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1989-04-03 CC Minutes . . . COUNCIL MINUTES APRIL 3, 1989 The regular meetlng of the Albertvllle Clty Councl1 was called to order by Mayor Gary Schwenzfeier Members present lncluded Bob Braun, Don Cornelius, Donatus Vetsch and Jlm Krystosek Others present lncluded Maureen Andrews, Lorle Vlllareal, Bob Mlller, Thore Meyer, Bob Sullentrop, Steve Klltzka and Ken Lindsay The agenda for the evenlng'S meetlng was revlewed by the Council Don Cornellus made the motion and Bob Braun seconded lt to approve the agenda All were in favor and the motlon carried The mlnutes of the March 20th meetlng were revlewed by the Councl1 Before maklng a motion to approve the minutes, Don Cornellus questioned lf Ken was gOlng to charge Just for mlleage to the Gopher State One Call meetlng or for both hlS mlleage and hlS tlme It was understood that Ken was Just charglng the Clty for mlleage Don Cornellus then made the motion to approve the mlnutes of March 20th Jlm Krystosek seconded the motlon All were in favor and the motlon carried Steve Klitzka was present at the meetlng to give hlS Vlews of the plannlng for the 51st Street Park and to suggest a 'Name the Park" contest Before gettlng into these lssues. Steve lnformed the Councl1 that the Park Board is presentlng a plaque to Mlke Potter to honor hlm for all the tlme and effort he put lnto the Park Board and ltS actlvltles ThlS wll1 be done on Aprl1 20th at 8 30 p m Steve lnvlted the Councl1 members to be present lf they would 11ke It was the general consensus of the Councl1 that thlS was lndeed a nlce gesture Steve then lnformed the Councl1 that the Park Board would 11ke to have a "Name the Park" contest for Albertvllle resldents only Flrst prize would be $100 savlngs bond which would cost the Park Board $50 The prize would be awarded durlng Frlendly Clty Day's A table wlth the prlze and a development plan of the park would be set up near the Red Cross booth at the celebratlon and the award pre5ented at the approprlate tlme . Steve would llke to have the ballots run ln the Crow Rlver News starting Aprll 11th through May 24th A winner wlll be chosen May 25th There should be no charge for runnlng the ballots The Councll agreed that the contest would be a good ldea Donatus Vetsch then made a motion to approve the "Name the Park" contest Don Cornelius seconded the motlon. All were ln favor and the motlon carr led Steve also told the Councll that the Park Board would llke to lnvlte the residents to an lnformal meetlng at Clty Hall to view the park lntentions and to VOlce their oplnlons as to what they would like to see ln the park People have already informed Steve that they would be wllllng to help with equipment, tlme and labor Even the Cub Scouts have offered to help Steve commented that in developing the park, they want to make it as malntenance free as posslble Also, any donatlons made to the park by organlzatlons, businesses or lndlvldual5 would be marked by a donation plaque Steve went on to say that the park wlll be developed ln flve phases . PHASE I Final excavatlon Locatlon staking of park tralls and maJor facllltles Placement of black dlrt before seedlng Seedlng Playground areas started Installation of playground equlpment Plantlng of trees and shrubs PHASE II Plcnlc area Blacktop paths (west end) PHASE III Restrooms Gazebo Flower Bed and park name area Volleyball area PHASE IV Blacktop parklng lot Basketball court Tennis court Flnish walkways PHASE V Tenni5 court area - fence, llghts The only underground and the tennlS court llghts area for utllltles would be the restrooms It lS the lntentlon of the Park Board . -2- . . . that a water fountaln would be installed only ln the area near the restrooms Steve commented that he lS now worklng on wrltlng the plans and speclflcatlons for the 51st Street Park and wl11 be developlng a 11st of estlmated costs for each area for the Counc11's approval He 1S estlmat1ng that lt wl11 take 3 1/2 to 5 years to complete the park w1th donatlons and labor help He also noted that changes could easl1y be made along the way Steve next told the Councl1 that he has brought all eight women's softball teams lnto Albertv111e The women wl11 have the fleld Monday and Wednesday nights, May 1st to August 16th The men wl11 have the fleld Tuesday and Thursday n1ghts, May 2nd or the week after untl1 the middle of August The soil borlng tests are not scheduled for another two or three weeks, dependlng on the weather The 11ghts wl11 be lnstalled somet1me after that lf the tests prove that the so11 can w1thstand steel poles (Th1S type of pole usually has a ten year life span before needlng to be cleaned and pa1nted) The Councl1 next heard from the Ma1ntenance Department Ken lS reqUestlng from the Councl1 permisslon to apply for a summer youth employee The Councl1 was rem1nded that there would be no charge to the City Youth employees work 32 hours per week for 8 to 10 weeks (usually the 2nd week ln June untl1 the end of August) There would a lot of clean up work at the park, paint1ng. etc to keep the youth busy A youth 16 years of age or older would be able to operate the mowers and some of the other smaller equ1pment Donatus Vetsch youth at least 16 seconded, d1Scussion sense as they could Also, one need not to worker made a mot10n to approve applY1ng for a summer years of age However, before the motlon was brought up the fact that two youths make better work together as a team to get the work done 16 years of age as long as he or she was a good Donatus Vetsch then amended two summer youth employees, one of age Don Cornelius seconded the motlon carr led hlS motlon to approve applYlng for whom should be at lest 16 years of motlon All were ln favor and the Guard ral1s for protectlng the dlkes at the Wastewater Treatment Facl1ity were again discussed Ken reported that 6x6x8 posts are rang1ng from $12 00 to 13 87 per post rlght now and that those prlces are way too expensive -3- . . . A questlon was ralsed during discusslon as to how hlgh from the ground and how far apart the posts should be Gary stated that he felt 30 in~hes off the ground would be satlsfactory However, Bob Sullentrop sald that the Clty should follow MN/DOT standards WhlCh is 32 lnches off the ground Twelve feet off the edge of the road was felt to be a safe dlstance to put the posts Results of thlS dlScusslon were that the Clty should check with the lnsurance companles and that the Clty should follow MN/DOT's regulatlons Aloo, the proJect was thought to be too expenSlve rlght now because of the high expense of the posts The matter will be contlnued to a later date Two bids for street sweeping were recelved The blds lncluded one from T & S Trucking for $47 00 per hour and one from CleanSweep, Inc for $53 25 per hour A motlon was made by Don Cornelius and seconded by Jim Krystosek to continue wlth T & S Trucking at $47 00 per hour All were ln favor and the motlon carr led the is have It was noted that T & S Trucklng has done work for the Clty ln past and has done a good Job Ken also noted that T & S Trucking ln the process of purchaslng a new sweeplng rig WhlCh they wlll when the Albertville work lS done Street sweeping wlll be done the mlddle of Aprll, probably not sooner Resldents that live on streets that were sealcoated last year are belng asked to sweep debrls back lnto the street before sweeplng begins Notlces wlll be sent out to the resldents affected Ken raised a question about sweeping Westwlnd and was told that the Clty has no responsibllity to sweep this area as It'S still under contract at that made It was also agreed that the Clty would lnspect the streets again the time of the Frlendly Clty Day's festlval If lt lS determlned there lS a need for addltlonal sweeplng, arrangements will be at that tlme Ken lnformed the Councll that he would llke to again put the CUB tractor up for sale by sealed mlnlmum bld to be opened at the May 1st Councll meetlng Don Cornellus made a motlon to put the tractor up for sale at a mlnlmum bld of $150 but then amended hlS motlon to reflect a minlmum bld of $175 Bob Braun seconded the motlon All were ln favor and the motlon carr led -4- . . . Ken informed the Council that he had purchased the cracksealing mater1als and planned on starting the crack f1ll1ng within several days of the Counc1l meeting The Counc1l was 1nformed that Doug Psyk had stopped 1n to request that Psyk's 4th Add1tion be bladed Slnce the gravel had gotten really soft due to spr1ng thaw It was pointed out that at th1S t1me the area was too wet to do much work so the blad1ng of Psyk's road w1ll be done after the road has dr1ed up some It was also agreed that the Maintenance Department m1ght try to level off the area w1th the John Deere 1n the mean time The next 1ssue to be d1scussed was a new p1ckup for the C1ty'S Ma1ntenance Department Don had aoked Ken to make up a spec1f1cat1on sheet for the Council's review stat1ng the part1culars for the p1ckup (Informat1on 1ncluded 1n agenda packet) Some spec1f1cat1on changes recommended by the Counc1l 1ncluded a gas engine, 350 CUb1C 1nch m1n1mum, 30 gallon m1n1mum dual gas tanks and all season radial t1res The 1ssue was raised regard1ng the $15,000 lim1t on quotes If the C1ty 1S able to obta1n a couple quotes for slm1liar veh1cles for $15.000 or under, the C1ty is not obl1gated to use the sealed b1ds process After a great deal of d1Scuss1on regard1ng what would be the best route to go on this matter, 1t was agreed that any Counc1l members w1sh1ng to look for a veh1cle could take a copy of the spec1f1cat1ons w1th them to see what type of pr1c1ng m1ght be ava1lable After some add1tional investigation the City w1ll determ1ne 1f 1t 1S even feas1ble to attempt the quote route or whether the expense of the vehicle w1ll be over the $15,000 llm1t The Gopher State One Call 1ssue came up for discuos1on next Ken told the Counc1l that 1t was h1S 1ntent that both he and M1ke attend the meet1ng NSP 1S sponsor1ng the meeting at no charge Ken stated that the C1ty would be charged straight t1me and m1leage to attend the meet1ng The Council felt that perhaps one could go the meet1ng but not both The Council also pointed out that 1t was the1r understand1ng that Ken would only be charg1ng for mileage. but no time After further d1Scuss1on, 1t was dec1ded that ne1ther Ken nor M1ke would attend the meet1ng Bob Sullentrop presented the Feas1b1l1ty Study for Psyk'o 4th Add1t1on to the Counc1l for the1r reV1ew It was pointed out that this report was an update of one prepared 1n 1988, pr10r to the construct1on season The 1mprovement w1ll cons 1St of surmountable curb and gutter and a street ourface of 3 -5- . lnches of bitumlnous pavement mlnor gravel replacement and blacktopplng The estlmated costs of the project are as follows The Feaslblllty Report calls for some shaplng of the roadbed prlor to the CONSTRUCTION ENGINEERING CONTINGENCIES $77,750 00 $10,000 00 $ 3,890 00 $91,750 00 The mlnutes should note that thlS Feaslblllty Report w1ll be supplemented w1th add1tional 1nformat1on from Juran and Moody, Wh1Ch wlll 1nclude Local Administrat10n & Legal, Bonding Costs, and F1scal Fees Th1S supplement will be prov1ded to the Counc1l as soon as 1t 1S ava1lable . It was agreed that once the total est1mated costs have been put together that Mr Psyk, hold1ng the maJorlty of the land In hlS name, should be contacted to see if he is lnterested In undertaklng the lmprovement In the event that he lS still lnterested, he will need to slgn a petlt10n requestlng the lmprovement and a publlC hearlng wlll need to be scheduled \~~ ~ Bob Braun made a motlon to approve the re50lutlon acceptlng the Fea51bllity Report for the constructlon slde of the lmprovement project and prov1dlng for the Improvement Hearlng of Psyk's 4th Additlon The resolution also authorlzed the preparat10n for the publlcatlon of the Notice of PubllC Hear1ng and the setting of publlC hearlng at date determined by staff Donatu5 Vetsch seconded the motlon All were In favor and the motion carr led Bob Sullentrop next dlscussed the lssue of annual street malntenance program establlshed by the Clty Meyer-Rohl1n requested authorlzatlon to prepare a report on the Clty'S 1989 needs so that lt can be scheduled into the summer's constructlon season and the bondlng cycle The Councll was reminded that lt has In place a five year plan for on gOlng street malntenance (sealcoatlng, overlayments, curb & gutter replacement, ect) Wh1Ch needs to be looked at and updated as to what's proposed for 1989 This will be ready for the next meetlng Bob Miller informed the Councll that he had agaln met wlth John Brost regardlng the development between the two lakes There stlll appears to be lots of problems wlth the legal descrlptlon of the road gOlng lnto thlS property and there may be a deflnlte land lock problem because of a phantom rod descrlbed In the legal descrlptlons The developers may have to get a registratlon tltle of the road enterlng into the property In questlon before the City accepts the plat of record . -6- . . . A concern has also been ra1sed as to how are we g01ng to be able to handle a road gett1ng back to the property to develop 1t 1n the f1rst place? Bob stated that it may 1ndeed be another month or two before the legal d1fficult1es are worked out on th1s Related to appl1cat1on for School Lake' had w111 be scheduled the same matter the Counc11 was 1nformed that the the Swanson Keheler development "The Shores of been subm1tted to the C1ty for process1ng A meet1ng in the upcom1ng week The C1ty's s1gn ord1nance was d1scussed next Bob suggested that an inventory be taken of all the eX1st1ng s1gne w1thin the C1ty 1n order to let the owners know whether or not the1r s1gn conforms to the ordinance Donatus, J1m and Gary agreed to take p1ctures of all the eX1st1ng s1gns and 1nventory them The Barthel Construction s1gns were dealt w1th next It was brought to the Counc11's attent10n that Apr11 6th 1S the 14th day of not1ce for Barthel to conform to the ord1nance Mr Barthel should be called by the C1ty office on the fourteenth day to let h1m know that th1s 1S the last day to conform to the ord1nance before other measures are taken If no made to Mr act10n is taken on Barthel's part, then a call should be McPha11 at the County attorney's off1ce D1Scuss1on also evolved around the fact that perhaps lese t1me of not1ce should be g1ven to v1olators of the ord1nance The Council agreed to amend the ord1nance from fourteen calendar days to seven calendar days of not1ce The income received and the b11ls to be pa1d were rev1ewed It was brought to the Counc11's attent10n that check 9478 for Century Labs should be amended to $505 02 1nstead of $535 32 because no tax is pa1d on this b111 The CanAm Corporat1on, General Commun1cat1ons and L N S1ckels bills were quest10ned After receiv1ng sat1sfactory 1nformat1on on these b111s, Donatus Vetsch made a mot1on and Bob Braun seconded 1t to approve the 1ncome rece1ved and the b11ls to be pa1d All were 1n favor and checks 9459 through 9498 were paid The Ms Arlyn Nelson art1cle 1n the newspaper (1ncluded 1n the packet) was brought up for discussion After read1ng the art1cle, Bob M11ler suggested that Ms Nelson should be 1nformed that we are awar~ of the concerns that she has but that the City of Albertv11le is proceeding caut10usly with good planning He suggested that perhaps the C1ty could send Ms Nelson a copy of the City's Comprehensive Plan, Zon1ng Ord1nance and Subd1vis1on Regulat10ns We need to bring her w1th and make her our friend - we certainly don't want her to be our enemy -7- . . . The Councll next approved the 1989 llquor licenses Don approve Ronay's pavment Cornellus made a motlon and Jim Krystosek the 1989 liquor licenses for Albertvllle on Maln and Hackenmueller's Llquor pending All were ln favor and the motion carried seconded lt to Bar, 152 Club, appllcatlon and The mlnutes should the fees this year, but before they are due next year note that the Coun01l had talked about raislng that perhaps it would not be a good ldea rlght It was declded to make this a budget ltem for BUllding permlts were approved next After reviewlng the permlts submltted to the Clty thus far, Bob Braun made the motion and Don Cornelius seconded lt to approve permlts number 4 through 12 pending payment All were ln favor and the motlon carr led Maureen lnformed the Councll that she had recelved a memo from Davld L1Cht regarding some office furnlture that lS avallable from hlS offlce The City has money ln the budget if we are lnterested ln looklng lnto what there lS available Maureen requested from the Councll permisslon to purchase a new word procesoor for our computer "Word Perfect" lS the one we would be lnterested in bUYlng as it has the capabllltles we need to do such thlngs as the Clty'S newsletter "Word Perfect" lS $269 and there lS $500 allotted ln the budget Donatus Vetsch software Bob Braun motion carr led made a seconded motlon to purchase the "Word Perfect" the motion All were ln favor and the A work meetlng for the Councll lS scheduled for Thuroday, April 6th at 6 30 p m to dlSCUSS the personnel POllCY On April 6th at 1 15 p m the State wlde tornado drill wlll commence If the Clty of Albertvllle lS partlclpatlng, we need to make sure that the keys work and that everythlng lS ln order It wao suggested that the Clty check wlth NSP about the JOlnt Slrens wlth St Michael It was reported that JOlnt Powers io now taklng blds for the cleanlng and lnspectlng of the #1 well pump The JOlnt Powers Board also approved the Leuer's extenslon of ground for the new water tower The next Frlendly Clty Day's meetlng will be April 11th at 7 30 p m Jim Krystooek will attend There was no other business so a motion to adJourn was made by Bob Braun and seconded by Don Corneliuo All were ln favor and the meetlng adJourned -8- '-fY\().u)LO.Qf\y ~