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1988-03-07 CC Minutes . . . .. CITY OF ALBERTVILLE POBOX 131 ALBERTVILLE, MINNESOTA 55301 PHONE (612) 497-3384 COUNCIL MEETING MINUTES MARCH 7, 1988 The regular meetIng of the AlbertvIlle CIty CouncIl was called to order by Mayor Loretta Roden. CouncIl members present Included Donatus Vetsch and Bob Braun. CouncIl members Gary SchwenzfeIer and Don CornelIus were absent. Others present were Maureen Andrews, Brad Farnham, Thore Meyer, Bob Sullentrop and Ken LIndsay. The agenda for the evenIng's meetIng was revIewed by the CouncIl. A MotIon was made by Bob Braun and seconded by Donatus Vetsch to accept the agenda. All were In favor and the motIon carrIed. A motIon to approve the mInutes of February 9th was made by Donatus Vetsch and seconded by Bob Braun. All were In favor and the motIon carrIed. Bob Braun made a motIon to approve the mInutes of February 16th. Donatus Vetsch seconded the motIon. All were In favor and the motIon carrIed. The mInutes of February 12th and 29th were tabled untIl the next meetIng. Ken TIernan, of the AlbertvIlle LIons, brought to the CouncIl's attentIon a matter concernIng the LIon's float. It was pOInted out that SInce MISS AlbertvIlle IS a CIty wIde actIvIty, the LIon's would lIke to be relIeved of purchasIng the lIcense for the float. The lIcense has been paId for by the LIon's In the past; however, now they would lIke the CIty to assume the cost, approxImately $14.00. A questIon of lIabIlIty was raIsed by Donatus Vetsch. Would the CIty's Insurance cover the responsIbIlIty of a float? It was agreed to check Into thIS and brIng the fIndIngs to the next meetIng. Also, SInce the CIty has no storage, the float could contInue to be stored at Barthel's at the LIon's expense. The CouncIl next revIewed the feasIbIlIty reports for the 1988 Improvement proJects: Thore Meyer, the CIty's EngIneer, revIewed wIth the CouncIl the fIndIngs on the Improvements scheduled for Braun's AddItIon (1988-4). The project IS beIng proposed to be completed In two phases (as shown on the map Included wIth the feasIbIlIty report). The report dIscussed the Improvements for the entIre area, but all the costs were broken down for the two dIfferent phases. The Improvements Included: Make our Cttv Your Cttv Ite inVite Home. lndustrv Business COUNCIL MEETING MINUTES PAGE 2 . SANITARY SEWER - w1ll cons1st of approx1mately 2,550 feet of 8 1nch PVC p1pe, Wh1Ch w1ll d1scharge 1nto the eX1st1ng san1tary sewer ma1n located on C.S.A.H. #35. In add1t1on, each lot w1ll be serv1ced by a 4 1nch Ilne. The re~ort p01nted out that there 1S one area of the collect1on system that w1ll requ1re 1nsulat1on over the Ilne because of the lack of suff1c1ent ground cover. WATERMAIN - w1ll cons1st of approx1mately 2, 600 feet of 6 1nch Duct1le Iron P1pe (D.I.P.), Wh1Ch when both phases are completed w1ll loop from C.S.A.H. #35 through the platted area and then back to C.S.A.H. #35. \ It w1l~lnclude the necessary gate valves and f1re hydrants Wh1Ch have been requested by J01nt Poweres. The serV1ce Ilnes for each lot w1ll be 1 1nch copper. STORM SEWER - w1ll cons1st of var10US sect10ns d1scharg1ng 1nto eX1st1ng storm sewers on C.S.A.H. #35 and 1nto Barthel Industr1al Park (Lannon Avenue). There w1ll be add1t1onal dra1nage 1nto an eX1st1ng pond wh1ch w1ll have a controlled overflow 1nto Barthel Industr1al Park. STREETS - the 1nformat1on regard1ng th~treets was broken down 1nto two phases per the d1rect1on of the developer. The cost for each phase are as follows: PHASE I PHASE II $190,800.00 $228,400.00 . A more deta1led breakdown 1S 1ncluded 1n the feas1b1l1ty report. It should also be noted that these costs do not 1nclude any bond1ng costs. Based on the recommendat1ons of the eng1neer, a mot1on was made by Donatus Vetsch and seconded by Loretta Roden accept1ng the feas1b1l1ty report for the Braun's Add1t1on (1988-4). All were 1n favor and the mot1on carr1ed. The feas1b1l1ty report on Hackenmueller's (1988-6) was rev1ewed next. The C1ty'S Eng1neers p01nted out to the Counc1l that some general reshap1ng of the road would be 1nvolved 1n the 1mprovement. They would be add1ng 6 1nches of gravel and 3 1nches of b1tum1nous Wh1Ch would allow the road to be equ1v1lant to a 6-7 ton road. Thore p01nted out that th1s road would serve as a temporary Solut1on to the problem of ma1ntenance unt1l such t1me the road would be upgraded to a 9 ton road. It was also p01nted out that at the t1me of an upgrade, the C1ty would llkely be 100k1ng at mak1ng the road w1der and prov1d1ng serV1ces (sewer and water) to the propert1es abutt1ng the road. It became clear that 1t would be necessary to assess the Hackenmueller property for the upgrade at that t1me. . Brad Farnham suggested some k1nd of Developers Agreement be looked at for when the other 1mprovements are made so that the property w1ll be able to be assessed the second t1me. Brad also suggested that the agreement be drawn up stat1ng that th1S 1S not the standard 36 foot street, wh1ch 1S the m1n1mum 1n Albertv1lle. The road proposed 1S 24 feet. It was p01nted out that the reason not to upgrade the road at th1S t1me was that w1thout water and sewer be1ng 1n, there 1S no use 1n putt1ng 1n a full type street. Total costs for th1s 1mprovement w1ll be $12,000.00. . . . COUNCIL MEETING MINUTES , PAGE 3 . A motlon was made by Bob Braun and seconded by Donatus Vetsch to approve the feaslblllty report on Hackenmueller's Improvement (1988-6). All were In favor and the motlon carrled. Bob Sullentrop brlefly updated the Councll on the PPM water problem. He stated that he had called on February 12th and agaln early last week. A PPM representatlve told Bob they were changlng chemlcals because of resldue bUlld up and that they would be submlttlng the necessary appllcatlon permlts so that the dralnage problem can be corrected. It was pOlnted out that Maureen Andrews also spoke wlth the representatlve of PPM and recelved the same lnformatlon. The mlnutes should note that lt appears that a culvert lS frozen shut and causlng addltlonal problems. A questlon was ralsed by the Councll as to whether or not the Clty wants to walt another week before taklng any type of legal actlon agalnst PPM. Donatus Vetsch suggested the Councll walt untll the next meetlng before maklng any declslons. Bob Sullentrop lS to notlfy PPM of thlS declslon. The Councll next revlewed the lncome recelved and the bllls to be pald. A questlon about the NSP power blll was ralsed by Donatus Vetsch regardlng why lS lt so hlgh, and was told that lt was because of the pond bUlldlng belng all electrlc. It was agreed that the Clty needs to look lnto a more cost effectlve way of heatlng the bUlldlng. After no other dlScusslon, a motlon was made by Bob Braun and seconded by Donatus Vetsch to approve the bllls. All were In favor and checks 8542 through 8579 were pald. The Councll next revlewed the memo regardlng the elementary school addltlon. Maureen Andrews spoke about the letter to Mr. DeMattels regardlng the use of degreaser and the Flre Department's letter regardlng the flre hydrant lnstallatlOn. Bob Braun pOlnted out that the Flre Department feels the flre hydrant should take hlgh prlorlty. Therefore, they are turnlng down the request to walt wlth the lnstallatlon of the hydrant and want the flre hydrant In as soon as posslble. Bob Braun made a motlon to approve Davld Vetsch's letter to the archltect from the Flre Department. Donatus Vetsch seconded the motlon. All were In favor and the motlon carrled. The Mayor called the Street Malntenance Hearlng (1988-5) to order. Maureen Andrews then gave descrlptlon of Notlce of Hearlng. Cost of the lmprovement notlce wlll be $70,000.00. Thore Meyer spoke about the types of lmprovements that would be undertaken. Tearlng up, patchlng and overlays would be lnvolved on the streets targeted for hlgh prlorlty malntenance lmprovements. A type of hlgh prlorlty and low prlorlty seal coatlng would be done on other streets not requlrlng major lmprovements. Plans would be drawn, blds taken, before the Councll wlll declde how work wlll actually be done. Brad Farnham stated the cost lncluded In the feaslblllty report was $80,000.00. Albertvllle's Councll remarked that even $50,000.00 sounded hlgh. It was explalned that costs would be allocated: $50,000.00 for major work $11,000.00 for hlgh prlorlty seal coatlng $9,000.00 for low prlorlty seal coatlng . . . COUNCIL MEETING MINUTES PAGE 4 A questIon from the audIence was raIsed concernIng curbs across from the water tower whIch appear to be sInkIng. out that these problems would be looked at and If needed be Jacked uped and fIlled In. Some may have to be taken put In. on 57th Street Thore pOInted these curbs would out and new ones Maureen Andrews stated that the Improvements would not be assessed at thIS tIme but spread out over the general tax base, but that under 429, the CIty IS requIred to gIve notice of Improvements. Another questIon was asked as to how many years would the bond costs be spread over. Brad stated that thIS fact had not been dIscussed but probably over as many as necessary - possIbly 4 to 5 years. It IS not the CIty'S IntentIon to drag It out longer than that. A member of the CouncIl stated that It IS possIble that more mIlls may need to be added to the levy to pay for the Improvements. There were no other questIons or comments regardIng the Improvement. A motIon was made by Donatus Vetsch to approve Street MaIntenance (1988-5), and seconded by Bob Braun. All were In favor and the motIon carrIed. The Barthel Manor - 2nd AddItIon (1988-1) Improvement HearIng was called to order by Mayor Loretta Roden. Maureen Andrews then gave descrIptIon of NotIce of HearIng. The CIty'S engIneers then explaIned what types of Improvements are scheduled for Barthel Manor - 2nd AddItIon. The project wIll Include blacktop, curb and gutter as descrIbed In the feasIbIlIty report. The estImated costs wIll be $137,900.00 whIch IS less than orIgInally thought. The general work for thIs type of Improvement (street, curb and gutter) IS usually a two year process. A questIon was asked about an apron for the park for off street parkIng on Barthel IndustrIal DrIve. Thore saId that he would lIke the Park Board to dISCUSS the drIveway apron and the possIbIlIty of uSIng the B-618 curb and the South sIde of the park to reduce problems of people drIvIng onto the parkland. Brad Farnham pOInted out the fact that assessments would run a 12 year perIod for the CIty. The Interest rate would be passed on to the property owners. WIth no other questIons, a motIon to approve Barthel Manor - 2nd AddItIon (1988-1) was made by Bob Braun and seconded by Donatus Vetsch. All were In favor and the motIon carrIed. The Hackenmueller Improvement (1988-6) was called to order. Maureen Andrews gave descrIptIon of NotIce of HearIng. Thore pOInted out what would be done. The present road wIll be upgraded and reshaped to a 24 foot wIde road, WhICh wIll be narrower than the standard 36 foot street. It wIll have a 3 Inch blacktop overlay. Thore went on to explaIn the Issue dIscussed earlIer In the meetIng sInce the owners were now present. It was pOInted out the road wIll not be the full 9 ton road that needs to be there, but IS, and wIll be, a servIceable street. COUNCIL MEETING MINUTES PAGE 5 . It was suggested that a waIver mIght be necessary statIng that the road WIll not be a 9 ton road but servIceable as a 6-7 ton road untIl some future date. When sewer and water come In, the road can be upgraded to a 9 ton road by addIng 6 Inches more of gravel for a total of 12 Inches of gravel and wIdened to 36 feet. Brad Farnham suggested a Developer's Agreement be drawn up between the CIty and Hackenmueller's before gOIng ahead on the Improvements, WhIch could leave room to baIlout If necessary. Brad also pOInted out that It would make no sense to spread the estImated cost of $11,400.00 (hIgh estImate) o~er ten years. The owners would pay as much In Interest costs as the prIncIple over that many years. SomethIng more feasIble, lIke fIve years, could be worked out wIth the CIty. There were no questIons concernIng thIS Improvement, so a motIon was made by Donatus Vetsch and seconded by Bob Braun to approve the Hackenmueller Improvement (1988-6). All were In favor and the motIon carrIed. The last hearIng called to order by the Mayor was the Darkenwald Improvement (1988-3). Maureen Andrews gave descrIptIon of NotIce of HearIng. She also stated the estImated costs for Phase I would be $715,000.00 . Thore Meyer explaIned that Phase I would serVIce west AlbertvIlle wIth sewer and water. In addItIon, because of the proJect, the CIty would be bUIldIng a new 11ft statIon, major trunks and force maIn. The estImated cost of Improvements for the entIre package of 11ft statIon, sewer and water and storm draIns wIll be $215,000.00 of WhICh $42 - $43 thousand would be allocated for the water maIn. A questIon was raIsed about who wIll pay for the maIn trunk lIne, and how IS the CIty gOIng to treat the 11ft statIon, etc. In terms of costs. Brad pOInted out that none of the $215,000.00 would be consIdered for specIal assessment. He mentIoned that a connectIon charge would be consIdered to pIck up some costs as well as a trunk charge WhICh everyone wIll pay at the tIme of gettIng a bUIldIng permIt. ThIS would be paId for by the people who come Into the communIty to lIve. Brad also stated that a varIatIon of two dIfferent types of connectIon or trunk charges may be consIdered where the costs would not be assessed back to the owners. It appears that the connectIon charges (SAC) could go on Indeflnately. Thore pOInted out the only other alternatIve would be to assess the costs over the entIre area, WhIch the CIty does not want to do. Brad stated that legIslature has acknowledged trunk facIlItIes as a specIal cost and has allowed the CIty to do these types of Improvements wIthout assessIng back. It was also pOInted out that In any case, the CIty has to be competItIve wIth surroundIng areas. . It was decIded to have one more workshop wIth the CouncIl to fInalIze the dIfferent charges. The CIty'S engIneer also commented that all estImated costs are kept a lIttle hIgh so no one IS surprIsed over the costs. There were no other questIons, so a motIon was made by Bob Braun and seconded by Donatus Vetsch to approve the Darkenwald Improvement (1988-3). All were In favor and the motIon carrIed. COUNCIL MEETING MINUTES , PAGE 6 . The CouncIl next heard some dIScussIon on the computer. One of the CouncIl members thought It mIght be better to lease for several months Instead of bUYIng rIght away. It was pOInted out that leasIng wIll cost approxImately 10% more than purchasIng the equIpment outrIght. If the computer IS purchased, It WIll be necessary to have a purchase agreement and at least a 90 day warranty on the equIpment. It was suggested that a computer demonstratIon be set up for next work meetIng. No actIon was taken. Maureen Andrews brought to the CouncIl's attentIon that a dog catcher's contract wIth the CIty of MontIcello was Included In the CouncIl packet for reVIew by the members. ThIS matter WIll agaIn be dIscussed at the next regular meetIng. Maureen also pOInted out that the water and sewer fee charges and developer's agreement had been Included for reVIew by the CouncIl. Donatus Vetsch brought to the CouncIl's attentIon that the AlbertvIlle LIons have money avaIlable for use. The balance must be allocated for by June 30, 1988 or 15% goes to the State. A questIon was raIsed as to whether the CIty has any proJects In mInd to spend the money on. PossIbly for a new CIty Hall or CommunIty banquet hall. The LIons would lIke to turn the money over to the CIty to Invest. The presIdent of the AlbertVIlle LIons WIll be at the next meetIng for Input from the CouncIl. . Another matter dIscussed was the street lIghts at Hack's and County Road 37. Maureen WIll check on thIS as the lIghts were ordered some tIme ago. A work meetIng was scheduled for Tuesday, March 15th at 7:00 p.m. Ken LIndsay brought to the CouncIl's attentIon that Elroy Barthel has a 1 1/2 car garage avaIlable for storage to the CIty, and would lIke the CounCIl to consIder purchaSIng It. He also asked that garbage be dIsposed of properly after events at the CIty Hall, wIth the possIbIlIty of It beIng pIcked up the next day so that dogs don't get Into It. Maureen IS to contact each group about thIS. Ken also asked the CounCIl whether he should go the Annual Wastewater OperatIons SemInar both days or Just the day he was to speak, WhICh IS March 24th. He stated he WIll be attendIng ponds school and collectIon systems school, and that ponds school would possIblY be good for MIke to attend as well. Ken also asked If there was any problems wIth the CounCIl If the PCA were to come out and experIment on the ponds thIS sprIng. They would lIke to do some tests and take some samples. It was agreed by the CounCIl that there would be no problem wIth havIng the PCA come out. The problem of not havIng a stub on the paychecks was also brought to the CounCIl's attentIon. Ken feels that It IS necessary that wIthholdIng knowledge IS known and made avaIlable to employees. Donatus Vetsch commented that employees are entItled to see the amounts wIthheld. Maureen stated that the CIty's checks are not set up In such a way to have a stub at thIS tIme. . . . . COUNCIL MEETING MINUTES PAGE 7 One other problem brought up by Ken L1ndsay was the matter of the phones. He feels that h1s phone 1S not beIng answered because the lInes are busy, therefore, he IS mIssIng calls and Maureen IS mIssIng calls. There IS no solut10n to the phone problem wIth the way they are set up now. Ken suggested a poss1ble J 11ne phone on Lor1e's desk to accomodate calls comIng 1.n. Maureen wIll check 1nto some phone systems to see 1.f the problem can be allev1.ated. There was no other busIness so a IIlot10n to adJ 1 n the meet1.ng was made by Donatus Vetsch and seconded by Bo~ Braun. All were 1.n favor and the mot10n earned. ~'-1~ , 4