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1987-01-20 CC Minutes . . . " CITY OF ALBERTVILLE AL.lU~RTVILLl:.. MINNl:SOfA 55301 PHONE 497-3384 COUNCIL MINUTES JANUARY 120, 119.87 The regualr meetlng of the Albertvllle Clty Councll was called to order by Mayor Loretta Roden. Members present lncluded Gary Schwenzfeler, Donatus Vetsch, Don Cornellus and Bob Braun. Others present lncluded Maureen Andrews, Barry Johnson, Ken Llndsay, Gary Meyer and Jlm Walsh. There was a motlon approvlng the agenda for the evenlngs meetlng. The motlon was made by Bob Braun and seconded by Don Cornellus. All were In favor and the motlon carrled. The mlnutes of the January 5th Councll Meetlng were revlewed, flndlng no need for correctlon there was a motlon to approve the mlnutes. The motlon was made by Donatua Vetsch and seconded by Bob Braun. All were In favor and the mlnutes were approved. There was a motlon to approve 8 Ilmlted beer llcense for the St. Albert's Renew Small Group ACtlVlty. The motlon was made by Bob Braun and seconded by Don Cornellus. All were In favor and the llcense was approved. The Councll revlewed a letter recleved from Rlte Cable Co. of Buffalo explalnlng the delay In provldlng serVlce to Albertvllle. The letter explalns that there was a major fallure of some equlpment needed to reCleve the slgnal from Buffalo before dlspreslng out to the cable subscrlbers. Addltlonal dlSCUSSlon regardlng the cable serVlce focused on clean up of the area. Gary Schwenzfeler stated that he had noted that In a couple areas he had notlced that materlals had been left laYlng on the g~ound when the crew was done worklng In the area. He also ~stated that he had not checked recently to see lf stuff had been cleaned up. The Councll has strong concern that the Clty of Albertvllle get some assurances from the cable company that every thlng wlll be cleaned up beforEVthe con~: I ~_~ truchon crew lS done here. 3lf0\.C.1.b Q)u.. o.Ch.ca.:hd.. ~ There was also some dlScusslon regardlng the franchlse agreement slgned by the Clty of Albertvllle and Rlte Cable regardlng these ltems. Gary Meyer sald that he would brlng the franchlse agreement wlth hlm to the next Councll meetlng so that the Councll could dlSCUSS the lssues at greater length. Addltlonally, Maureen was asked to have representatlves of Rlte Cable at the next meetlng for the dlScusslon. The Councll next revlewed the Income Recleved and Bllls to be Pald. There was a motlon to pay the bllls. The motlon was made by Gary Schwenzfeler and seconded by Donatus Vetsch. All were In favor and checks ~~ through ~tJq, and check number ~ from the sewer account were approved. Make our City Your City kit" mvate Home,Industry, Bus,ness COUNCIL MINUTES PAGE 2 . The Counc11 rev1ewed samples of a consent agenda used by the Dayton C1ty Counc11 to determ1ne 1f they would be 1nterested 1n uS1ng the same type of agenda. After some d1Scuss10n 1t was dec1ded that they would cont1nue to use the present format at th1S t1me. No act10n was needed on th1s 1tem. Maureen Andrews and Gary Schwenzfe1er d1scussed w1th the Counc11 the meet1ng on 1nvestments that they had attended 1n St. Cloud on January 14, 1987 at the Sunwood Inn. The Counc11 members had been g1ven cop1es of the packets handed out at the presentat10n. Maureen 1nformed the Counc11 that she had requested some add1t10nal 1nform- at10n regard1ng 1nvest1ng funds and when 1t came would forward to the counc11. It was dec1ded that th1S tOp1C should be tabled for the next meehng. Maureen 1nformed the Counc11 that Don Bern1ng was 1nterested 1n bUY1ng the calcuator that he had used as C1ty Clerk. Don offered the Counc11 $50.00 for the mach1ne wh1ch seemed agreeable to the members of the counc11. There was a mot10n made by Don Cornel1us and a seconded by Gary Schwenzfe1er to accept $50.00 from Don Bern1ng for the purchase of the used calculator. All were favor and the motlon was passed. . Gary Meyer and Gary Schwenzfe1erl rev1ewed w1ch the Counc11 the agree~ ment reached by the members of the J01nt Powers regard1ng the use of excess funds. As part of the background 1nformat10n the Counc11 was 1nformed that 1t had been the 1ntent of some of the other Board members that the statement relat1ng to the prepayment of the Albertv11le bond from the proceeds of excess funds would be completely removed. It was p01nted out that th1s was not 1n the best 1nterest of the C1ty of Albertv11le and could not be agreed to by the C1ty'S representat1ves. After some lenghty d1scuss10n at the Board meet1ng 1t was dec1ded that Gary Meyer and the attorney for the J01nt Powers should meet and come to some mutual agreement and come back to the Board before the end of the meet1ng. Gary then rev1ewed the agreement that came out of the meet1ng between the two attorneys. (Agreement was 1n last Counc11 packet.) The changes 1n the agreement focus on the follow1ng 1tems: 1. The change 1n the agreement 1S a "I hme only" change and that any other proposals that would 1nvolve uS1ng excess funds would have to be cons1dered as a separate 1ssue; 2. That $40,000.00 of the $48,000 surplus may be used to pay for part of the construct10n costs that w111 be 1ncurred by 1nstal11ng the supplemental well (well no. 2); and 3. That the payment of pr1nc1pal and lnterest on 1ndebtness 1ncurred to fund the balance of the construct10n costs of well 12 shall be pa1d from the Surplus Account 1n 1987 and years thereafter. . The m1nutes should note1that cost of lnstal11ng the well 1S expected to cost approx1mate1y $100,000.00. Gary further recommended that the Counc11 should approve the amendment prov1ded that all the other c1t1es of the J01nt Powers agree to the same. There was a mot1on made by Don Corne11us and a second by Gary Schwenzfe1er L.UUI'IL.J.L MJ.NU I t.;) PAGE 3 . to accept, the amendment to the OperatIng and AuthorIzatIon Agreement. All were In favor and the motIon was approved. Other JOInt Power Items that were dIscussed were the prOjectIon made by the JOInt Power's englneers--Hlckok and AssocIates regardIng the number of hook-ups and the frankfort vs Albertvllle LawsuIt. It was decIded that the AlbertvIlle representatIves would check on the SUIt at the next meetIng. The next Item dlcussed by the councIl was the JOlnt CouncIl/Development Corp. marketIng proposal. The CouncIl was gIven a copy of a resolutIon passed by the Development Corp. at It January 10th meetIng regardIng theIr Involvement In the project (part of agenda packet) as well as Bruce Nelson's proposal for the markIng proJect. Dr. DavId Ehlenz was present as a representatIve of the Development Corp as well as JIm Walsh, Ken TIernan, and Gary Meyer. Mr. Nelson revIewed wIth the CouncIl the proposal he had put together from the background InformatIon he had recleved from the CouncIl and the Dev- olpment Corp. The proposal IS broken down Into 4 stages--Stage 1- RESEARCH COORINATION/DATA COLLECTION; Stage 2- COORDINATION WITH CITIZENS Of ALBERTVILLE fOR NEEDS, GOALS, DESIRES INPUT; Stage 3- DEVELOP MARKETING PLAN; and Stage 4-IMPLEMENTATION Of PLAN/PRODUCTION Of MARKETING TOOLS (part of the January 20th CouncIl Packet). . Once Mr. Nelson had reVIew the proposal the subject was open for dIScussIon by the CouncIl and the I members of the Development Corp. who were present. Gary Schwenzfeler asked what the payback to the CIty would be If there was enter Iota the proJect. Mr. Nelson explaIned that the project wIll help the CIty target what type of growth the CIty wants to be Involved In and wIll provIde materIals to be used In developIng commercIally or IndustrIally. These materIals would help present the CIty on a "best foot forward" and could be used along wIth materIals the CIty already has. 'I Gary Meyer then pOInted out agaIn that the project could be stop at the end of any of the stages because of the way the proposal has been set up. It was pOInted out that the Development Corp. would at the end of Stage 2 reVIew the project to determIne If they would contInue theIr commlttment In the project and that the CIty of AlbertvIlle would have the same optIon. It was estImated that that Stages 1 and 2 wou~d take about two months dependIng on when the ServIce organIzatIons could meet wIth mr. Nelson. Gary Meyer then pOInted out to the CouncIl that the costs used In the proposals are maXImum cost fIgures and could be somewhat lower If the dIfferent stages dId not take as much tIme. . When lookIng at the fIrst three stages the cost of the proJect would cost $2080.00 plus mIleage WhICh In turn would be shared equally wIth the CIty of AlbertvIlle and the Development Corp. MIleage would be charged at 21, a mIle. Therefore the CIty'S share of the project would be $1,040.00 plus mIleage for the fIrst three stages. After some addItIonal dIScussIon the CouncIl decIded that It would make the commlttment for stages 1 and 2 and would decIde at the end of stage 2 whether or not to make a commlttment to the rest of the proJect. COUNCIL MINUTES PAGE 4 . for part of th~s d~scuss~on Mr.-Nelson suggested thst he could leave the Counc~l area so that the Counc~l and the Development Corp. could dlSCUSS the proJect somewhat more freely Wl~h1m belng proesent. Some of the Items brought up by the Development Corp. members present lS that Mr. Nelson has a small UMn fla~ about hlm, because he Ilves ln the area and would be eas~ly accessable. They po~nted out that there had been d~Scusslon regardIng havlng a flrm from the metro out and that we could expect some maJor ~ncreases ln the cost of the proposal. They also pOlnted out that wlthout the Councll's backlng of thlS proJect that they could not go forward wlth the proposal because would not have enough capltal to back the proJect and that the proJect wlll beneflt the Clty as well. After some add~tlonal d~Scusslon there wss a motlon made by Don Cornellus WhlCh was ln turn seconded by Donatus Vetsch. The Motlon was to proceed wlth Stages 1 and 2 for the tlme be~ng and reVlew the other stages at later date. All were ln favo~. e Jbhn Vetsch and Gary Barthel, representatlves of the Albertvllle Jaycees were present reqardlng the organlzatlons Charltable Gambellng Llcense. There had been some confuslon regardlng the llcense because the appllcatlon had been sent lnto the State Board governlng the llcenses but was never brought before the Counc~l for reVlew or dlScusslon. The Councll was Informed that the Jaycees had recleved the llcense mean~ng that the 30 day perIod durlng WhlCh a c~ty has the rIght to comment to the state had lapsed. Ih, checklng wlth the State, they saId that lS was Important that be- fore the club sold any pull tabs that they appear before the Counc~l so that the approval becomes part of the publIC record. The reason belng that the Clty of Albertvllle lS reasonable for governlng the Charltable Gambellng wlth~n the Clty l~mlts. The followlng lnformatlon was supplled to the C~ty by ths Jaycees ,I organIzatIon. . 1. John Vetsch wlll serve as Gambellng Manager 2. The pull tabs w~ll be sold at the Albertvllle Bar and that a deslgnated area has been set aSIde for the sale of pull tabs. 3. The Jaycees and the Albertvllle have a lease for the space used for selllng the pull tabs. 4. The Jaycees have provlded the CIty wIth the proper coples of bondIng for the Gambellng Manager. 5. A gambellng proceeds account has been set up for lncome recleved from the sale of pull tabs. Gary Barthel Informed the Councll that one of the Items the club would llke to use the funds for would for the purchase of new Chrlstmas LIghts for MaIn Avenue. Gary Meyer revIewed the materlals that the Jaycees had and belIeved that everyth~ng looked ln order, except the lease for the bar space was mIssIng. It was Gary's suggestIon that the Councll approve the lIcense pendlng the CIty'S reclevlng a copy of the lease between COUNCIL MINUTES PAGE 5 . the Albertvllle Bar and the Jaycees. Wlth thlS suggestlon a motlon was made by Don Cornellus and a second by Bob Braun to approve the Charltable Gambellng Llcense for the Albertvllle Jaycees, pendlng the Clty reclevlng a copy of the lease bf space between the Albertvllle Bar and the Jaycees. All were In favor and the motlon carrled. Someone pOlnt out that a ~ ~U2 was to have been lnstalledcln a house over In St. Mlchael wlthout a meter belng lnstalled. It was suggested that the propblem be looked lnto and 1f the rumor was true that lt be p01nted out to the full JOlnt Powers Board. No act10n was taken on th1s matter at thls tlme. Kenl Llndsay was present at the Councll meetlng to dlSCUSS1 malntenance related ltems. [~e flrst ltem dlscussed was Ken's attendlng schools and sem1nars relatlng to the operat1ng of the wastewater treatment favll1ty. There was a mot1on made by Donatus Vetsch and seconded by Don Cornel1us to allow Ken to attend the INNOVATIVE APPROACHES TO WASTEWATER OPERTIONAL PROBLEMS sem1nar on feb~uary 10th at St. Cloud and the POND SCHOOL In Marshall Aprll 27-30. All were In favor and motlon carrled. . The next ltem dlscussed was the need for a new Lawn Mower. Ken I 1nformed the Counc1l that he dld not bel1eve that the old backup mowers would make 1t through another season and was looklng for the Councll suggestlons. (One of the mowers blew ltS englne last fall.) Ken asked the Councll what they wanted In equlpment--used new and what type of actlvltles were planned for the 2nd Clty park 1n the next couple years. One of the Counc1l members asked Ken what he wanted and Ken sald he was not sure. There was some dlScusslon regardlng where the money would come to pay for the equ1pment and fact that no money has been set aSlde In the budget for new equlpment. Ken suggested that the C1ty look 1nto leas1ng equ1pment as an poss~bllty of f1nanc1ng the equ1pment. If was dec1ded that Ken would meet w1th Don Cornellus and Gary Schwenzfeler to look at the poss1blllt1es avallable to the Councll. No other act10n was taken on the issue. Ken next 1nformed the Councll that the gas storage shed had been broken Jnto somet1me Sunday. A number of gas cans were taken along w1th any gas that they would have conta~ned. In addlt10n to that break 1n there was also a break 1n at the Park's Warmlng House. Wlndows and celllng tlle were damaged by the vandals. The Councll was lnformed that Ray Vetsch had reslgned from servlng on the Plannlng Commlsslon. It was suggested that Don Bernlng be asked to serve fOD tbe:restuof 8ay's term. There was a motlon made by Donatus Vetsch and a second made by Don Cornellus to ask Don Bernlng to serve out the rest of Ray Vetsch term as Plannlng Commlssloner. All were In favor. . . . . , - COUNCIL MINUTES PAGE 6 Barry Johnson revlewed wlth the Councll the legal dlscrlptlon prepared by Meyer-Rohlln for the unused land out at the wastewater treatment faclllty. The Clty Councll had declded to rent out the land to a local famer In exhange for them keeplng the outsldes of the dlkes mowed down. Barry had a couple suggestlons regardlng the publlC notlce for the rental of the land and also Informed the Councll that the MPCA has some restrlctlons on what can be planted on the outslde dlkes. It was agreed that thls Item should be tabled untll the next meetlng of the Councll on February 2nd. The Councll was Informed that PCI has slgned the Llquldated Damages Settlement and were glven thelr check In turn. Other then some mlnor cleanup In the sprlng the sprlng IS baslcally completed. Barry next updated the Councll on the work belng done on the Topography Study of Albertvllle. Meyer- Rohlln has determlned the prellmlnary locatlon for a master 11ft statlon and IS now looklng at posslble locatlons for mlnor 11ft statlons so that It can be determlned WhlCh would be the best optlons for the Clty. No actlon was taken on thlS Item at thlS tlme. F~ l~ dlscussed by the Councll was the need for a storage room In Clty Hall. It was agreed that If Bob Braun would head up the group that the counc1l members would work together to bUlld a storage room In front room. It was also suggested that Kevln Mealhous could look at movlng the ~lght sWltch when he does some other wlrlng In the back room. The Councll was alos Informed that water seems to be stlll runnlng out at PPM. It was suggested that Maureen request a representatlve of the flrm be at the next Councll Meetlng. No other actIon was taken at thls bme . The last Item dlscussed was that Loretta Roden had over looked appolntlng a dog cacther and asked what the Councll's POllCY was gOlng to be on the Issue. It was agreed that elther Bob Braun or Gary Schwenzfeler would contlnue to handle the complalnts by flrst speaklng wlth the owner of the dog or contactlng the Sherlff's Department when a tlcket needs to be Issued. There was no other buslness so the meetlng was adJourned. There was a motlon for adJournment made by Donatus Vetsch and a second made by Don Cornellus. All were In favor and the motlon carrled. '-ffl~~ ~OdJ~)~