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1989-09-05 CC Minutes . . . COUNCIL MINUTES SEPTEMBER 5, 1989 The regular meeting of the Albertville City Council was called to order by Mayor Gary Schwenzfeier. Members present included Bob Braun, Don Cornelius, Donatus Vetsch and Jim Krystosek Others present included Maureen Andrews, Lorie Villareal, Bob Miller, Bob Sullentrop and Ken Lindsay. The agenda for the evening"s meeting was reviewed by the Council A motion was made by Donatus Vetsch and seconded by Don Cornelius to approve the agenda All were in favor and the motion carr1ed The minutes of the August 21st meeting and the August 28th special meeting were reviewed by the Council. Hearing no corrections or additions, Don Cornelius made a motion to approve the m1nutes of August 21st and August 28th Bob Braun seconded the mot1on All were 1n favor and the motion carr1ed The Council first heard from the Engineering Department. Bob Sullentrop gave an update on the construction projects Projects 1988-3A (Westw1nd) and 1988-7A (Braun"s) are ent1rely f1nished. The final punch list on both projects is st111 being worked on and the final quantities from Latour will have to be determined before final payment can be made Regarding the 1989-1A projects, the street maintenance portion of the project which includes seal coating was completed September 5th Bob noted that the curb and gutter in Psyk"s 4th Addit10n has been completed and the bituminous work should be completed w1th1n the next few weeks, depending on the weather The next issue d1scussed was w1th regards to a problem with drainage in and along the Savitski"s Sunrise Commercial plat Bob commented that the culvert north of Savitski"s needs to be cleaned out . . . as water is standing in places The responsibi11ty lies with Burlington Northern Railroad, the County and MN/DOT They will have to be informed that there is a problem with drainage in this area and each will have to determ1ne what 1S their individual responsibility in cleaning out this ditch Bob next discussed with the Council a problem that came up regarding the sealcoating Bob informed the Council that when preparing the plans and specifications for the use of red rock he had contacted Bryan Rock of Shakopee to see if they had a FA2 quality rock available He was informed to cite "5/16 prewash red limestone per Bryan Rock or similiar materials" When the rock was received in Albertville an analysis of the rock was performed and it was found that the rock supplied falls between the FA2 and FA3 standards, which would requ1re addition oil and rock to be applied to get a quality project The subcontractor, Allied Sealcoating, has requested assurances that they will be paid for any add1tional materials required to complete the work The Council was informed that Bob has been in contact with Bryan Rock and they are performing s1miliar tests on the1r stock pile of the rock to determine 1f the rock is larger than what was specif1ed in the plans Bob indicated that he believed that if their test proved that the rock was larger than requested that Bryan Rock would likely assist 1n picking up some of the costs associated with the additional rock and oil The Council was also told that Bob had spoken w1th Buffalo Bituminous and that they informed him that they d1d not feel that they were responsible for p1cking up any of the add1tional costs assoc1ated with the sealcoating problem There was some discussion regarding who would be respons1ble for the additional costs associated w1th the sealcoating It was the consensus of the Council that the problem was between the general contractor and the supplier and that the City was not responsible for any of the additional costs The Council asked that they be kept informed of the situation in the event that there was any problems Flood1ng occurred in the low areas of the City again after the last b1g storm we had One of the most flooded areas was at 54th Street and Barthel Industrial Drive There appears to be a culvert problem in this area and we need to find out where the problem is and determine whether or not we are going to do something about it The next item on the agenda was the the summary report on the wastewater treatment facility prepared by Meyer-Rohlin Bob reviewed -2- . . . with the Council their f1ndings regarding the meeting that was held at the Wastewater Treatment Facility earlier in August. Several questions were raised about the report and the po&sible expense that could be associated with some of the tests or studies that were recommended to be undertaken It was agreed that the C1ty Engineer and City Maintenance Department would follow the upcom1ng d1scharge to see if some of the problems resolve themselves It was noted that after the discharge is completed that the 1ssue would be reviewed aga1n to see if there are some different result available regarding the matter No act10n was taken on the matter In a related matter, Ken commented that the ponds received 3 1/2 inches of water during that last storm The pumps were working continuously Pumping jumped from 90,000 gallons of normal pumping to 300,000 gallons during and after that storm The pond depths 1n Pond #1 went from 67 inches to 74 inches - 90 per cent of which was storm water Pond #2 depths went from 39 inches to 46 inches in one week All of this increase in the ponds was caused from flooding Ken also pointed out that we have now lost pond capacity and are running short of storage space It was noted that part of the water could have come from sump pumps running into resident1al sewer systems The C1ty will need to watch the flows, and if it appears that these sump pumps are tied into the floor drain we will need to start checking houses so that they will be removed and reconnected so they drain outside It was also Industrial Drive after the rains noted needs that the ditch that runs along Barthel cleaning, the water is barely flowing - even Bob next presented to the Council the Feasib1lity Report Providing Water and Sanitary Sewer Service to the Albertville - St Michael High School PROJECT LOCATION The new high school is assumed to be located across from J01nt Powers, just beyond the intersection of County Roads 19 and 35 The on-site sanitary sewer 1nterceptor would be located approximately halfway between Main Avenue and County Road 19, and would extend in a north - south direct10n PROJECT DESCRIPTION This proposed project would consist of providing water and sewer services to the new high school Because an exact location of the building was not provided, an assumed 10cat10n across from -3- . J01nt Powers on County Road 35 was used Three options are be1ng presented in this study for extending the sanitary sewer to the s1te - WATER SERVICE The Joint Powers Water Board previously placed a 16 1nch waterma1n along County Roads 35 and 19. On County Road 35 the watermain is on the opposite s1de of the highway as the proposed high school On County Road 19 it is on the same side of the highway The assumed location of the high school would require placing the service across County Road 35 The service would be an 8-inch ductile iron pipe and would be jacked and bored under the highway and placed in an 18-inch steel casing The service would be extended to the property line and would be approximately 60 feet long If the school building were placed closer to County Road 19, the costs would be less because a highway crossing would not be necessary - OPTION 1. SANITARY SEWER . Th1s option would consist of placing about 350 feet of 8-inch PVC gravity sewer along County Road 35 A lift station would be placed at the east end of the grav1ty sewer A 4-inch PVC forcemain would extend from the lift stat10n to the existing manhole in the intersection of County Road 35 and Main Avenue The forcemain would be approximately 1,540 feet long - OPTION 2. SANITARY SEWER This option would consist of placing approximately 330 feet of a-inch PVC grav1ty sewer along County Road 35 The grav1ty sewer would discharge into a proposed 10-inch PVC sanitary sewer interceptor at the eastern end The interceptor would extend across County Road 35 and northward about 2,115 feet The interceptor would be jacked and bored across County Road 35 and placed in a 20-1nch steel casing A lift station would be placed at the northern end of the interceptor A 4-1nch PVC forcema1n would be placed to extend from the lift stat10n towards the east to an eX1sting manhole at the intersection of Lambert Street and 54th Street The forcemain would be approximately 400 feet long . - OPTION 3. SANITARY SEWER This option would be the same as option 2 up to where the -4- . proposed lift station would be located The interceptor would continue northward approximately an additional 2.745 feet instead of placing the lift station At this point. the 10-inch interceptor would end and a 12-inch PVC interceptor would beg1n and extend northward about 670 feet where 1t would connect into an existing 12-inch interceptor just south of the Sunrise Commercial Park COST ESTIMATE The estimated costs of the above-descr1bed 1mprovements are as follows Please note that the estimate does not include administrat1ve. legal or bonding costs - 8-inch Water Service Construct1on Engineering (13%) Contingencies (5%) $6.400 00 830 00 320 00 Total $7,550 00 . - Sanitary Sewer Ootion 1 Construction Engineer1ng (13%) Contingenc1es (5%) $57.000 00 7.410 00 2.850 00 Total $67,260 00 Ootion 2 Construction Engineering (13%) Contingencies (5%) $108,900 00 14.160 00 5,440 00 Total $128,500.00 Ootion 3 Construction Engineering (13%) Contingencies (5%) $175.250 00 22.790 00 8.760 00 Total $206,800 00 . -5- . . . The report notes that the improvements are feasible and will result in a benefit to the adjacent propert1es. After some discussion about the three options, Jim Krystosek made a motion and Don Cornelius seconded it to accept the Feasibil1ty Report for Prov1ding Water and Sanitary Sewer Service to the Albertville-St Michael High School All were in favor and the mot1on carried The minutes should note that no action was taken regarding which option the C1ty would like undertake for the purpose of 1nstalling the sanitary sewer line It was pointed out that the Council would 11ke to discuss the options in more detail during an upcoming work meet1ng The Council next heard from the Maintenance Department The snow plow for the pickup was discussed Ken commented that he bel1eved that it would be to the City's advantage to purchase a plow with a cooling pump mounted under the hood Several quotes were presented to the Council Crysteel $2.195 00 installed Fisher brand plow which is angled and features lights on the plow and controls under the hood Truck Utilities & Mfg . Inc $3.891 00 installed Boyum Equipment $2.961 00 installed Western (Tri plow) $2.729 00 installed Boss (Tri plow) $2.679 00 installed Saxon No price yet Used Plow $1.357 00 installed There was some discussion concerning the features of the different plows before a motion was made to accept any of the bids Hearing no other questions or comments. Don Cornelius made a motion to accept the quote for the F1sher plow from Crysteel at a price of $2.195 00 1nstalled Jim Krystosek seconded the motion All were in favor and the motion carried Bob Miller updated the Counc11 on the legal issues The follow-up on the yard and street maintenance issue is st111 being worked on There are some adverse problems to be ironed out. This 1tem will be ready for the next meeting -6- . . . Bob informed the Council that he had received the information from the County Attorneyrs office regarding the turn back for the Park and Ride lot What the City received is a quit claim deed with the right to avert Some restr1ctions apply such as fencing and maintenance rights Bob suggested that Thore take a look at the situation The C1ty needs to come up with a fence plan, then the information can be shipped back to the County for their approval If the property is not used, then it revertes back to the County Bob adv1sed the Counc11 to not accept the qU1t cla1m deed for the Park and Ride lot at th1s time Some further discussion 1S needed before approval can be given The Counc11 was informed that the C1ty had rece1ved a fax copy of the payment bond on the Pheasant Ridge project A payment bond is not like a performance bond but 1t is some guarantee that the work w111 be done The total cost is in excess of $800,000 00. the bond 1S for $791,172 00 The C1ty would rather of had a letter of credit A letter of credit is expensive but, in essence, 1t is much eaS1er Steve Klitzka, Park Board Chairman, was present to update the Council on the parks Steve gave the Council a copy showing the work scheduled for Phase I of the Four Seasons Park and show1ng how the work is to be scheduled for the next four years The Council was informed by Steve that Midwest Landscap1ng has donated about 38 trees to the City for the Four Seasons Park Steve noted that Ken and Ray deserve a lot of credit for obtaining this donation The Park Board is sending a thank you letter to Midwest Landscaping and Steve is getting the information together for the Crow River News A thank you letter from the City should also be sent to Midwest Landscaping No set positions have been designated for the trees There will be a tree planting party at 6 30 p m on Wednesday, September 6th Everybody is to come and help plant trees Steve went on to say that the Park Board rece1ved a $5,000 donation from the Jaycees and a $456 donation from the Albertv11le Charity Fund Lutheran Brotherhood will also be donating some money Steve noted that some changes have been made in the Park layout Water and sewer will be finished on Wednesday, September 6th -7- . . . The Park Board received a quote from Dennis Fehn of $4,640 to complete the excavating work in the park Some cuts w111 be made and the walkways will be graded, shaped, filled and packed with Class 5 The walkways by the tennis courts will not be finished right now A list is almost be available for the equipment ordered now increase in costs together for the playground equ1pment and will next meeting Steve would like to get the at 1988 prices because 1990 shows quite an Steve informed the Council that he has prepared a letter ask1ng the businesses to donate towards the purchase of park benches and picnic tables Maureen will review the letter and adJust anyth1ng that she feels needs changing and will then return the letter to Steve for his approval At this point, a motion was made by Donatus Vetsch and seconded by Bob Braun to approve Dennis Fehn's b1d of $4,640 to fin1sh the excavation work for the Four Seasons Park All were in favor and the motion carr1ed One other thing was brought to the Council's attent10n by Steve Something needs to be done about the alcohol use at the City Park It 1S getting worse each time the park 1S used for such things as softball tournaments. Things are being destroyed - park surroundings, corn fields, church lot, etc Steve suggested that perhaps we need to post signs banning any carry in alcohol whether it be cans or bottles Having perm1ts issued may be something we could consider and vacating the park by a set hour is another consideration No action was taken on this matter The income received and the bills to be paid were reviewed by the Council There were some minor quest10ns and after having received adequate answers Don Cornelius made a mot1on to approve the 1ncome received and the bills to be paid Bob Braun seconded the motion All were 1n favor and checks 9816 through 9853 were paid The Albertville Area Jaycees are requesting a lim1ted 3 2 beer 11cense for the Albertville Jaycees Auto Show to be held on the Albertville Greens and in City Park on September 17, 1989 A motion was made by Donatus Vetsch and seconded by Jim Krystosek to approve the limited 3 2 beer license for the Jaycees Auto Show All were in favor and the motion carried -8- . . . Bob Savitski Cornelius carried Braun made a motion to set a Publ1c Hear1ng on the 1988-7 Improvement Project for October 2, 1989 at 7 00 p m Don seconded the motion. All were in favor and the mot1on Maureen brought establish a committee It was decided to designate 1ndividuals to the Counc11"s attent10n that we need to on contract garbage hauling and recycling plan wait until the budget meetings 1n October to for this committee The issue of an additional phone 11ne for the office was tabled at Maureen"s request No information has been gathered as of yet Maureen 1nformed the Council that she is looking at poss1bly having a new logo for the City"s letterhead Mr Ted Ganzel, who d1d the designing of the City sign can put together the art work for the letterhead for $50 00 It would then be camera ready for print1ng A buff colored paper with brown ink is being considered It was pointed out that the new letterhead would be nice to use for the upcoming City newsletter One of the Council members commented that he is not at all impressed with the City sign and have we cons1dered how it would look on letterhead He suggested that 1t is something we should think about Another member asked whether or not we could put the designing of a new letterhead into a contest form No action was taken on this issue Adoption ORDINANCE NO OF ALBERTVILLE was next on the of the Ordinance 1989-14, AN ORDINANCE AMENDING 1988-12, THE LAND USE (ZONING) REGULATIONS OF THE CITY RELATIVE TO ALLOWABLE ATTACHED ACCESSORY GARAGE SPACE agenda The Planning Commission has rev1ewed the ordinance and given their approval A motion was made by Don Cornelius and seconded by Jim Krystosek to adopt Ordinance 1989-14 All were in favor and the motion carried The possibil1ty of adopt1ng an ord1nance regarding door to door sales was discussed Currently, the City does not have an ordinance in effect to cover door to door sales Most cities have licenses or mod1fied peddlers/solic1tors licenses issued by the City -9- . . . Bob Miller w~ll check further into this ~ssue The minutes should note that this issue was brought to Maureen's attention because of the Jehovah Witnesses go~ng door to door in Albertville Nothing can be done to stop the rel~gious organ~zat~ons but an ordinance for other types of solic~tat~on will be looked into The retaining wall behind Dennis Fehn's, which is Barthel Construct~on's responsibility, still has not been erected This needs the City's attention The cond~tion of the railroad crossing at C S A H. #19 and #37 aga1n came up for discussion Bob Miller commented that the ra11road crossing is the County's jurisdiction and that perhaps a letter to the County and to the railroad might do some good This would be a way of putting them on notice that there is a definite problem Or, a letter to MN/DOT requesting that a traffic study be done because there is a hazard is also something to be considered Jim Krystosek asked whether or not the Peterson house on 55th Street was abandoned More than likely the property has gone back to the mortgage company for foreclosure. We need to f1nd out who holds the mortgage from the County recorders office Jim activity said he will try and watch the property for any poss1ble No further action was taken The street light at the end of the blacktop near Radiation Products needs to be checked Also, lights are out on Main Avenue and on Lander near the ball park Ken w111 be 1nstructed to check the lights There was no other bus1ness so a motion was made by Donatus Vetsch and seconded by Don Cornelius to adjourn the meeting All were in favor and the meeting adjourned ~~ -10-