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1987-10-19 CC Minutes t ~ CITY OF ALBERTVILLE . P 0 HOX /31 Ai BERTVILLE, MINNESOTA 55301 PHONE (612) 497-3384 COUNCIL MINUITES OCTOBER 19, 19B7 The regular meetIng of the AlebrtvIlle CIty CouncIl was called to order by Mayor Loretta Roden. Members present Included Gary SchwenzfeIer, Donatus Vetsch, Don CornelIUS and Bob Braun. Others rpesent Included Maureen Andrews and Bob Mlller. There was a motIon made by Don CornelIUS and a second by Gary SchwenzfeIer to approve the agenda. All were In favor and the motIon carrIed. Before the mInutes were approved there was some dIScussIon regardIng the tax Increment fInanCIng and bond Issue. These dIScussIon were contInued on the mInutes of the September 21st meetIng were approved. There was a motIon made to approve the mInutes. The motIon was made by Gary SchwenzfeIer and seconded by Bob Braun. All were In f9vor and the mohon carned. . There was a JOInt Powers update. TestIng of the water lIne was currently beIng done throughout the water system. To date nothIng has been settled. Secondly the Board authorIzed the purchase of an IBM computer and software. No actIon was needed on thIS dISCUSSIon. There was more dISCUSSIon regardIng Tax Increment fInanCIng. was Informed that of the $93,000.00 In the ta~ Increment fund was to be transferred to the Barthel IndustrIal DrIve SpeCIal fund to help reduce the cost of constructIon of saId road. The CounCIl $68,000.00 Assessment Gary Schwenzfeler asked If there were any lImIts on how much Tax Increment fInanCIng a CIty can use. It was explaIned that the CIty has to be able to support the tax Increment WIthout puttIng other CIty funds In Jeopardy. Don CornelIUS questIoned the use of tax Increment and whether or not the CIty WIll benefIt from the tax Increment proJect. There was some dISCUSSIon regardIng whether or not the CIty should be Involved In any more T.I.f. projects and that It was one of the only tools a CIty of AlbertVIlle's SIze has to use. After some addItIonal dISCUSSIon It was agreed taht because there was approx- Imately $25,000.00 In remaInIng bond proceeds that bond Counsel should go ahead and look Into amendIng the Tax Increment fInanCIng Plan. . A motIon was made by Don CornelIUS and seconded by Bob Braun to have Holmes and Graven go ahead WIth the dISCUSSIon WIth Pat Meyer regardIng USIng $25,000.00 of Tax Increment bond proceeds. \.1uJ..1' our ( III } 0111 (Ill Ite /filIII' Hum. 1I1t1li\/n BU\/II' \\ COUNCIL MINUTES {PAGE '2 . All were In favor and the motIon carrIed. The mInutes should also note that If Mr. Meyer wants more than the $25,000.00 that the CouncIl wIll need to reconsIder the Issue because of the bondIng that would be requIred. The next Item dIscussed was bondIng for Barthel Manor 2nd AddItIon. Some prelImInary dIScussIon wIth SprIngstead had taken place prIor to the CouncIl meetIng and It appeared that the CIty would be lookIng at bondIng for $260,000.00 WhICh would cover the cost of ConstructIon, engIneerIng, legal, admInIstratIon Issuance cost and capItalIzed Interest because the project wIll not be assessed untIl 1988. there was some dIScussIon about uSIng some of the money that IS In the specIal assessment accounts set up from other bond Issues. The CouncIl was Informed that when money IS oblIgated for bther bonds Issued that It should not be used for another project beca7se of the possIbIlIty of problems wIth repayment. The dIScussIon on the bond Issue was contInued so that the InformatIonal meetIng on gargage haulIng and recyclIng. RepresentatIves of teh garbage haulers and Polk a Dot recyclIng. It was explaIned that the purpose of thIS meetIng was to get some Ideas as to how people would feel about contract garbage haulIng and recyclIng. . Jerry LaPlant Informed the CouncIl that he has been servIng on the WrIght County SOlId Waste Management CommIttee and was able to gIve the CouncIl some InsIght as to what the CIty IS lIkely ot expect In terms of recyclIng haulIng and costs In the next few years as the county makes a ShIft to garbage separatIon. He stated to It would be to the CIty's advantage to have a recyclIng plan set up In advance to get people use to recyclIng prIor to when It WIll become namdltory. At thIS pOInt Mr. Dave Foster of Polk a Dot RecyclIng JOIned In the dIScussIon statIng that AlbertvIlle IS already a good recyclIng communIty. That currently 1/3 of St. MIchael's recyclIng materIals are deposIted by resIdents of Albert- VIlle, WhICh amounts to approxImately 3 ton per month. Mr. Foster went on to explaIn that orIgInally when he was settIng up recyclIng plans for thIS area he wanted to locate hIS truck at a mIdpoInt between AlbertvIlle and St. MIchael, but could not fInd a pOInt that would be hIghly vIsuable for both cItIes and decIded at that pOInt to locate In front of dICk's In St. MIchael. He went on to explaIn that presently he dId not thInk that the two cItIes would generate enough recyclIng to warrant 2 days a month In each CIty but felt It would be better to alternate between the two. If In the future more pIckup tIme would be needed than more could be set aSIde. There was some dIScussIon as to what makes up the 3 tons a month of recyclables from AlbertvIlle: Cans (alumInum) Newspaper Glass 200 Ib./wk. i ton/wk. i ton/wk. . Mr. foster IS able to keep track of these records because all materIals are logged Into a Journal. The next Issue dIscussed was makIng recyclIng mandatory or keepIng It on a voluntary basIs and WhICh was the best route to go. AccordIng to those COUNCIL MINUTES t PAGE, 3 . present, It IS best to keep recyclIng voluntary, or as referred to b~ Mr. Foster as source recyclIng because there IS less problems wIth unclean materIals, Improper dIsposal etc. There are two ways of collectIng the materIals recycled, the fIrst beIng collectIon pOInts and the second beIng curbsIde pIckup, wlth curb slde pIckup beIng more expenslve. One suggestlon glven to encourage recyclIng would be the use of coupons to be used toward utIlIty bIllIngs. Some other general statIstIcs where gIven on Polka-Dot recyclIng and the recyclIng Industry In general. The Councll then changed the focus of theIr dIScussIon to the contract garbage haulIng. It was agreed that recycllng IS the cheapest for of refuse haullng because of cost assoclated wIth dumplng and haulIng. The fIrst Item brought up was does the Clty want to get Into the garbage haulIng busIness and what would need to be done to start contractIng. The CouncIl was Informed that there was a new law requIrI~g a publIC hearIng and a 90 day notIce of Intent prIor to enterIng Into contract haulIng, thIs Includes gOIng out for a request ofr proposals or enterIng Into a contract. In order to get the wheels In motIon It was agreed that It would be best to hold the fIrst hearIng. A motIon was made by Donatus Vetsch and seconded by Don CornelIUS to set a publIC hearIng on contract garbage haulIng for November 16th at 8:00 p.m. All were In favor and the motlon carrled. . John Vetsch of the Albertvllle Jaycees was present to update the Councll on the purchase of new Chrlstmas lIghts. The CounCIl was Informed that a couple of poles needed to be Installed (one across from the lamp Post In and one next to the 152 Club.). The CounCIl sald to go ahead but to be sure that the placement of the poles do not Interfere WIth snowplowlng. At thIS tIme the CounCIl went back to the dIScussIon regardIng the bondIng for Barthel Manor-2nd AddItIon. The CounCIl questIooned why we would want ot carry the bond out twelve years If It IS lIkely that the development could be completed In one or two years. At thIS tlme It was pOInted out that the CIty could have the optIon to go WIth a temporary constructIon bond WhlCh would allow the CIty to get out from under the debt In a shorter penod of tIme. A motIon was made by Don CornelIUS and seconded by Gary Schwenzfeler to authorIze SprIngstead, Inc. to go ahead WIth the flnanclng plan and settIng up the sale requIrements. All were In favor and the motIon carrIed. The record should bote that If a short term bond IS feasIble that It IS the WIshes of the CounCIl to go that route. Maureen Andrews next updated the CouncIl on the constructIon proJect In barthel Manor's 2nd AddItlon. The sewer and water lInes had been Installed and gravel work was to be started WIthIn a couple days. There was a motIon to approve the payment of bIlls. The motlon was made by Don Cornel 1 us and seconded by Bob Braun. All were In favor and checks 8247 through 8269 were approved. . The 1988 SherrIff's contract was revIewed and was then approved on a motIon made by Donatus Vetsch and seconded by Gary SchwenzfeIer. All were In favor and the SherIff's Contract was approved for 21,294.00 (19.50/hr). The CounCIl was then Informed that Ken had gotten a quote $1,898.00 for Front Mount 47" 2-stage John Deere blower from Scharber and Sons and that . . . COUNCIL MINUTES II PAGE 4 they had agreed not to bl11 the Clty untl1 after January 1, 1988. A motlon was made by Don Cornellus and seconded by Donatus Vetsch to approve the purchase of the snowblower provlded that the CIty not be bIlled untIl after January 1, 1988. All were ln favor and the motlon carrled. The Councl1 next dlscussed settlng up tlme wlth Ken LIndsay and Mlke Merges re- gardlng the Malntenance department. The meetlng was scheduled for Thursday October 22, 1987 at 3:30 p.m. between Ken, Mlke and the entlre Councll. Other ltems dlscussed Included havlng Maureen check on dIfferent phone serVlce for the Clty Hall. Maureen was also asked to recontact Jlm Hennum regardIng the low lots behlnd 55th Clrcle. The need to ralse about 9 flre hydrants and Munltec's request to eb notlfled of any use of hydrants for sewer flushlngs. Donatus Vetsch updated the CouncIl on the Clty CelebratlOn "fnendly Clty Days". The commIttee has asked lf the Clty would have some funds that can be used to get the proJect gOlng. The CIty Attorney sees some problems wlth someone other then the Clty beIng responslble for expandlng funds but would check on It. No actlon was taken on thlS lssue untl1 more lnformatlon becomes aval1able. The Councl1 agreed that a "DESIGN THE LOGO" Contest should be held to come up wIth a deslgn. Deslgns should be dropped off at CIty Hall on or before Novemebr 16, 1987. There was no other new busIness so there was a motIon to adJourn. The motIon was made by Gary SchwenzfeIer and seconded by Don cornellus. All were In favor and the motlon carrIed. ~rl~ ~~J~