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1988-01-19 CC Minutes . . . " , , 1~ COUNCIL MINUTES JANUARY 19, 1988 The regular meet~ng of the Albertv~lle C~ty Counc~l was called to order by Mayor Loretta Roden. Members present ~ncluded Gary Schwenzfe~er, Donatus Vetsch and Bob Braun. Counc~l member Don Cornel~us was absent. Others present ~ncluded Maureen Anfrews, Thore Meyer and Bob M~ller. There was a mot~on made to approve the agenda. by Gary Schwenzfe~er and seconded by Bob Braun. the mot~on carr~ed. The mot~on was made All were ~n favor and The m~nutes of the January 4, 1988 Counc~l meet~ng were rev~ewed and d~scussed. W~th no changes the m~nutes were approved on a mot~on made by Bob Braun and a second by Gary Schwenzfe~er. All were ~n favor and the mot~on carr~ed. Thore Meyer reve~wed w~th the Counc~l the f~nd~ngs of the PRELIMINARY FEASIBILITY STUDY OF SANITARY SEWER INTERCEPTORS AND STORM WATER DRAINAGE FOR THE CITY OF ALBERTVILLE, wh~ch had been requested by the C~ty Counc~l. The purpose of th~s study was to determ~ne the placement of future l~ft stations, Interceptor l~nes and how storm water runoff should be taken care of In areas that are currently undeveloped. The report summar~zes the f~nd~ngs of the Eng~neer's study of the C~ty needs for future develop- ment. Thore br~efly expla~ned that the study ~dent~f~ed the four major dra~nage areas for storm water runoff. The areas have been broken down ~n a fash~on that runoff w~ll follow as close to the nature dra~nage d~rect~on as possIble. The four areas def~ned ~ncluded the followIng: Area 1: ConSls~of the area that draIns to the north towards the two lakes and then on to the MISSISSIPPI RIver. The area ~ncludes a portIon of land that lIes south of the freeway, WhICh must pass through culverts to reach the lake area. It was pOInted out that addItIonal study wIll need to be cOMpleted to determIne ~f the SIze of the culverts wIll be adequate for resIdentIal development before any development takes place. The study pOInts out that some pond~ng could be possIble on the south sIde of the ~nterstate to resolve any potent~al problems. Area 2. Consls~of the east-central portIon of the CIty and for the most part Includes the area of the CIty already servIced wIth a strom sewer system. The area of undeveloped land currently flow towards Area 1, but ~t IS the ~ntent~on of the EngIneer's offIce that thIs area be deverted to the eXIstIng storm sewer system so as not to overload the north draInage pattern. The report pOInted out that a storm water retent~on pond wIll be needed, WhICh wIll hold excess water untIl It can be dlschargpd Into the ex~stlng storm sewer. , Area 3: Cons~sbof the central and southwestern port~on of teh C~ty. ThIS area dra~ns ~nto County DItch No.9. The COUNCIL MINUTES PAGE 2 . area has. two low sectlons adJolnlng the County dltch WhlCh could potentlallly be developed lnto strom water retentlon ponds lf lt was determlned that there lS a need. Area 4: Conslsts of the exterme southeast portlon of the Clty. ThlS area dralns lnto a dltch wlth feeds lnto County Dltch No. 21. Because of the Slze of the area any development wl11 be able to be taken care by the eXlstlng dltch wlthout any retentlon pond~. Thore went on to explaln that the storm sewer system wl11 need to be deslgned and bUl1t as development takes place, but that thlS study glves the englneers a good ldea of what wl11 be needed for future developments. The next sectlon of the report was revlewed In somewhat more detal1. Thore explalned that the they had looked areas currently not servlced wlth sewer to determlne how the system could be lnstalled wlth as few 11ft statlons and force malns as posslble. The study came up wlth the fol10wlng servlclng areas and a locatlon for one 11ft statlon and force maln WhlCh wl11 serVlce all but the most southwesternly area of the Clty (the area not shaded on the map In the report). The englneer's flndlngs are agaln broken lnto four servlclng areas, WhlCh lnclude the followlng: . Interceptor A: Interceptor A wl11 be a ~600 foot, 12-lnch gravlty I1ne WhlCh wl11 serVlce an area of approxlmately 270 acres north of the freeway. The 11ne wl11 tle lnto the eXlstlng 12-lnch 11ne WhlCh crosses the Interstate. The estlmated cost of lnstalllng thlS 11ne lS expected to run $36,240.00 and does not lnclude the cost assoclated wlth the lnstallatlon of the 11ne under the freeway. It lS the englneer's recommendatlon that these costs be lncluded for anyassessment that made be made, provlded that lt has not been assessed In the past. Interceptor B: Interceptor B wl11 be a ~900 foot gravlty 11ne, WhlCh wl11 conslst of 4600 feet of 12-lnch plpe and ~OO feet of 10-lnch plpe. It wl11 serVlce for the most part the area of the Clty that l1es to the south of County Road 37 and west of County Road 19, WhlCh lS approxl- mately 165 arces. The 11ne wl11 connect to the eXlstlng 12-lnch 11ne WhlCh crosses the the Interstate and wl11 carry the flow from both areas to the new 11ft statlon. The cost of lnstalllng thlS 11ne lS estlmated to run $173,600.00. . Interceptor C: Interceptor C wl11 be a 5350 foot, 12-lnch gravlty flow 11ne that wl11 serVlce the area south of Area B, WhlCh conslst of approxlmately 390 acreas. The report pOlnts out that some of the lower elevatlons at the southern end of thlS area wl11 not be able to be servlced by thls lnterceptor wlthout the ald of an addltlonal 11ft statlon. ThlS lnterceptor wl11 be deslgned so that lt wl11 plck up the flow from lnterceptor D and then transport the flow from both areas to the new 11ft statlon. The estlmated cost of thlS 11ne lS expected to run $165,450.00. .I -~--- - ..... --- - ...- --...- -" . ~ If .-..- o-l._ ___ --4'_ ~_................. ....J_ COUNCIL MINUTES PAGE 3 .; . Interceptor 0: Jnterceptor 0 w1ll be approx1mately 5,885 feet of , grav1ty flow Ilne, consJ.st1ng of 1,000 feet of 8-1nch p1pe, 1,670 feet of 10-J.nch p1pe, and 3,215 feet of 12-1nch pJ.pe and w1ll serV1ce about 280 acres. The engJ.neers have estJ.mated the cost of thJ.s J.nterceptor to be $169,990.00. The report goes on to explaJ.n that the lJ.ft statJ.on has been desJ.gned to have a peak flow of 2.17 MJ.IIJ.on Gallons Per Day (MGO), comJ.ng from the two l2-1nch 1nterceptors that wJ.ll feed J.nto J.t. A three pump statJ.on of 3-750 gallons per mJ.nute (gpm) pumps, whJ.ch w1ll be submersJ.ble has been proposed. The lJ.ft statJ.on wJ.ll need to be 10 feet J.n dJ.ameter and 30 feet deep 1n order to accommodate the new system. The forcema1n desJ.gned wJ.ll be 2,900 feet of 12-1nch PVC pJ.pe and wJ.ll termJ.nate at the manhole upstream of the Interstate 94 crossJ.ng. The estJ.mated cost of the forcemaJ.n and lJ.ft statJ.on J.S expected to run $166,320.00. . Thore next went on to explaJ.n that J.n lJ.ght of a proposal for the area that lJ.es west of County Road 19 and south of County Road 37, the study goes on to exam of much J.t would cost to servJ.ce Just that portJ.on of the CJ.ty at th1S t1me. In order to mJ.nJ.mJ.ze some of the J.nJ.tJ.al costs, the study looked at downs1zJ.ng the sJ.ze of the forcemaJ.n and pumps untJ.l such tJ.me that other areas of development take place. In downs1zJ.ng the forcemaJ.n and pumps the estJ.mated cost of thJ.s fJ.rst phase would run approxJ.mately $185,300.00. The IJ.ft statJ.on would provJ.de servJ.ce for about 600 people and could be replaced when development exceeds thJ.s capacJ.ty. The key factor J.n downsJ.zJ.ng the system durJ.ng the early phase J.S to be sure that the system J.S J.n deep enough to accomadate for the future expansJ.on wJ.th only mJ.nor changes. Thore stated that J.f development would work off of Area B J.n eJ.ther dJ.rectJ.on that the cost of expandJ.ng the sewer system would be mJ.nJ.mJ.zed, but that the proposal can be modJ.fJ.ed wJ.thout a great deal of trouble. And J.n all cases the plan w1ll be phased as needed, whJ.ch wJ.ll keep costs down to a mJ.n1mum. At th1s t1me the tOp1C of f1nancJ.ng thJ.s proposal was raJ.sed. Thore stated that the fJ.nancJ.al aspect of thJ.s proJect wJ.ll hold a key to how qUJ.ckly the system J.S developed. The CouncJ.l agreed that there was a need to look at all the fJ.nancJ.al aspects of thJ.s report before makJ.ng any decJ.sJ.ons on what to undertake. It was agreed that there was a need to get a f1nanc1al adv1sor 1nvolved early on J.n thJ.s proJect to m1nJ.n1mJ.ze any m1stakes 1n the area of fund1ng th1S proposal. Thore suggested that the CouncJ.l m1ght llke to meet 1n a specJ.al meetJ.ng to reV1ew the materJ.als J.n the report 1n more detaJ.l before mak1ng any dec1s1ons on expandlng the system. It was suggested that the flnanc1al advlsor be avallable for the meetlng as well. . In a related top1ce, Mr. John Oarkenwald and hlS assocJ.ates were present to d1SCUSS w1th the Councll theJ.r proposal for 105 acres of land that IJ.es west of County Road 19 and south of County Road 37 (commonly referred to as the Becker property). Mr. Oarkenwald explaJ.ned to the Councll that hlS f1rm had an opt1on on the Becker farm and were looklng to develope a PUO, consIstIng of slngle-famJ.ly homes, duplexes, multlple houslng and commerc1al . . . COUNCIL MINUTES PAGE 4 . development over a three or four year tlme span. the developers brought wlth them a concept plan of what the 105 acres would look 11ke once lt was fully developed. The developers stated that they planned to bUl1d between 30 and 40 homes In phase one and wl11 then develop I the rest of the PUD In stages over a perlod of years, wlth the duplexes and multlple houslng constructlon occurlng durlng the same perlod that the rest of the slngle- faml1y houslng lS bUl1t. Mr. Darkenwald went on to explaln that the commerclal development wl11 be the last stage of development, because of the fact that lt requlres the populatlon base WhlCh wl11 be generated from the dlfferent phases of resldentlal development. The Darkenwald group stated that they were lnterested In gettlng some response from the Councl1 on extendlng the sewer out lnto the area under dlScusslon. It was pOlnted out that wlthout sewer they would not be able to undertake the project at thlS tlme. They also stated that they are looklng to have constuctlon underway prlor to the next presldentlal electlon, because of potentlal changes In lnterest rates that can be brought on by a change In Presldent. The developers dlscussed the concept plan In some detal1. The Councl1 was lnformed that they were looklng at brlnglng In three or four bUllders to bUl1d model homes In the development, but would be keeplng archltectural control over the types of houslng that would be allowed In the area. In order for the Councl1 to get an ldea of what type of slngle-faml1y houslng lS 11kely to be bUl1t In the subdlvlslon the developers passed out some sample floor plans of houses for the Councl1 to reVlew. The concept plan shows that most of the property wll1 be developed lnto slngle-faml1y houslng wlth a buffer of multlple houslng to the north to block the homes from the freeway nOlse, and by duplexes to the east to buffer the homes from the commerclal development. They are also looklng at developlng some of the low land lnto a recreatlonal area, WhlCh could posslbly lnclude a blke/walklng path. Other ldeas dlscussed lncluded the use of bermlng, landscaplng and plantlngs to lnhance the development. Some comments made by members of the Councl1 lncluded a concern about the Slze of lots wlth the mlnlmum lot Slze belng 8,250 square feet. The developers stated that they feel that In order to make thlS project cost out that they wl11 have to have smaller lots then what the Clty currently requlres and that lS why they are comlng In wlth a PUD. They also pOlnted out that many of the lots are larger than the 8,250 square feet cltlng examples of lots on cal-du-sacs and the lots that are In the rear portlon of the development (or away from the two county roads. Another comment made by a member of the Councl1 was the fact that there are a large number of cul-du-sacs. It was explalned that the cal-du-sac keeps the cost of sewer and water and streets down, and that people llke 11vlng on cal-du-sacs. Flnally, the developers pOlnted out the plan belng present was Just a concept plan and not a proposal, and that the presentatlon was belng made to help dlstl11 any rumors of what was belng proposed for the land. Another pOlnt made was that the developers want a hlgh quallty development and are looklng for development to take place In the area of $75,000 to $89,000. . . . COUCNIL MINUTES PAGE 5 The developers then stressed the1r concern that the Counc11 strongly cons1der the Issue of sewer extens10n as qU1ckly as poss1ble. They went on to expla1n that they are 100k1ng at an Apr11 15th startIng date for for ground break1ng, provIded that the C1ty could get serV1ces out to the area. It was pOInted out by the CIty at th1S t1me that 1t would be an extremely t1ght t1me-frame to cet everyth1ng done 1n th1S t1me frame and that an exact t1me-frame would need to be worked on. Some other statements made by the Counc11 was that there was some concern that the real expens1ve homes would not llkely sellon the smaller lots. /The developers stated that they had sold some homes 1n the Eden Pra1rle area In subdIVIsIon based on a slmlllar layout. The developers stated that they could brIng In pIctures of the subdIvIsIon and would possIble take the CouncIl down to the area so that they could get a general Idea of how the area looks. The CouncIl expressed some concern over the SIze of the commer- cIal area, statIng that they dId not thInk thIS left a lot of room for a key area of E~~clal developments. It was pOInted out that there was approxlmatel,~,200 square feet set aSIde for commercIal actIvIty. It was also pOInted out that they are lookIng to see a strIp mall and conVlence store type of development In the area. The next Issue brought up by the developer IS theIr Interest In gettIng the rest of the Interstate Interchange Installed. They stated that they would be Intersted In a JOInt partnershIp wIth the CIty and the State In complet1ng the 1nterchange, but that unt1l the commerc1al development takes place that the State 1S not lIkely to agree to a share 1n the proJect. A quest10n was asked about when they expected see constructIon of a mult1ple un1t. The developers answered that they would llke to see at least two un1ts started by fall, because they feel there IS a need for mult1ple housIng 1n the Albertv1lle area. After some addItIonal dlScuss1on, the Counc1l agreed that there was a need for the specIal meetIng to d1SCUSS the sewer extens10n and 1tS relatIonshIp to a project of th1S type. A motIon was made by Bob Braun ans seconded by Oonatus Vetsch to set a specIal meet1ng of the CouncIl for January 25, 1988 at 7:00 p.m. to d1SCUSS the 1ssues of the sewer extens10n and the Oarkenwald project and what the C1ty'S optIons m1ght be 1n f1nanc1ng a project such as the one be1ng proposed. All were 1n favor and the motIon carr1ed. The records should note that when schedulIng w1th the f1nanc1al advIsor the meet1ng needed to be changed to January 26, 1988 at the same t1me. Jerry Holland and Marv Vetsch, representat1ves of the LIon's Club were present to f1nd out what kInd of 1nformatlon the CIty was requestIng regardIng the proceeds of the1r Char1table Gambl1ng llcense. It was explaIned that the paper had reported that the C1ty was requ1r1ng reports from the two serV1ce organ1zat1ons have llces 1nstead of that the C1ty had d1scussed the poss1b1lty of request1ng reports. The CouncIl assured the LIon's Club representat1ves that no act10n had been taken. It was then p01nted out by Jerry Holland that there was concern that If reports were requIred that the C1ty was over 100k1ng the Church who IS currently lIcensed as well. It was expla1ned that 1f In the future the C1ty requ1re a report that 1t would be requ1red of any of teh organ1zat1ons that are currently . . . . , COUCNIL MINUTES PAGE 6 lIcensed wIth the State and IS under the CIty'S JurIsdIctIon. The CouncIl brIefly dIscussed the meetIng of the JOInt Power's, Gary SchwenzfeIer stated that he was caught a lIttle off guard and was not ready to make a presentatIon on the last meetIng of the~. Donatus Vetsch asked why the CouncIl dId not recleve mInutes of the JOInt Power's Board meetIng. Both Gary SchwenzfeIer and Maureen Andrews that they would check wIth LInda so that mInutes would be supplIed so that they could be Included In packets. The Tax Increment fInancIng project was table because of a pOSSIble error In the InformatIon prOVIded to Holmes and Graven from the County Assessor's offIce. The CouncIl next revIewed OrdInance 1988-2 entItled, AN ORDINANCE PROHIBITING SMOKING IN THE COUNCIL CHAMBERS Of CITY HALL AND PROVIDING A PENALTY fOR VIOLATION THEREOf. Gary Schwenzfeler stated that he thought It looked completed, but asked who was gOIng to enforce It. Bob MIller stated that the Mayor has the authorIty to enforce the OrdInance. Bob also stated that the League of MInnesota CItIes asked that he send them a copy because they do not have a sample "NO-SMOKING" ordInance on hIe. WIth no other dIScussIon a motIon was made by Donatus Vetsch and seconded by Gary Schwenzfeler to adopt OrdInance 1988-2. All were In favor and the motIon was passed. The CounCIl brIefly revIewed the fInal copy of OrdInance 1988-1 entItled, AN ORDINANCE RELATING TO SNOW REMOVAL REPEALING ORDINANCE NO. 1985-4, AND PROVIDING A PENALTY fOR VIOLATION THEREOf. No actIon was need on the Issue. The next Issue dIscussed by the CounCIl was the water problem out at the PPM plant. Thore Meyer told the CounCIl that they are workIng on trYIng to get the Issue resolved once and for all. He stated that Bob Sullentrap of theIr offIce IS trYIng to fInd out If proper permIts have been Issued to theplant before any other actIon IS taken. One of the Councllmembers expressed hIS concern that the CltYlS spendIng money on Issue that was already suppose to have been resolved. Thore pOInted out that they have attempted to get the InformatIon In the past but to date nothIng has happened, meanIng the CIty IS stIll at square one. AgaIn the Darkenwald project was dIscussed brIefly. Thore stressed hIS concern that In order for thIS project to work the fInanCIal package IS the key Issue that the CounCIl needs to be concerned WIth. And that WIthout a strong plan the project could make or break Itself. The next Item revIewed by the CounCIl was the overtIme calendars for the maIntenance department. The only Isse raIsed was the amount of tIme Ken IS chargIng for CounCIl meetIngs. There was some dISCUSSIon whether or not Ken should be at all the meetIngs or If he should only be at the meetIngs that he IS requested to attend by the CounCIl. Maureen pOInted out that there are tImes when Ken needs to be at the meetIngs and can not walt to be requested to attend by the CounCIl. The CounCIl agreed that It would be best to lImIt Ken's tIme at a meetIng to one hour and that they would make a effort not to detaIn hIm any longer then a hour. If Ken would lIke to stay for more of teh meetIng that he could ~ . i it 'e COUNCIL MINUTES , PAGE 7 ~ do so on h1S own t1me. Maureen was asked by the Mayor to relay th1S to Ken as soon as poss1ble. . There was a br1ef update on the Park Board act1v1t1es. Gary Schwenzfe1er 1nformed the Counc1l that the lssue of uSlng the Hockey Assoclat1on's broom had been resolved and that Ken was to get the equ1pment In the morn1ng for clean1ng the r1nk and then return It to St. Mlchael as soon as the rlnk was cleaned. The other lssue regardlng the park was the warm1ng house. The Counc1l was 1nfor~ed that a stove have been donated by Steve Kl1tzka. There was some quest10n about keeplng the warm1ng house open, Wh1Ch was then referred back to the Park Board. The Counc1l next revlewed the 1ncome rec1eved and b1lls to be pa1d. A mot1on was made by Gary Schwenzfe1er and a second by Donatus Vetsch to approve the bllls. All were 1n favor and checks B448-8479 were approved. The Councll br1efly rev1ewed the f1nal mlll rate for 1988. The amount 36.565 was somewhat lower then what had been expected, but was 1n the range the Councll had looked at at budget t1me. The Counc1l was updated on the problem and the outcome of the the meet1ng reV1ew the m1nutes pr10r to the approve of them. once they have been approved. meet1ng w1th the School regardlng the "grease" meet1ng. Maureen asked that those attend1ng to assure that noth1ng had been left out Copley wlll be forwarded to the others lnvloved Maureen next updated the Councll on the search for a computer and software for d01ng the sewer b1ll1ng. No actlon was taken on the lssue, but the Counc1l was 1nformed that the software 1S much more expens1ve then what was planned for at budget tlme. In a related 1ssue, Maureen asked that the Councll conc1der' the bUlldlng of the storeroom. Maureen p01nted out that once the computer lS purchased that the flIes 1n her offlce w1ll need to be moved and really should go 1nto a locke room. The Counc1lmembers stated that they would try to work together to get the room fln1shed off. Maureen next 1nfomed the Councll that Lorl Roden had glven her two week notlce and requested that she be allowed to f1ll the pos1tlon as soon as poss1ble. The Councll agreed that Maureen could take steps to f1ll the pos1tlon and suggested that she try through the MEED program agaln. Loretta 1S to check wlth Kenny Tlernan regard1ng the "Fnendly Clty Days" buttons. and w1ll get back to the Councll at the next meetlng what needs to be done. There was no other new buslness, so there was a motlon to adjourn. The mot1on was made by Bob Braun and seconded by Gary Schwenzfeler. All were In favor adn the motlon carrled.