Report for patchIng and seal coatIng the area of Lander Avenue and surroundIng areas. It was Barry's recommendatIon that the CIty Just have the patchIng done thIS year and walt to have the sealcoatlng done next year because of the tIme frame we would be lookIng at. Barry also saId that Meyer-Rohlln IS already shuttIng down seal cuatlng projects In other cItIes. Barry was requesteo to get 3 quotes from contractors to see what cost the CIty would be lookIng at for the patchIng and get back to the CouncIl wIth the InformatIon. The dIScussIon of ImprovIng the road In front of Hackenmuel1er's came up agdln. Barry was asked to get some fIgures together and Maureen was asked to have Vern Hackenmueller present at the next meetIng. There was sone lImIted dIScussIon regardIng the CIty sharIng In the cost for Ifilprovlng the road In front of the store. Barry next went through the FeasIbIlIty Study prepared on gravelIng the tops of the dIkes out at the Wasterwater Treatment FaCIlIty. Barry IS to get some quotes on the work pendIng Maureen's checkIng to see the requIrement for advertl&lng for bIds had been Increased to $15,000.00 fron $10,000.00. . The motIon to accept the FeasIbIlIty Study and takIng quotes was nade by Bob Braun and seconded by Don CornelIus. All were In favor. ~ . - . , CouncIl MInutes Page 5 Gary Meyer requested that there be a JOInt neetIAg between the CIty CouncIl and the PlannIng CommIssIon to reVIew the Manufactured HousIng OrdInance, Planned UnIt Development, and AgrIculture amendments to the eXIstIng ordInances (1975-5). There was a notIon to have a JOInt meetIng WIth the CouncIl and the PlannIng ComMIssIon. The motIon was Made by Bob Braun and seconded by Donauts Vetsch. All were~n favor There was also a motIon to set the puolic hearIng for a PublIC HearIng for September 25th at 7:00 p.m. for the adoptIng of the OrcInance. The motIon was made by Donatus and seconded by Bob Braun. All were In favor. JIm Walsh and Donauts Vetsch volunteer to serve on the LIbrary Board. Nc mLtlol WAS aJe en thIS. Maureen was asked to have Loren Kohen at the next CouncIl meetIng to dISCUSS some of the problems that have been occurrIng In AlbertvIlle. There was a motIon to have the meetIng adJorned. The motIon was made by Donatus Vetsch and seconded by Don CornelIus. All were In favor. 4