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1990-02-20 CC Minutes . <:xxJtCIL MINUTKS FEBRUARY W. 1990 The regular meeting of the Albertville City Council was called. to order by the acting Mayor. fun Cornelius. Mayor Gary Schwenzfeier was absent. Members present included Bob Braun. IbnatuB Vetsch and Jim Krystosek. Others present included Maureen Andrews. Lorie Villareal. Bob Miller. Thore Meyer. Kevin Mealhouse and Ken Lindsay. The agenda for the evening's meeting was reviewed by the Ca.m.cil. Bob Braun made a motion and Jim Krystosek sea:mded it to approve the agenda. All were in favor and the motion carried.. The minutes of the February 5th meeting were reviewed by the Ca.m.cil. Before they were approved. corrections were made by Ken Lindsay. . On page 2. ~ 4. the minutes should read 7.5 horsepower and not 7.5 hours. On page 3. ~ 1. the last sentence should read: The copper sulfate reduoes the algae so that it dies and drops down, therefore allowing the alum to do its job. Also. on jlKXDe :received. and bills to be paid. check number 10244 shalld be for $30(J and not $340. Hearing no other corrections or additions. Jim Krystosek made a motion to accept the minutes of February 5th with corrections. IbnatuB Vetsch sea:mded the motion. All were in favor and the motion carried.. The minutes of the February 12th special meeting were reviewed by the Ca.m.cil. IbnatuB Vetsch made a motion too approve the minutes of the February 12th special meeting. Bob Braun ~ the motion. All were in favor and the motion carried.. There was no qpdate under Cammrlty Forum. The Council next heard fran the Maintenance Department. Ken explained to the Ca.m.cil that he and Ray had made a court appearance on the criminal destruction of property (driving on the dikes) incident that occurred last fall at the Wastewater Treatment Facility. . . . . The party charged was found not guilty. This was an mrfortunate situation and the case was lost because criminal damage to property is hard to prove. It should be noted that this is the first time that this issue has gone to court . It was noted by Bob Miller that the ordinance he is drafting will not allow any vehicle on City property without City approval and without it being official City b.1siness. If a person is caught violating this ordinance. it is a mi Rrlemeanor. Damage to property is no longer an issue when this ordinance goes into effect. He also said that Ken could make a citizen's arrest if he wanted to. Ken coomented that driving on the dikes occurred again this past weekend between Saturday noon and Sunday noon. With the ordinance into effect. we will have BaDe leverage to see that justice is done when incidents like this occur. Signs will also be posted at the Wastewater Treatment Facility. Maureen. Bob and Ken will determine just what signs should be posted. Ken informed the Council that they worked. on the rinks four days last week to get 2 inches of ice brl.lt up. Today. he fell through the ice with the sweeper. What would the Ca.m.cil like to do with the rink? After some minor discussion. it was the general consensus of the Ca.m.cil to close the rink for the time being. It is not likely to reopen for the season unless the weather gets cold. A sign will be posted stating "Skate at your own risk. Ice not being maintained due to weather conditions." The maintenance overtime. which was included in the packet for the Ca.m.cil ' s review. was discussed. Maureen pointed out that on Ken's overtime . it is 7.5 hours to be paid because he took 2.5 hours off in vacation time and not caQP time. A member of the Council asked. why so IWCb. time is being spent cleaning the rinks? It ends up being done on overtime and it was thought that the overtime was going to be kept down. There are no funds in the bJdget for cleaning the rink on overtime. However . it may be sanething tha.t we need to bJdget for next year. IbnatuB wanted to know why Jim was not doing the rinks on the weekend? He thought that was the reason he was hired - otherwise. let him go. Ken replied. that Jim is 17 years old and needs supervision. He is only working 17.5 hours a week because his time was cut back. Besides. he is on a program that reimbJ.rses the City. Ken went on to explain that family skating is scheduled. fran l:W to 4:m on Saturday and Sunday afternoons and he feels that this time is i.JQportant to people that want that family time. The taxpayers of this City are paying for -2- . . . the rink and he feels it would be unfair not to have the rinks available to them. A COlIlDel1t was made that the rinks were closed far more than they were open this year. Unfortunately. this was due to weather conditions. Bob Braun raised a question as to the amomlt of overtime being spent on plowing and sanding the streets on the weekend. He stated that he was really di..sappointed in the overtime and that some discretion needs to be used. in keeping the overtime down. Ken answered that he can not ignore the situation if a call canes in fran a resident. He has to check the roads. There was considerable drifting on Sabrrday and Sunday and he felt it was necessary to keep the roads open. IbnatuB and Bob OOIIIIlented that they thought it was not necessary to plow on Sabrrday and Sunday. The roads seemed passable enough. fun OOIIIIlented that it maybe was not necessary. rot we can not ignore the calls either. Ken asked the members of the Ca.m.cil which one of them wanted to take the responsibility to do the callout? The Ca.m.cil should set a presidenoe and should back the Maintenance J)epartment. There was no reaction fran the Council bIt they were in agreement that the overtime should try and be held down to a mininml unless there is an abBolute emergency. The minutes should note for the record that Ken stated he does use discretion in making his decisions. An Engineering qpdate was heard next. Thore informed the Council that Braun Engineering was coming out on Wednesday morning to do soil borings on the proposed maintenance b1ilding site. Approximately 10 to 15 borings will be done covering mostly the area where a b1ilding could go. We are not looking for any great depth rot we do want to know where the fill will go and where the concrete is. We will PJBh out the concrete if we have to. Ken said that he knew of some fill available for the asking. plus the cost of hauling. The fill is located near the new middle school in Monticello and would be worth checking into. Thore qpdated the Ca.m.cil on the upcoming SUD'II'lI9r projects. The storm water drainage ditch. and pond is the biggest issue for SUD'II'lI9r. Thore <XmDellted that he would like to work with the landowners in PItting together a preliminary drawing showing the layout of streets. if possible. It is something that may be beneficial to develop at this time. -3- . . . We do not want to destroy the land or take away any of the landowners ideas brt work with them to best utilize their land. We are looking out for the landowners this way. too. Thore was asked. what kind of money would be needed up front. Thore answered that we are not looking at a real large cost - probably ~ to $15m depending on the time frame. Bob Miller exmooillted that no formal direction is needed rot to proceed cautiously. Also. Bob advised the City to let the County Board know what is going on fran time to time. IbnatuB Vetsch made a motion directing the engineer to draw up a preliminary street concept plan involving the fun Barthel and Clem Marx property and to send a letter to the County Board letting them know of our intentions. Jim Krystosek seconded. the motion. All were in favor and the motion carried. The issue of 50th Street came up for discussion. Much work is needing to be done on that street - namely. reshaping and regrading. curb and gutter and sewer. It will not be an inexpensive street and it will eventually be a 9 ton road. It really is an "ify" type of thing right now. The issue should be brought before the people that live on that street. Frankfort Township needs to be involved also as they are responsible for part of that street. We really need to do some checking with Frankfort before we proceed with anything. We may be getting a little premature. The Ca.m.cil agreed that this was an issue that could be talked about on Thursday night at the Planning Calmission meeting as two residents of that street are new members of the Planning Calmission. There was no qpdate fran the Legal Department. The in.oaDe :received and the bills to be paid were reviewed by the Council. There was only Ken's correction of check number 10244 fran $340 to $3m. A motion to approve the in.oaDe :received and the bills to be paid was made by IhnatuB Vetsch and seconded by Jim Krystosek. All were in favor and checks number 10234 through. W267 were paid. At this point. Jim caQPlemented Ken on doing a g<XXi job on b1ying the boat and motor for ~. The City of Albertville's Personnel Policy was dealt with next. Maureen told the Ca.m.cil that no changes have been made since the last copy :received. The Ca.m.cil needs to make a decision on the 5 points discussed so that the changes can be implemented and a final copy made. -4- . . . A motion to adopt these 5 point changes and to direct Maureen and Bob to draft a clean copy was made by Bob Braun. IbnatuB Vetsch seconded the motion. All were in favor and the motion carried. ThiB Personnel Policy now excludes Maureen as she is the City Administrator. A separate contract will be drafted for her. Jim Krystosek made a motion to appruve a limited 3.2 beer license for the St. Michael Foundation for a dance on Sa"b.1rday. March 3rd pending application and payment. Bob Braun seconded the motion. All were in favor and the motion carried. . Maureen has talked. to MN/OOl' aOOut lights on the on and off ramps of 1-94 at the intersection to C .A. S. H. 37/19. The City needs to send them a letter :requesting that a traffic camt be done to determine if there is enough traffic to justify the lighting. It was noted that about 24m vehicles per day need to pass through that intersection. Right now there are about 14m vehicles bIt the camt will be averaged out if a :request camt is done. The Ca.m.cil then directed Maureen to send a letter to MN/OOl' :requesting that a camt be done. It was noted that Otsego Township has :received a number of calls on this intersection. too. It might be advantageous for them to send a letter to MN/OOl' :requesting a camt be done. also. The Ca.m.cil was informed that Rod Fraser had determined that the expense of installing an accessory storage b.rl.lding is to great and is :requesting that outside storage be allowed instead. The Ca.m.cil reviewed a report fran Northwest Associated Consultants, Inc. regarding the proposed change to the Fraser Steel Project. The report indicated that the outside storage area would be fenced and fully screened. and landscaped according to a plan approved by the Zoning Administrator and that a l.andscape guarantee is provided. The storage area was to be grass or hard surfaced. The report noted that if the area was a grass surface and it was determined that it was unmaintainable that hard surface would be :required within three (3) JOOllths of formal written notice to the property owner. There were several concerns regarding this matter. The first being the height of the fence and whether or not there was any stipulation regarding the fact that the pallets would not be seen fran above the top of the fence. The second concern. was regarding the surface materials being used for the outside storage area. It was noted that if the area was going to be grass and pallets were going to be stored in it that it would be almost iDu;lossible to maintain it properly. The third issue was regarding whether or not the report should address the five year. with a five year renewal of the outside storage as bad been the case with the a<x)eSSOry storage bd lding. -5- . . . It was the concensus of the Council that the Planner be asked to redirect these issues prior to the approval of the :report and the Developnent Contract. The issue was tabled. tmtil these matters can be addressed. The Council was qpdated on the other documents for Fraser Steel. The Grant Agreement between the State of Minnesota and the City needs to be finalized along with the Loan Agreement between the City and the Developer and finally the Tax Increment Financing Ieveloper's Agreement between the City and the Ieveloper. The Council was informed that a special meeting would need to be held so that the documents could be executed. The Ca.m.cil was informed that LeRoy Berning had made application for the Planning Cnnni RRion to fill the vacancy of fun Berning. Jim Krystosek made a motion and Bob Braun seconded it to approve the appointment of LeRoy Berning to the Planning CnnniRsion. All were in favor and the motion carried. Rental of the Westwind Park. land was discussed. The Ca.m.cil was asked. whether or not they want it in weeds and standing idle or do they want to have it farmed. tmtil the land is ready to be developed into a park? Maureen was informed by John-George. Inc. that they will be getting rid of all the Wildings on the farm site some time in March. All of the steel Wildings will be moved out and the rest will be bIrned. They want to know if they can b1ry the concrete from the b.uning? It was suggested that the Ca.m.cil go out and look. at the situation first and make a decision at the next meeting. It would also be nice if a larger scale map was drawn up showing what the park land will look. like. There was some discussion aOOut the :rental of the land . It was agreed that we should advertise it per acre (there are approximately W acres) to be fair. We should charge a flat rate for the approximate W acres. It was advised that the City get a letter fran John-George. Inc. stating that the City has been given permission to advertise in the local newspaper for the :rental of the park land. Maureen informed the Ca.m.cil that she had :received a IDeIOO from David Licht stating that he has been contracted to do BaDe work for the City of St. Michael and for Frankfort Township. He would like the Ca.m.cil to be aware of this fact. and hopefully. no problems are foreseen with his working in neighboring commrlties. The Ca.m.cil was in agIeeIDe11t that there are no problems with David working in St. Michael and Frankfort Township. -6- . . . Maureen made mention to the Ca.m.cil that she has :received a request by a resident to have Barthel Ind:uBtrial Drive restriped and had discussed the matter with Ken. It was their concensus that this was probably a good idea since people have a tendency of cutting the corners at each of the two curves. Four "Sharp o.uve" signs will be needed in order to post at the two curves on Barthel Industrial Drive. The lighting near Franklin CUtdoor Advertising needs to be looked at also . The Council agreed that Barthel Industrial Drive needs to be restriped. They directed Ken to check on some prices of signs and posts and to contact NSP about the lighting. Jones Intercable information was included in the packet for the Council's review. ThiB is general information that is sent to the diffe:rent cities fran the cable company. There may be a possible sale of Jones Intercable. If this canes about. a resolution will be sent each of the cities involved.. There was an qpdate on the :reDKXieling of City Hall. Maureen revealed the ttrree quotes that were :received for the remodeling: Greg Vetsch Alroy Barthel :fuane Sweep $15 per hour $12 per hour $ 9 per hour per man The Council said that the per hour figure does not mean JIJ.lch depending on how each individual works. We really should have an idea of what the total figure would be on the project. Maureen said that we asked. for quotes only - we did not advertise for bids in the paper at all. The question of how big of crew is each contractor using was not asked. and each contractor did not state this information in the quote that they gave. The Ca.m.cil will now ask for a couple of personal references and a couple of references fran job sites fran each of the contractors. No further action was taken. A quote was :received fran Eagle Windows in the aJOOUIlt of $2.092 for W windows. Electrical changes will have to made so an electrician will also have to be contacted. At this point. IbnatuB Vetsch made a motion to rescind his original motion fran the previoos meeting to IUt $W.~ into the brllding fund from the $14.4m error in the Wdget. Bob Braun seconded the motion. All were in favor and the motion carried.. -7- . . . IbnatuB Vetsch then made a motion to use the $10.~ for the raoodeling of City Hall. Jim Krystosek seconded the motion. All were in favor and the motion carried. Ken made a carment that the Jaycees are willing to donate an irrigation system for both the City Park and the Four Seasons Park. They would like the City to get sane costs for both parks to have available for their next meeting in March. There was no other bJsiness so a motion to adjourn. the meeting was made by Jim K:rystosek. Bob Braun seconded the motion. All were in favor and the meeting adjourned. ~'C'\ , {Yl Cl~ULQQ f, \.Jnd i\(A,,",.:J -8-