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1987-07-06 CC Minutes ,,- . ..~, ., ,. ~. . I -.. ~ COUNCIL MINUTES JULY 6, 1987 The regular meetlng of the Albertv1lle C1ty Counc1l was called to order by Mayor Loretta Roden. Members present 1ncluded Gary Schwenzfeler, Donatus Vetsch, Don Cornellus, and Bob Braun. Others present Included Maureen Andrews, Bob Mlller, Ken Llndsay, Chuck Eberhard and Loren Kohnen. There was a motlon to approve the agenda. The motlon was made by Don Cornellus and seconded by Bob Braun. All were In favor and the motlon carr1ed. There was a motlon to approve the m1nutes of the June 15, 1987 Councll meetlng. The motlon was made by Gary Schwen~feler, and seconded by Don Cornellus. All were In favor and the motlon carrled. . '\ ~I' There was an update on the JOlnt Powers Board meetlng. Gary Informed the Councll that the St. Mlchael Eng1neer had requested that the JOlnt Powers Board pay for the 10wer1ng of the Waterma1n 1n the Dehmer's Add1tIon. The CouncIl was lnformed that the request had been denIed by the JOInt Powers Board. The Income recIeved and bIlls to be paId were revIewed. There was a motIon made to approve the bllls. The motlon was made by Donatus Vetsch and seconded by Gary Schwenzfeler. All were 1n favor and checks 7996 through 8049 were approved. The CouncIl next revIewed the bUlldlng permIts. Maureen lnformed the CouncIl that there was some quest10ns about permIt 139 for Vaughn FesenmaIer. It had been determlned that the bUlld1ng at 11517 59th Street (beh1nd Tele- Ad) had been hooked 1nto the water and sewer systems through the Tele-Ad bUIld1ng at the tIme of construct1on 1n 1984. In revIew1ng our records It appears that ne1ther the Clty nor J01nt Powers was aware of thls at the tlme. Mr. FesenmaIer IS requestlng that he be allowed to run hlS serV1ces through the Tele-Ad bUlld1ng and not be requlred to make a second connect1on for the bUlldlng. The Councll was 1nformed that Mr. FesInma1er was sched- uled to appear before the JOlnt Powers Board at thelr next meetlng. It was suggested that the Councll walt and see what the outcome of that meetlng was before any declslon lS made. Wlth the conclus1on of thls dlScusslon perm1t numbers 37, 38, 40, 41, 42, and 43 were approved, perm1t number 44 was approved pendlng payment and permlt number 39 was held untll the next Counc1l meet1ng. The motlon was made by Gary Schwenzfe1er and seconded by Don CornelIus. All were In favor and the perm1ts were approved. The Councll next dlscussed the League's Reglonal meetlng WhlCh IS to be held 1n Albertvllle on September 17, 1987 at the St. Alberts Parlsh Center. A commlttee of Donatus Vetsch, Loretta Roden, and Maureen Andrews was set up to plan the menu, the settlng up etc. for the Conference. .. COUNCIL MINUTES ~AGE 2 ~ . There was also some dlScusslon about who was gOlng to serve the meal. It was agreed that we should f1rst check wlth the serV1ce organlzatlons to see lf they would llke to bld on the meal as a fund ralser actlvlty. The flnal lssue regardlng the Reglonal meet1ng had to do wlth the questlon of whether or not the Clty should serve llquor durlng the Soclal Hour. There was some dlScuss10n about serv1ng a 3.2 Beer and punch, but noth1ng was f1nallzed on 1t at thls t1me. The next lssue d1scussed was the sewer b1ll1ng for the res1dent1al users that had quest10ns regard1ng the1r b1ll1ng. After a lengthy dlScuss10n 1t was agreed that for the people who had called or came 1n regardlng the1r b1ll1ng that appeared to be unusually h1gh that the C1ty would take an average of 1985 and 1987 f1rst Quarter useage to determ1ne the bllllng rate for 1986. ThlS proposal was put lnto a motlon by Donatus Vetsch and seconded by Bob Braun. All were 1n favor and the motlon carr1ed. The b1lls effected by th1S mot1on lncluded: M1chael VandeBerg, Roger Walsh, Florence Watters, Markus Werp, Denn1s Yerxa, and Del Zachman. There was then some d1Scuss1on regard1ng the water useage at St. Albert's. The read1ng appeared to show an unusually h1gh water useage. It was agreed that Ken would go 1n and check and see 1f there appeared to be a leak that was gOlng undetected. . The next d1Scusslon regard1ng sewer b1ll1ngs was related to the lndustr1al users. The m1nutes should note that a letter had been recelved by Ed Breun regardlng the Albertvllle Car Wash. The letter stated that he d1d not feel that 1t was falr that the Car Wish~ sewer rate 1S based on the three buslest months of the year. A varlety of optlons were d1scussed lncludlng averag1ng out the entlre years useage, but 1t was f1nally agreed that 1t would be best to charge for actual use age on a per quarter bas1s. A mot1on relatlng to th1S lssue was made by Gary Schwenzfeler and seconded by Donatus Vetsch. The motlon stated that lndustr1al users, WhlCh lncludes the Albertvllle Car Wash, Brager, Hordls Bros., Truss Manufacturlng, Radlat10n Products, Part1cle Control, and Independent School D1str1ct 885, wlll be bllled on actual useage per quarter. All were 1n favor and the motlon carr1ed. The last lssue revlewed by the Counc1l regard1ng sewer b1ll1ngs 1n general related to the need to read the meters after 1st quarter to get correct read1ngs to base the sewer rate on. It was suggested that the C1ty could spot check 20-30% of the meters on an annual basls to assure accurate read1ngs. No act10n was taken on th1S 1ssue. Maureen next dlscussed w1th the Counc1l a request from Irma Vetsch that a handlcapped curb cut be put 1n on the corner of 57th Street and lander Avenue (the west slde of the par1sh center). Ken was told to get a couple of d1fferent pr1ces and go ahead w1th the lowest cost. . The motlon to have Ken get two quotes for the hand1capped ramp and sldewalk repa1r was made by Don Cornel1us and seconded by Bob Braun. Th1S motlon 1ncluded havlng Ken take low b1d and schedul1ng the work to beg1n as soon as posslble. A vote was called for, and all were 1n favor wlth Donatus Vetsch obsta1n1ng. COUNCIL MINUTES PAGE 3 . Don Cornellus asked for an update on the Dalelden house on Lake Street. Maureen told the Councll that the property owners had met wlth an attorney and were trYlng to settle the lssue. No Council actlon was taken on the lssue. Mlke Potter, chalr of the Albertv11le Park Board was present to request an add1tlonal member for the Board. Maureen was requested to advert1se the openIng so that 1nterested persons could complete the appllcat10n for the Counc11's reVlew. The next th1ng Mlke d1scussed w1th the Counc1l was the need for a Park land ordlnance. Bob Mlller brlefly revlewed wlth the Councll a draft ord- lnance prepared for adoptIon. Bob made several suggested changes that wlll be taken care of at the tIme of the publlc hearIng. There was a motlon to set the pub11C hear1ng for August 3, 1987 at 8:00 p.m. The motIon was made by Bob Braun and seconded by Don Corne11us. All were In favor and the motIon carrIed. ; - MIke also took the tIme to commend the good work that has been 1n the park. He wanted the CouncIl to know that Ken and hIS crew are d01ng a great Job. Ken LIndsay dIscussed wIth the Councll the problem of grease In the lIne from the elementary school and what steps had been taken to resolve 1t. The CouncIl was Informed that Maureen and Ken had met w1th the MechanIcal EngIneer for the school d1str1ct and had gone out and looked at the problem and had agreed that there was a bUIldup 1n the lIne. . They next met wlth Chuck Eberhard and agreed that If the School would aga1n start uSIng a h1gh quallty degreaser and contInue WIth the annual ma1ntenance program that they would not need for a grease trap In the school. The CouncIl seemed to agree wIth thIS proposal and Maureen was asked to forward thIS recommendat1on to the School's EngIneer. The mInutes should note that the C1ty has reserved the rIght to reVIew the Issue In one year and If the problem seems to st1ll eXIst that add1t1on- al dlScuss10n w1th the School wIll need to take place at that t1me. Ken next went through some items regard1ng the Wastewater Treatment FacIlIty. The CouncIl was 1nformed that the contractor 1S not cooperatIng at all 1n an effort to complete the proJect. Chuck entered the d1Scuss1on at thls p01nt and told the Counc1l that Meyer- Rohlln was lookIng at a poss1b1llty of bypassIng the contractor and g01ng d1rectly to MPCA. Items that need to be rev1ewed 1nclude the generator, the trollIng odometer for the pontoon, and a hold1ng tank wIth baffels. It was agreed that Chuck would wrIte to the contractor and the bondIng company demandIng no more delays. If the work IS not completed the per- formance bond wIll be pulled and the work wIll be completed. . Meyer-Rohlln asked the CIty to prepare a letter regardIng all the 1ssues needed to be dIscussed by the CIty EngIneer's Off1ce and the CIty. Once the letter has been receIved by the Eng1neer's offIce a meet1ng IS to be set up to resolve any 1ssues. t COUNCIL MINUTES ~AGE 4 , Ken next Informed the Councll that Mlke Merges's drlvers llcense Issue had been resolved, and that Mlke IS now drlvlng wlth a work permlt. No Councll actlon was taken on the Issue. ec Ken next requested that the Councll conslder glvlng Mlke a ralse for the work he IS dOlng. A motlon was made by Don Cornellus and seconded by Donatus Vetsch to glve Mlke a $1.00 ralse effectlve July 6, 1987. All were In favor and the motlon carrled. Ken then went through the sewerline cleanlng. As dlscussed earller, a lot of "grease" was found In the hne. Ken told the Councll that he would llke to televlse several sectlons of the sewermaln to see what types of problems mlght eXlst In the Ilne. No actlon was taken on thlS Issue at thlS bme. The Councll was Informed that the Clty had recelved a call from Truss Man- ufacturlng regardlng the dlrt plle along the dralnage dltch near thelr property. It was suggested that Chuck meet wlth the representatlves of Hordls Brothers to see about extendlng the storm dralnage plpe and use the dlrt to flll In the dltch In the area of t~elr parklng lot. Ken was to check on the washout on the cul-de-sac In the Industrlal Park. Ken then asked the Councll to conslder purchaslng a new tractor and mower that could be used out at ~ ponds. One of the members of the Councll questloned why we were not uSlng the mower that was recelved through the grant. Ken sald that some of the slopes are to steep to use the tractor and mower, but that the area heeds to be kept mowed to assure that no anlmals are burrowlng Into the sldes of the dlkes. e The Councll was Informed that someone had been drlvlng on the outslde of the dlkes and had done alot of damage. Ken sald that the dlkes would need to be dlsced, graded, and reseeded. Ken told the Councll that the Sherlff's offlce had been out to Investlgate but had not been able to flnd any tlre tracks because of the heavy ralns. It was suggested that the Clty put out an award leadlng to the arrest oil.. those responslble for the damage. Bob Mlller sald that he thought that It would be a good Idea to stress to the newspaper reporter that the Clty wlll proslcute anyone found responslble for rlpplng up the dlkes. Maureen was asked to check and see If the Cltles Insurance would cover the repaus. The next Item Ken dlscussed wlth the Councll IS a request to purchase a snowplow for the plck up, and the posslblllty of hlrlng someone to run It. He felt that It IS a good tlme to start looklng for one before people start thlnklng about Wlnter. No actlon was taken on thls matter at thls bme. e The next Issue revlewed was the locatlon of a flre hydrant In front of Bob Wackers new home, 5289 Lannon Avenue. The Clty Englneer told the Councll that he had looked at the problem and sald that the hydrant had been located there several years ago when the lot was zoned for multlple houslng. When the property was rezoned the locatlon of tbe hydrant was~aken Into conslder- atlon. Chuck further explaIned that In other communItIes Ithe Clty ~o\- COUNCIL MINUTES PAGE 5 .. has not been respons~ble for relat~ng hydrants that are In the wrong locat~on. It was agreed that the mov~ng of the hydrants should be the respons~b~l~ty of Barthel Construct~on as the developer and Bob Wacker as the property owner. The m~nutes should show that the hydrant needs to be moved before the dr~veway ~s put ~n and that Jo~nt Powers should be contacted regard~ng the relocat~on of the hydrant. Maureen was asked to send a letter to Barthel Construct~on and Bob Wacker ~nform~ng them of the Council's f~nd~ngs. The CouncIl told Ken to go ahead and purchase the electr~c pump for the gas tank. Ken had told the CounCIl that he thought he could purchase one for somewhere between $220.00 to $250.00. The dISCUSSIon w~t-back to the tractor. Ken sa~d he was look~ng for a 4-wheel dr~ve, hydrostat mach~ne that could be used for mow~ng and snow plOWIng. He sa~d he lIked the John Deere machIne. One of the Counc~l members suggested that the CIty needs to look and see what else ~s ava~lable. Ken's overt~me calendar was reVIewed and Maureen was asked to prepare a check for 6 hours of overt~me. Chuck Eberhard reVIewed w~th the Counc~l the f~ndlngs of open~ng the watercas- Ing under the freeway. He saId that the lIne appears to be wa~vy and that there looked to be some stones or concrete In the l~ne. The MN/DOT represent- at~ve present to reVIew the lIne sa~d that they could not recommend payment w~thout someone go~ng through the l~ne. . Chuck stated that he would not recommend that someone crawl through the lIne because of Its length and not know~ng what the cond~t~on of the lIne ~s. Instead he suggested that the C~ty have the l~ne telev~sed wh~ch would g~ve us a permanent record for the C~ty's f~le. It was agreed that ~t would be s, good ~dea to check ~nto the costs of hav~ng the(wBte~~aahl tele~1sedll and at the same t~me look ~nto telev~sIng the sewer l~nes that Ken had d~scussed earlIer. The Counc~l agreed to author~ze the telev~s~ng of the l~nes but asked that Chuck get pr~ces from a couple dIfferent compan~es and get back to the Counc~l for the fInal deCISIon. , - i . Chuck and Gary Schwenzfeler next reVIewed the PPM water problem wlth the Counc~l. Chuck explaIned that he had told the representat~ve of PPM that they would need to contact MPCA, the DNR and Wrlght County H~ghway to determlne what perm~ts mIght need to be completed. And that furthermore the Clty needs to be kept lnformed as to what IS beIng proposed and that the EngIneer WIll reVIew the proposal at each step of the way to assure that It WIll not effect any of the surroundIng areas. PPM IS to forward to the C~ty a l~me frame for correct~ng the problem and w~thln 30 days the C~ty should have heard from the Company ~n wr~t~ng as to how they are correct~ng the problem. Chuck updated the CouncIl on the construct~on ~n Barthel Manor and Beaudry's 2nd Addlt~on and Barthel ReSIdentIal Phase II. Curb and Gutter IS go~ng '"' If' .' . . COUNCIL MINUTES PAtE 6 In Barthel Manor and the seed1ng 1S be1ng done In the other two addItIons. The CouncIl was told that the sodd1ng would have to be done at a later date because the sod IS In poor condItIon because of lack of raIn. The next Item d1scussed was a letter from frankfort Townsh1p stat1ng that they are aware that the sewerllne for Barthel Manor 2nd AddItIon wIll run across land under frankfort's Jursldlctlon but wIll not be assessed to frank- fort at all. In addItIon, there was some d1Scusslon regardIng the easemeht and gIft of deed. The Counc1l was told once the plans and speCIfIcatIons were completed Barthel's Attorney w1ll draw up the easement agreement for the CIty, and that once the proJect 1S completed a glft of deed wIll be gIven to the C1ty for the sewer Ilne easement. It was suggested by the C1ty Attorney that the C1ty should have on fIle a letter from Barthel statIng no obJect1on to spread1ng the cost of the sewerl1ne, WhICh lays outs1de the C1ty Ilmlts, over the cost of the entIre proJect. Plans and Speclflcat1onsfor Barthel Manor - 2nd.Add1tlon a~ expected for the next meet1ng. At that meet1ng the Counc1l w1ll call for b1ds. The next 1tem rev1ewed was the problem at Andy's Camper ManufacturIng. Bob told the Counc11 that he had spoke to the owner and that he thought 1t m1ght be advantageous for Loren Kohnen and Maureen to meet WIth the owner and go through what needs to be done at the property SIte. All agreed that thIS was a good fIrst step 1n correct1ng the problem. The next 1tem dIscussed was that the mInutes of the June 15th Counc1l reflect the change 1n resolut1on number from 1987-1 to 1987-1 for the resolutIon ent1tled RESOLUTION ORDERING IMPROVEMENT AND PREPARATION Of THE fINAL PLANS AND SPECIfICATIONS fOR BARTHEL MANOR 2ND ADDITION, so that everyth1ng wIll be correct for the bond transcr1pt. The Counc1l dIscussed what we w1ll do for Gary Meyer, In appreCIatIon for hIS serV1ce as C1ty Attorney. Maureen was asked to call h1m regardIng hIS schedule so someth1ng could be set up. The CounCIl accepted Omann Brother's bId for street patchIng. The motIon was made by Donatus Vetsch, and seconded by Don CornelIUS to accept the Omann Brothers b1d for $ All were 1n favor and the motIon carrIed. Donatus saId that he had looked at Omann's work down on 51st Street and thought they had done a great Job. Other bus1ness Included a request to have Maureen send a letter to Beaudry's regardIng theIr property. follow up on settIng up a meetIng regardIng the IndustrIal Park and a letter rec1eved from TPC and SpeCIalty Veh1cle Sales, Inc. There was no other new bus1ness so there was a mot1on to adJourn. The mot1on was made by Don CornelIUS, and seconded by Donatus Vetsch. All were In favor and the meet1ng was adJourned. ~"i~ ~~~!~