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1989-08-21 CC Minutes . . . COUNCIL MINUTES AUGUST 21, 1989 The regular meeting of the Albertv~lle City Counc~l was called to order by Mayor Gary Schwenzfeier Members present included Bob Braun, Don Cornelius, Donatus Vetsch and J~m Krystosek Others present included Maureen Andrews, Lorie Villareal, Bob Miller, Bob Sullentrop and Ken Lindsay The agenda for the evening's meeting was reviewed by the Council A motion was made by Don Cornelius and seconded by Bob Braun to approve the agenda All were in favor and the mot~on carried The minutes of Council A quest~on Option 2 Is it a constructed? Maureen word used the August 7th meeting were reviewed by the was raised on page 6, paragraph 7 concerning force ma~n or should it be an interceptor to be commented that interceptor should have been the Hearing no other additions or corrections, a motion to approve the minutes of August 7th was made by Jim Krystosek Don Cornelius seconded the motion All were in favor and the motion carried The Council heard from the Engineering Department Bob first discussed the Feasibil~ty Report on the Storm Water Retention Pond, Phase I The project is located ~n the west central area of the City of Albertville and will consist of the construction of two dra~nage channels to convey stormwater runoff from several subdivisions to the existing storm sewer system The feasibility report deal specifically with Phase I of the project, requ~ring that at a later date the channels will need to be enlarged and the retention pond will need to be constructed . . . The report describes each of the elements of the proposed project and then provides for a cost estimate for each CHANNEL NO.1 This channel will originate west of County Road 19 and will extend to the pond outlet at the south end of the future retention pond and will be approximately 3 850 feet long CHANNEL NO.2 This channel will originate just east of DJ's Plumbing at an exist1ng culvert wh1ch goes under the railroad tracks The channel will extend to channel No 1 The run off from the Sunrise Commercial Park will continue to utilize the existing culvert under the railroad tracks because a h1gh point will be placed in the channel south of the Sav1tski plat In the event of the 100 year storm design the water will overflow the high point and will go to the south into the retent10n pond The regarded tracks report noted that the existing ditch will need to be to provide more posit1ve drainage along the ra1lroad COUNTY ROAD 19 CULVERT The report has assumed that this culvert will be jacked and bored under County Road 19 and will be a 48-inch reinforced concrete pipe RETENTION POND OUTLET The report noted that even though the retent10n pond is not being proposed for construction 1n Phase I, it was noted that the outlet for the retention pond needs to be prov1ded so that the stormwater from the drainage channel can be conveyed to the existing storm sewer The report suggests an 18-inch ductile iron pipe as the pond outlet pipe, which would extend to the control structure An 18-inch reinforced concrete pipe will then be placed between the control structure and the storm sewer manhole The pipe size would be upgraded because it is proposed to 1nterconnect the retention pond with the one located in Doug Psyk's property and thereby have only on outlet pipe to the storm sewer The outlet will also need to be rerouted to follow property lines -2- . . . LAND ACQUISITION COSTS The feasibility report has not 1ncluded any expenses associated w1th land acqu1sition, but noted an earl1er report that est1mated this expense to run approximately $68,000 00 Thi5 information was based on the assumpt10n that the City will acqu1re 17 acres at $4,000 00/acre It was also noted that th1S amount could be considerably d1fferent depending on whether or not the City is able to negotiate with the property owners or whether or not the City will have to go through condemnation proceed1ngs The cost estimates for th1S study are as follows Channel No Channel No County Road Pond Outlet 1 2 19 Culvert 6,750 00 2,400 00 16,100 00 19,950 00 45,200 00 6,780 00 2,260 00 Engineering (15%) Contingencies (5%) $54,240 00 The minutes should note that the est1mate does not include administrat1ve, legal or bonding costs The report notes that the improvements are feas1ble and will result in a benef1t to the adjacent properties The next Feasibil1ty Report was on the Extending the Main Outlet Storm Sewer for the C1ty of Albertville The project is located in Barthel Industrial Park, just east of Barthel Industrial Drive and effects the 100 foot drainage easement which intersects the 1ndustrial park The project would consist of extending the main outlet storm sewer approximately 1000 feet Orig1nally, the outlet was going to be extended 40 feet The existing drainage d1tch would be backfilled for the same length Around 7200 cubic yards of backfill, at a cost of approximately $36,000, will be needed for the portion west of 53rd Street For the portion east of 53rd Street, no costs have been included for backfill1ng the d1tch The culvert under 53rd Street lS a 42 inch RCP pipe The storm sewer would be 42 1nch RCP west of 53rd Street and 48 1nch RCP east of 53rd Street -3- . . . Following are that the estimate costs the estimated costs for this project Please note does not 1nclude administrat1ve, legal or bonding Storm Sewer Common Borrow (7200 cy) Engineering (13%) Contingencies (5%) 76,400 00 36,000 00 14,610 00 5,620 00 $132,630 00 There was some discussion regarding the point that the costs included in the report does not include the filling of the drainage ditch which lays to the east of 53rd Street Maureen noted that the completion of this section of the project is key to the location of the proposed industry who is looking to relocate 1n Albertville It was pointed out that this section could be filled prior to the section which is located between Barthel Industrial Drive and 53rd Street in the event the company decides to relocate to Albertville If this 1S the case any additional f1ll will be put 1nto the drainage area that that it will eventually be completed, also noting that as the City completes the proposed drainage plan that the earth work could be included in the project as well After some discussion, it was decided that a work meet1ng would be needed before any decisions were made Therefore, the Council took no action on the Feasibility Reports Bob told the Council that he and Ken put together the final punch l1st on Project 1988-3A The work will be f1nished up soon In Psyk's 4th Addition, the curbs are in and the street maintenance (cracked gutters, curb repair and the leve11ng of patches) has been started The seal coat aggregate is being stock piled for now The seal coating will be done at the end of the month The Maintenance Department was heard from next Ken asked the Council what they wanted to do about the doors for the shop Do they want to replace, fix up, use wood or steel doors? He gave the Council some price quotes that he had obtained Wood Door Steel Door Wood Door $930.00 total $962.00 total $685 00 minus -4- . . . At this point, Donatus commented that we should wait until the next budget The City can not keep spending money on projects that are not in the budget Ken said that the doors won't wait that long A whole new door 1S needed all 4 panels are bad, but two are really 1n bad shape Ken would 11ke to salvage one of the panels to use for other doors as a replacement panel A panels and 1t outlast question was raised as to match the door? That really would not pay the building to how much would 1t be to replace the particular door is not made any longer to replace the panels as the wood will After some discuss1on, Don Cornelius made a motion to allow Ken to purchase a new wood door as long as it does not exceed $750 Jim Krystosek seconded this motion All were 1n favor and the mot1on carr1ed It should also be noted that the Council informed Ken to look at the b1ds and was told that he d1d not need to bring the matter back to the Council as long as it was $750 or under. The issue of fenders for the 1973 Ford truck was brought up Ken has checked with Loren Becker and fenders for this truck would run between $300 and $380 a piece If we can find some used fenders, the cost would be more inexpensive than new Ken will get some more pr1ces and bring them to the Council at a later date The Minnesota Pollution Control Agency is sponsoring a ponds school the week of September 12th - 15th in New Ulm and the week of September 26th - 29th in Moorhead Ken would like to go (the Council sent Mike Rutkowski to school in the spring) and is requesting permission from the Council to attend the school on one of the two dates. The time will count towards h1s Wastewater Operator's license although he has another year yet to get the time 1n Ken answered are good knowledge was asked when is the better t1me for him to go and he that no time is better for him Both spring and fall schools but the school in the spring is better for discharging A mot1on was made by Donatus Vetsch and seconded by Don Cornelius to send Ken to ponds school in New Ulm the week of September 12th through 15th All were 1n favor and the motion carried Yard maintenance and construction maintenance was discussed next It appears that it 1S always the same yards and driveways where the dirt is washing out into the 1ntersections Grass 1S being mowed 1nto -5- . . . the street and numerous other problems are cropping up Is there a statute that will allow some kind of a form letter to to be used? By using a form letter from the C1ty, the name and address can be typed in and Ken can go to the property owner's door with that letter Construction site maintenance is an ongoing problem Contractors and sub contractors are the biggest problem because they are always leaving their messes in the streets and the City ends up cleaning up after them The City is losing money by having to do this added work all the time Is there some kind of warning or a fine that can be imposed when this happens? Bob Miller commented that there will be a limitation on new construction according to the new developers agreement The driveway apron now requ1res a percentage of the grade to be a hard surface and boulevard sod He also suggested looking at the subdivision ordinance A form letter can be used for both the contractors and the sub contractors However, it was suggested that personal contact is better than a letter in the mail The people that need to be informed will never hear about the problem if a letter 1S sent to the contractor The drivers and the people doing the actual labor are the ones to inform At this point, Ken suggested that perhaps the City should 1nvest in a good camera and that way will be able to take pictures of the messes that are left by the construction people No action was taken except that Bob w111 draft a form letter that can be used for both problems It was brought to the Council's attention that the storm sewer at 54th and 55th Streets flooded up and over during the last storm we had We received 2.1 inches of rain in about an hour and half time period Bob Sullentrop noted that this is greater than a 5 year storm which is set at 1 7 inches The City has several low areas that get flooded when there are heavy rains Ken told the Counc11 that he and Ray cut down the dead trees by the water tower and trimmed up the rest of them about 2 1/2 inches They look real nice now and he hopes that nobody complains Ken informed that Council that he was told that he was coming to the Council too often ask1ng for money and whining and complaining. He said that his job is maintenance and that he needs to come to meet1ngs and needs to ask for things that are necessary to maintain his job and uphold his responsibility No comment was made by the Council -6- . . . Bob Miller prepared an ordinance pertain1ng to erratic driving for the Council to review and discuss A motion was made by Donatus Vetsch and seconded by Jim Krystosek to approve Ordinance 1989-13 entitled ORDINANCE PROHIBITING UNREASONABLE ACCELERATION AND ERRATIC DRIVING OF A VEHICLE AND IMPOSING PENALTIES FOR VIOLATION THEREOF All were in favor and the motion carried Bob said that he is still waiting for Mr McPhail to get back with him on the turn back for the Park and Ride Lot The income received and the b11ls to be paid were rev1ewed by the Council The MN Department of Trade and Economic Development and the Burl1ngton Northern Railroad bills were questioned The first bill 1S for the Fraser Steel Industrial Development Revenue Bond allocation money which needed to be submitted to the State along w1th the application the second is for the railroad crossing leasing for the sewer line It was noted that there was also one for the Joint Power"s water crossing as well It was noted that this should be forwarded to Joint Power"s for them to pay Hearing approve the seconded the were paid no other questions, Donatus Vetsch made a motion to income received and the b11ls to be pa1d Jim Krystosek motion All were in favor and checks 9791 through 9815 The possible purchase of tools for the Fire Department was discussed There is no access to Ken"s tools He keeps them locked up because they were disappearing all the time Therefore, it has been suggested that perhaps the Fire Department should buy their own tools and be responsible for them This 1ssue could be brought up to the Fire Department at one of the1r meetings. A dollar amount for tools can be determined and then discussed amongst the members The minutes should note that Bob Braun agreed to br1ng this 1ssue up at the next Fire Department meeting No further act10n was taken Bernard Marx has requested to have the topographical map expense reduced from $25 an acre to something more feasible He expressed that it was to the City"s benefit to have it reduced so that he could get on w1th his developing Discussion brought out the fact that the $25 an acre covers just the City"s expenses and, it would not be fa1r to the other developers to reduce the cost for Mr Marx -7- . . . The Council's action was to leave the cost of the maps at $25 an acre The Council representative was present to the Park be used to help Seasons Park was informed that an Albertville Jaycees present at the August 17th Park Board meet1ng to Board a donat10n check for $5.000 Th1s money will cover the expense of grading and seeding the Four The Park Board also rece1ved a check from the United Charity Fund Drive for $456 for the development of the Four Seasons Park This was the h1ghest donation behind cancer Next on the agenda was not1ce for the L10n's Club renewal October 4th a motion to wa1ver the 30 day wait1ng gambling license. wh1ch comes up for Bob the 30 license Braun made a motion and Jim Krystosek seconded it to wa1ve day waiting notice and to approve the L10n's Club gambl1ng All were in favor and the motion carried Gary brought to the attention of the Council that the County will be holding a hazardous waste collection day on September 9th from 9 a m to 3 p m at the Wright County Public Works Building in Buffalo Donatus mentioned the fact that something needs to be done about getting an additional phone line into City Hall. The phone lines 1nto City Hall are busy all the time and people are not able to get through Maureen commented additional phone lines would be that there is money 1n the budget for and that she would check into what the cost The Park Board minutes were included in the packet for the Council's review There was no other business so a motion to adjourn the meeting was made by Don Cornelius and seconded by Jim Krystosek All were in favor and the meeting adjourned ~~~ -8-