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1986-12-01 CC Minutes . COUNCIL MINUTES DICEMBER 1, 1986 The regualr meet1ng of the Albertv1lle C1ty Counc1l was called to / order by mayor Walsh. Members present 1ncluded Gary Schwenzfe1ec, Donatus ~etsch, Don Corne11us and Bob Braun. Others present 1ncluded Maureen Andrews, Barry Johnson, Ken L1ndsay, Gary Meyer and Arlan M1ddleton. There was a mot10n to approve the m1nutes of the November 17th Counc1l meet1ng. The mot10n was made by Don Corne11us and seconded by Donatus Vetsch. All were 1n favor and the mot10n carr1ed. . Arlan M1ddleton of St, M1chael Insurance was present to d1SCUSS the 1987 Insurance coverage for the C1ty of Albertv1lle. He expla1ned to the Counc1l that the C1ty'S current carr1er has gotten out of wr1t1ng mun1c1pal 1nsurance and that the League was the only alternat1ve at th1s t1me (another carr1er 1S wr1t1ng mun1c1pal-!nsurance but needed more than 60 days to prepare a quote). Arlan expla1ned the d1fferences of the League of M1nnesota C1t1es Insurance and the coverage the C1ty has had 1n the past. Some of these d1ferences 1nclude: 1. The League decreased the deductable from $500.00 to $250.00 1n all catagor1es, except; 2. Increased the deductable from $100.00 to $250.00 1n the area of Comprehens1ve coverage. ~ The next area Arlan d1scussed was the Pub11c Off1c1als L1ab1l1ty coverage. He expla1ned to the Counc11 that the C1ty was st1ll able to get coverage from the current carr1er--Tudor. He then went through the d1fferences of the two po11cy so that the Counc1l could dec1de wh1ch coverage they wanted to go w1th. These d1fferences 1ncluded the follow1ng: . 1. The League's Pubhc Ofhc1al offered a 5 year "Pnor Acts" maX1mum 2. Tudor's Pubhc Ofhc1al 1ncluded "Pnor Acts" coverage back to 1977. 3. There was a d1fference 1n cost between the two coverages w1th prem1um cost for the League 1nsurance be1ng $950.00 and Tudor's be1ng $2,600.00. 4. The League's 1nsurance coverage 1S for $600,000.00 worth of coverage, wh1le Tudor's 1S for $1,000,000.00 worth of co~erage. 5. The Duduct1ble for the League's coverage 1S $1,000.00 wh1le Tudor's has a $500.00 deduct1ble up to $2,500.00. Counc11 M1nutes Page 2 . Arlan sa1d the the C1ty Attorney could recommend that a resolut10n stat1ng that the C1ty has the ob11gat10n of defend1ng the exposure of any former counc1l member 1n the case the SU1t was brought aga1nst them for act10n taken dur1ng the1r term 1n off1ce. J1m stated that he felt that the C1ty Couc1l was ob11gated to go w1th the Tudor coverage for the protect10n of those persons who have served on the Counc1l 1n the past and for those who are at1ll serv1ng as elected off1c1als. Arlan p01nted out to the Counc11 that the School D1str1ct opted not to take the $1,000,000.00 coverage and w111 hope for the best. / Some add1t10nal d1cuss10n cont1nued and then 1t was dec1ded that the Counc1l would wa1t on mak1ng a dec1s10n unt1l the C1ty Attorney had had an opportun1ty to reV1ew the coverages. The record should note that at the tlme of th1s meet1ng A~lan had not recleved the quote of the umbrella coverage of $1,000,000.00. The League of M1nnesota C1t1es dld not have the quote for Arlan as of 3:00 on Monday, December 1, 1986. e The dlScusslon clear1ng s1dewalks. Mrs. Patty Elden had requested that the Councll reconslder the1r dec1s10n regard1ng the plow1ng of sldewalks, but was unable to attend the meet1ng. After a br1ef dlscus10n the Councll dec1ded that they would cont1nue wlth the POllCY set at the November 17th meet1ng. Ken was commended for the work he had done durlng the f1rst snow fall of the season. Jlm sa1d that Ken took the opportun1ty to get out and plow early 1n the evenlng and that stuff was open by morn1ng when people were leav1ng for work. Barry updated the Councll on the construct10n proJects. LaTour has all the underground work 1n but gravel work w1ll need to walt untll sprlng 1norder to get the subcuts are the r1ght elevatlons. Barry was asked to look at gettlng gravel 1n ln front of the Altman house on 54th Street and 1n front of the house that Doug Psyk 1S bUlld1ng on Lander. Barry lnformed the Councll that a meetlng had been set up wlth a representatlve of PCl, Meyer-Roh11n, Gary Meyer, J1m Walsh and Maureen Andrews. The meetlng was set for Frlday becember 5th, In the afternoon. A questlon was asked about the State Electr1al lnspectlon, Barry expla1ned that the documents have been sent out and that work was be1ng scheduled to get the f1nal changes made. . Barry 1nformed the Councll that Buffalo Bltum1nous and LaTour have not subm1tted pay requests for the month and that Anchor Asphalt's was rec1eved the morn1ng of the Counc1l meet1ng SOl that he had not had an opportun1ty to reVlew It. CouncIl MInutes Page J . Barry dId state that he delt that the patchIng work would need to be checked In the sprIng to be sure that the work IS holdIng up because of how late the work was completed. Because of thIS reasonIng Barry saId that he would be recommendIng a '0% retalnage untIl the work can be looked at In the sprIng. ThIS amounts to $810.00. Barry also Informed the CouncIl that Meyer-Rohlln IS workIng on the Topo and expect tq have the placement locatIon for the new 11ft statIon shortly $fter the fIrst of the year. It was also dIscussed that that CouncIl should Increase the cost of resale of the Topo maps because of some addItIonal costs (ground control cost that had not been added In earlIer). There was a motIon made by Gary Schwenzfeler and a second made by Don Cornllus to Increase the cost of topo map from $16.00 to $20.00 per acre. All were In favor and t he motIon carrIed. JIm nect brought up a proposal to have bUIldIng InspectIons tIed In wIth engIneerIng, In an effort to have better contInuIty wIth the two departments. It was suggested that both Thore Meyer and loren Kohnen be at the next meetIng to dISCUSS the Issues at hand. JIm also stated hIS concern about the snow plow/truck. He belIeves that the CouncIl should be lookIng towards bUYIng a new vehIcle soon because the current vehIcle may not last. e The dIScussIon of medIcal traInIng for the FIre Department came up. The dIScussIon focused on welther or not the CIty would be responsIble for SUIt brought agaInst the Department In a fIrst response medIcal call. The Insurance agent belIeves that the CIty IS unquestIonable responsIble for that coverage. JIm saId that he would go to the FIre Department's meetIng and talk wIth the regardIng medIcal 'traInIng. DurIng the course of the dIScussIon Judy Roden suggested that there may be some people who would be wIllIng to serve as medIcal personnal but do not want to be a member of the fIre fIghtIng team--ln other words someone mIght be wIllIng to go on a medIcal call but may not want to fIght fIres. ~ It was suggested that It sould be possIble to lookIng Into havIng a medIcal team In addItIon to the fIre department or as part of the fIre department. It was also suggested that Dr. DavId Ehlenz and the Buffalo hospItal get Involved wIth some of these dIScussIons. Gary Meyer arrIved at the meetIng and had an opportunIty to revIew the Insurance WIth Arlan MIddleton. After a lIttle more dIScussIon It was Gary's recommendatIon that the CIty should go wIth the Tudor quote because It IS better coverage. e There was a motIon made by Donatus Vetsch and seconded by Don Corn- elIus to accept the quote of the league of MInnesota CItIes Insurance Trust for all parts except PublIC OffIcIals WhICh wIll remaIn under the POlICY wIth the current carrIer, Tudor Insurance Company and to walt on the umbrell$ coverage untIl a quote IS recleved from the league. All members v~ted aye on the motIon and the motIon carrIed. Councll Mlnutes Page 4 . There was next a motlon to accept the quote on the Worker's Compensatlon lnsurance. The motlon was made by Don CornellUS and seconded by Bob Braun. All were 1n favor and the mot10n carr1ed. J01nt Powers came up for d1Scuss10n. Gary 1nformed the Councll thae he had had a call from the fRankfort Attorney but had not had an opportunlty to get back In touch wlth hlm. There was some concern about a statement made by the Mayor of Hanover regardlng chang1ng the votlng procedures. It was ag1an stressed that Albertv1lle should never agree to a change 1n the votlng procedures because of thefact that the Clty holds the bond. , Albertv1lle has agreed to approvlng the money to be spent on the well because lt lS belng done on a one tlme only basls, but that thlS agreement does not represent an afflrmatlve vote 1n chang1ng the votlng procedures. Unt1l the Bond lS pa1d for 1t 1S 1n the Clty'S best 1nterest to requlre 8 votes to approve any change 1n the worklng agreement. There was also some dlScusslon regardlng the "brown water" problem 1n Albertvllle. The Counc1l members agreed that there had been a number of compla1nts regardlng the problem. There was some addlt10nal dlScuss10n regardlng the problem, but not act10n was taken. . The Sherlff's contract was d1scussed. It was declded that w1th a recommended word change suggusted by Gary Meyer regard1ng the repayment of flne money that the contract should be approved. The mot10n was made by Gary Schwenzfe1er and seconded by Bob Braun to approve the contract at $18.50/hour for three hours a day. All were 1n favor and the motlon was carrled. ~ The Councll was lnformed that the LEague of Mlnnesota C1tles 1S looklng at Albertv1lle to be a host of the nest Reglonal meet1ng. More lnformatlon wlll follow at a later date. Jlm br1efly d1scussed w1th the Councll a meet1ng that was held wlth Mr. Bruce Nelson of Bufflao regardlng marketlng, promotlon of the C1ty of Albertvllle through the adm1nlstrator, the Counc11 and the Development Corp. The Councll was 1nformed that Bruce was to be meetlng wlth the Development Corp. at thelr meet1ng on Sat- urday, December 6th and that he would be at the next meet1ng of the Counc11. . The Counc1l was 1 formed that Don Bernlng was hav1ng back surgery on Thursday afternoon. As a result of Don not be1ng ava11able there was a mot1on to make Maureen Act1ng C1ty Clerk unt11 Don could resume the r Ie. The motlon was made by Gary Shcwenzfele~ and seconded by do Cornellus. All were 1n favor and the motlon carned. Councll Mlnutes page 5 . l The ltem dlscussed was Ken Llndsay Job dlscrlptlon and Job dutles. ThlS was a carryover ltem from the November 17th Councll meetlng. It was stated that wlth the tlme study breakdown lt showed that wtlh summer help that we could malntaln the present level of servlce, but In the not to dlstant future the Clty would need to looklng at addltlonal help. The CQuncll then talked about the bUlldup of over-tlme and suggested that lt be all pald off and then start from pOlnt zero. It was also suggested that then there could be a llmlt on the number of hours carr led as comp tlme before over-tlme was pald and that / lt would be the responslbllty of the Councll to keep lt In check. Ken asked lf he could have some tlme to thlnk about thls proposal and lt was declded that the ltem would be tabled untll the next meetlng (decomber 15, 1986). There was also some dlScusslon regardlng charglng addltlonal dollars for lnspectlons. Ken was asked to check w1th other commun1t1es to see what they charge for dOlng 1nspect1on.s There was a motlon to pay b1lls. The motlon was made to approve checks 1"0<o~ through -, ~ ('J 1_ , lt was made by Gary Schwenzfler and seconded by Don Cornel1us. All were In favor and the motlon carr1ed. . There was also a motlon to have Norm Arnes lnstall the steps at the cack door of C1ty hall. The motlon was made by Don Cornel1us and seconded by Donatus Vetsch. All were In favor. There was a motlon to adjourn. The motlon was made by Bob Braun and seconded by Gary Schwenzfe1er. All were 1n faove and the mot1on carre1d. ~ .