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1988-10-03 CC Minutes . . . CITY OF ALBERTVILLE POBOX 131 ALBERTVILLE, MINNESOTA 55301 PHONE (612) 497-3384 OOUNCIL MINIJI'ES ccroBER 3. 1988 The l"f'"..gular meeting of the Albertville City Council was called to order by Mayor Loretta Roden Members present included Bob Braun. fun Corneliub. and Gary Schwenzfe1er Council member funatus Vetsch was absent Others present included Maureen Andrews. Bob Miller. Bob Sullentrop and Lor1e V 11lareal Ken Lmdsay was absent The agenda for the evening - s meetlIlg was rev1ewed by the Counc11 fun Cornel1us made a motion and Gary Schwenzfeier seconded 1 t to approve the agenda All were m favor and the mot10n carr1ed The mmutes of September 19th were rev1ewed by the Council Hearl.Ilg no add 1 t10ns or corrections. Don Cornelius made a mot10n to approve the mmutes and Gary Schwenzfe1er seconded the mot1on All were m favor and the mot10n carried The Council then ccmnenced W1 th the b1d opening on the sale of the f1re department - s eqU1pnent vehicle One bid was rece1 ved from DJ s in the amount of $1502 00 After some discuss1on. Don Cornel1us made a mot10n to table the b1d on the eqU1pnent veh1cle Hearmg some further cx::mnents statmg that the $1502 00 amount 1S what the Fire Department expected to get for the veh1cle. Don Cornel1us withdrew h1s motion He then made an amended mot10n to accept the b1d from DJ- s for $1502 00 pendmg the approval of the F1re Department Gary Schwenzfe1er beconded the mot10n All were m favor and the mot10n carr1ed A Jomt Power - s update was then heard by the Counc11 The COl.UlC11 was 1rlformed that the 1ssue of the cappmg of the wells had not yet been resolved by the C1 ty of St M1chael so the matter 1S st111 pendmg Jomt Power - s has requested that each C1 ty supply the Board W1 th a map or set of plans showl.Ilg the eX1stmg and potent1al exparunon of water for the1r use There was some discuss10n regardmg how the Engmeers would determme the future expans10ns to the system since tllat depends on 1OO1v1dual developers The Engmeers w111 update the existmg system map and supple 1 t to Jomt Powers The Counc11 was also informed that the past due water accounts had been 5ent notices and were informed that the amount would be assessed to the tax roles 1f not pa1d Ed DeMars and Rand Patton of the Albertv111e L10ns were present at the meetmg to present to the Council the donation agreement for approx1mately $32.~ 00 that the Lions want to turn over to the C1ty for a desl.gnated p..lrpose The money w111 be p..lt into a spec1al savmgs account or a long term investment It was pointed out that longer term accounts Y1eld a better interest rate and smce the money would not be needed nght away that the comlu ttee should be looklIlg at spec1a1 mvestments ~aJ...e our 0/\ Yuur em We lmlle Hume InduHn BU~tnes~ . COUNCIL MINUTES PAGE 2 . In reviewing the agreement the Council found that 1t calls for the mvestment/admm16tering COIIIDittee to be made up W1th three Lion members and two appointed City representatives. who would be respons1ble for admin1sterrng and allocating the donat1on Gary Schwenzfe1er made a mot1on to accept the $32.319 43 from the L10ns Club to be kept m a separate savings accotmt subject to the donation agreement Bob Braun seconded this mot1on All were m favor and the motion carried St Albert's Par1sh is requesting a lJ.m1 ted 3 2 beer 11cense for the O::tober 29th Halloween Dance Bob Braun made a mot1on and Gary Schwenzfe1er seconded 1 t to approve the 3 2 beer license for the Halloween Dance on O::tober 29th pending application and payment All were m favor and the mot1on carr1ed The Counc11 was wormed that in add1 t10n to the b1d rece1 ved from Federated Coop at the September 19th meeting. Ken had rece1Ved an add1t1onal bid from DJ's for the installation of the heater for the bnlding out at the Wastewater Treatment Facility. The bid from DJ's was for a 60 thousand BTU 110 volt heater for $975 0a compared to the quote from Federated for a 75 thousand BTU 110 volt heater with a propane tank for $625 e0 Both b1ds mclud.e 1n6tallat1on OOt does not mclud.e the electr1cal work After some add1 t10nal discussion Don Cornelius made a motion to accept the b1d from Federated Coop for $625 0a completely 1n6talled w1th the understanding that Ken will do the w1rrng Gary Schwenzfe1er seconded the mot1on All were m favor and the mot1on carr1ed The Mamtenance Department was instructed to have the heater installed right away to prevent the freezrng of the chelll1cal alum Mr Dav1d Wolff. representrng Barthel Construct1on, and Mr Skip Sorenson, the arch1tect, were present to give to the Council an updated presentation on the Barthel apartment complex The mmutes should note that the residents of LaSalle Cu'Cle and Larabee Cu'Cle were also present to hear the presentat10n by the developer' s representatives Mr Sorenson explained that Fhase I of Pheasant Run w11l COns1st of two 12 un1t OO1ldrngs wh1ch will be OO11t on approxlJDately 2 1/2 acres and w1ll include 24 unit detached garage structure It was explamed that these un1ts w1l1 be o1milar to ones that have been 0011 t in fuffalo and Princeton. Mr Sorenson also pointed out that parkmg w1l1 be prov1ded on a 2 to 1 rat10 (1 space, 1 garage) for each un1t The entrance to the development will be located on Barthel Industrial Dr1ve at the mtersect10n of 52nd Street The OOildrngs w11l be of a wood frame fireproof construct1on with 70% bemg br1ck veneer There w11l be decorated cedar shmgle accents Each apartment w111 have carpeting, no wax floors, oak cabinets and w111 rece1ve e1ther the east or west sun exposure An a1r cond1 t10ner sleeve w111 be prov1ded OOt there will be no de<'...ks or patios Ameni t1es provided by Barthel w111 be a landscaped barbecue areas. a tot lot geared for those ch1ldren 10 years and under and a basketball backstop for the older ch11dren . . <XlUNCIL MINUTES PAGE 3 . The res1dents from Barthel Residential--fllase II were mformed that the ent1re area will be sodded and landscaped Trees and b..1shes w1ll be planted along the north. west and south property lines Boulevard trees w1ll be Norway Maples Landscaping around the wildings and garages w1ll consist of crushed rock and shrubs No fence has been proposed at th1S tl.D'le for a Wffer. just trees However, the developer wants to be sens1t1ve to the res1dents needs if a fence 1S what they would like to see used as a wffer then an attempt will be made to th1S need The util1 t1es will come m off of Barthel Industrial Drive and f1re hydrants will be installed W1 thm a 150 foot radius of each w1ldmg The dumpsters w1ll be screened with a fence 60 as not to be v1s1ble from the smgle-family res1dences There will be exter10r lighting on the garages The garages w1ll be 50 feet off the west property lme, 15 feet off the side property lme and 40 feet off the front property lme The ma,)or1 ty of the water will dram towards the street to the C1 ty stonn water drain on the p.lblic right of way No water w1ll drain onto any adJommg property Some of the other 1ssues pointed out included * That the layout of the two wildmgs would con61st of one 12 un1t w1ldmg wh1ch will have 4 - 1 bedroom and 8 - 2 bedroom un1ts, and the other wilding w1ll con61st of 4 - 3 bedroom and 8 - 2 bedroom un1ts * When questioned on who many people w1ll live m a complex of th16 S1ze the architect stated that typ1cally there 16 an average of 2 2 people per dwelling with about 12 to 15 ch1ldren l1Vmg m the entire COIlIPlex * I t was also pomted out that tradi t10nally there are between 1 6 cars per un1t on the hIgh s1de and 1 2 cars per un1t on the low side * Market rents will be between $400 and $525 per month wh1ch w1ll mclude apartment. garage and heat Typ1cally. people rentmg these apartments will have mcome lunits of between $16.800 and $24.~ A quest10n concemmg the water pressure was directed to the Counc1l by the res1dents It appears that the pressure 1S not good in the Barthel Res1dent1al-Phase II area The Ci ty ~ s Engineer remarked that there may be a hJ.gh spot in the lme causing an a1r lock A rel1ef valva may need to be 1nBtalled tr.> imProve the pressure The Council noted that a problem l1ke this should be d1rected to the Joint Power ~ s Water Board Let the mmutes show that the Counc1l was qU1 te surprised that a problem like th1s existed Another questioned raised was how would the apartment complex affect the value of the residents ~ property? The res1dents feel that m an area of $1021.~ homes, their property values w111 go down with the presence of apartmento They do not understand why the developer is not phasmg down and . . . . COUNCIL MINUTES PAGE 4 why they were never told what the zonlIlS in that area was when they bought the1r lots They feel that there is plenty of land elsewhere (the Westwind area. for mstance) and it would be m the best interest of the C1 ty to keep the property values up The City's Attorney COIIIDellted that it 1S not unOODlOOn to prov1de a transitional zone of mlt1ple housl.llg between single-faul1ly and mdustr1a1 uses I t was also pointed out that the property ia currently zoned properly for Il'UI t1ple fam1ly residential and has been since the orig1na1 plat was presented to the City for adoption It was also pointed out that the plan meets all the requlI'eI1lent so the City has no authority to turn down the developer's proposal and he would never adv1se the Council to do 60 To the point made by the residents that the realtor told them that there were going to be homes behllld them Bob went on to say that 1f Barthel misrepresented. 1t 1S a civil matter for the residents to resolve ind1v1d.ually and not a matter for the C1 ty A representative of the residents went on to ask why they had not been mformed as to what was being proposed for the property It was explamed that there had been mention of it in the Crow River News when the proJect was f1rst ment10ned and they were also informed that there had been no need for a p.lbl1c hearmg. and that m fact the presentat10n was Just a courtesy call for the Counc11's benef1t A member of the Council expressed h1s concern that the res1dents were perceiving that the project had not been handled properly It was pointed out that everythmg about the apartment OOIIJPlex has been p.lt m the mmutes and p.lblished m the paper - nothing has been kept undercover Barthel's representative explained to the res1dents that the1r market Stud1es showed that the area can now support rwlt1ple fam1ly housmg whereas 6 or 7 years ago it could not The residents then requested a meeting W1 th the developer hl.D'J6elf 60 that he could answer their questions I t was agreed that a meeting would be scheduled and the issue was then tabled and the developer w111 be asked to meet with representatives of the neighborhood for an informal disCU6610n LeRoy Bernl.llg. manager of DJ' s Total Home Care Center. 1S requesting a proposed 10 x 80, 40 foot h1gh, d1g1 tal lighted message S1gn that would hang directly on the hnlding One existing sign would stay on the buildlrlg and one other one would be taken off The C1ty's Attorney will take a look at the dimens10ns to see how they OOIIJPly with the C1 ty ordinances The 1ssue was tabled until the next meetmg fun Sav1tsk1 has made a request to the C1ty to hook up to C1ty sewer He w111 pay the $475 e0 hook up charge rot would hke to put the $6,750 f2t2J (which is 75% of the improvement cost) assessed agamst the property on the assessment role The Counc11 was informed that the owner had agreed to pay this amount with interest over the period that the other parcels w111 be assessed Gary Schwenzfe1er made a motion and Bob Braun seconded it to approve Ihn Savitsk1' s request to be able to pay m the same manner as a sPec1al assessment All were in favor and the motion carried . <XlUNCIL MINUTES PAGE 5 . fun Cornel1us made a motion to open and to adjourn the SaV1 tski public hearing and to cr.>ntinue the hearing until the O::tober 17th meetl.Ilg at 8 00 p m Gary Schwenzfeier seconded th1S motl.on All were m favor and the motion carrl.ed The next i tern di6CUBsed by the Councl.l was a request by Bruce Batzer of the Astech CorPOration to be paid for the sealcoat appl1cation that they provl.ded for the C1 ty The issue ra1sed was that the contractor inadvertently appl1ed to much material and was requesting that the Cl. ty p1ck up the coot of h1s error. argument being that the City mspector was there and d1d p1ck up the problem There was dl.sCUBsion by the Engineer statl.Ilg that the error was m fact the contractor' 5 rot that in an effort for them to pick up some of the coots 50% of the overrun was included m the pay request for Buffalo B1 tummous Mr Batzer stated that by passing through the money to Buffalo B1tuminous that they would be taking the1r cut as well and requested that the Cl.ty pay h1m dl.rectly After some additional d16CUBs10n the C1ty agreed to pay an additional $1.417 80 for the sealcoating rot was not wl.lll.Ilg to front the entl.re cost of the error made by the contractor Addl.tionally the Councl.I requested that Meyer-Rohlm not charge the Cl.ty their percentage of cost overrun smce the added expense d1d not add any additional work for the engmeer' s mspector There was no other dl.6CUBsion regardl.Ilg thl.S matter Mr Batzer thanked the Councl.I for 11.stenl.Ilg to hl.S sl.de of the story and respondl.ng to his request The CounC1.l mformed Mr Batzer that they felt he had done a good Job representing himself and h16 fUDl to the CounCl.I The final pay request for fuffalo B1 tummous m the arnotmt of $11.362 32 was presented to the Counc1.1 by Bob Sullentrop This pay request mcludes the 50% due to the sub contractor for the sealcoatl.Ilg fun Cornelius made a motion and Gary Schwenzfe1er seconded 1. t to honor tlle final pay request for fuffalo Bituminous in the amount of $11,362 32 All were in favor and the motion carrl.ed An uPdate on the Savitskl. feasl.b111ty report was presented next Bob Sullentrop stated that the costs are up somewhat from the f1.rst report because legal and bondl.Ilg costs were added as was oversized sanl.tary sewer line, makl.Ilg the total cost of the project $208,020 00 It was also pomted out that because of the t1ml.ng of the project that there will be at least 19 montho of cap1.tall.zed mterest on the proJect because two bond payments wl.ll have to be made before the C1ty will receive any money from the tax roles Smce thl.S was an update of an earl1er feasl.bl.lity report there was rather 11mited d16CUBsion on the report It was however pomted out that the streets in the SaVl. tski project wl.II be mstalled Wl. th just Class 5 gravel thl.S year Bob Sullentrop explained that because of the timl.Ilg of the proJect the blacktop wl.ll not be mstalled untl.l 1989 and that the provisl.on for a r1.ght turn lane will not be completed until next year as well There was some concern expre5sed by the Council that the turn lane should be mcluded thl.S year if there l.6 gol.ng to be activity in the plat before next sprl.Ilg . . OOUNCIL MlNUrES PAGE 6 . With no other questions or COII'IDents Bob Braun made a motion to accept the feae.lbll1.ty study on the Sav1tski's Feaa1bility Report (1988-7) fun Cornel1us se<'...onded the mot1on All were in favor and the motion carr1ed Bob Braun made a mot1on and fun Cornelius seconded 1 t to dlrect the engineero to order the plans and specs on the Savi tski project, WhlCh should include a turn lane from C S A H 19 All were in favor and the motion carr1ed The next 1 tern d1scussed by the Council was when the d1 tch by the ra1lroad tracks was cleaned out it appears that Memy may have went too far up on the rIght of way and as a result some of the property owner's corner stakes are missl.llg The minutes should note that the Cl ty w1II replace these stakes at no expense to the owner, b..1t that 1t wlll not 11kely be unt11 cpring Bob M1ller next reviewed with the Counc1I fmal Subdivls10n Ordmance, entitled ORDINANCE 1988- ~J AN ORDINANCE RmULATIt13 THE SUBDIVISION OF LAND AND IMPOSlt13 A PENALTY FOR THE VIOLATION THEREOF and the summary of the camEl Bob explamed that a motlon was necessary to approve both the SUbd1v1slon Regulat10ns Ordinance and the summary Gary &mwenzfeler made a motion and Bob B!,9Ufi seconded 1 t to approve the Subd1Vision Regulatlon Ordinance No 1988- 4 All were m favor and the mot1on carr1ed J:bn Cornelius then made a motion to approve a summary of the Subdivision Regulat10nB to be printed Bob Braun seconded the mot1on All were in favor and the mot1on carried The mcome received and the b11ls to be paid were rev1ewed by the Counc1I There were no quest10ns or corrments 60 fun Cornellus made a mot1on and Gary Schwenzfeier seconded it to approve the b11ls All were in favor and checks 9039 through 9064 were pa1d Maureen updated the Council on the lssue of off1ce furnl ture Dave Vetsch could auld a con:u;uter counterspace area Wl th she I ves that would extend to the ceill.llg for approximately $8f20 f20 This furniture would be constructed in such a way that 1 t would be able to be taken apart and moved The Counc1l advlsed Maureen to have Dave draw up some plans and specs for their review I t was brought to the Council's attention that the cost to lnBtall a l1ght at the Hackenmueller corner would be $1, 188 50 The higher expense lS because of the way the wire has to be run from the transformer After some mmor d1.6CUSSlon. 1t was decided to table the lssue unt11 spring before dol.llg anythl.llg positive about the installation Maureen informed the Council that Bobby Heurl.llg has stopped by the City Hall with a request to have his ditch that runs from County Road 19 to County Dltch #9 cleaned out by the C1ty After some dlscusslon. the general concensus of the Council was that because other farmers clean out the1r own ditch. the Cl ty does not want to get involved in cleanl.llg out Mr Heurl.llg S The lssue of weed removal on properties Wl thm the City came up agam for discuss10n Property owners have been noticed mdiv1dually and through the newspaper Now the Cl ty Jl1lSt decide what they are gol.llg to do . . COUNCIL MINUTES PAGE 7 . The Council was in IWtual agreement that the weed need to be cut down as ooon as P08s1ble, therefore, they instructed the Maintenance Department to go ahead and rent somethrng and make the weed d1sposal the1r f1rst pr10r1 ty The minutes should note that the cost w1ll be assessed back to the owners The C1 ty' s b..uldrng UlBpector was present to inform the Counc11 that the sPeC1f1cat10ns s for the Westwind APartment have been approved and work w111 begm on Wednesday M1ke Potter, representing the Park lbard, mformed. the Counc11 that he had rece1Ved a b1d from Dennis Fehn on the gradrng of the 51st Street Park There 1S 10,e0Z/ yards to move at a cost of $10,02l2J et2J Th1S 1S slightly hlgher than ant1c1pated At th1s pomt, the C1ty has $4,e0Z/ et2J to spend on this project M1ke pomted out that the Jaycees have 1nchcated an mterest m the Park He 1S also gomg to talk to the Lions and see 1f they would 11ke to offer the1r support A queo t10n was ra1sed as to whether or not the work could be phased? In answer, it was pointed out that all the grading has to get done before any of the other work can be started Dennis Fehn has agreed to be somewhat flex1ble on how he gets pa1d In other b..tsmess, it was reported that the park b..ulding 1.S now wmter1.zed It was also pomted out that there has been dr1vmg occurring on the d1kes agam as well as people are dump:mg garbage on Beaudry' s property agam John-George, Inc approached the C1ty about the street SlgnS for Westwmd They were told that the City orders and UlBtalls the oJ..gnS In turn, the C1 ty will bill John-George for the number of SJ..gn. ordered and UlBtalled Ken Barthel needs to be mformed that the tree mess on the empty lot on Lannon Avenue st111 needs to be cleaned up There 1S no money ava1lable for the retam:mg wall that needs to be put up m Barthel Manor, 2nd Add1tion Barthel needs to be aware of the fact that he is reqUll"ed to install this wall There were no other COIJ'II'Jellts, so a mot1.on to adJourn was made by Gary Schwenzfe1er and seconded by Ihn Corne11U6 All were m favor and the meetmg was adJourned '-'VY\~ "'1 .