1990-05-07 CC Minutes
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axJNCIL MINUTES
MAY 7, 1990
'lbe regul..ar meeting of the Albertville City Council was called to order
by Mayor Gary Schwenzfeier. Members present included. Bob Braun, Don Cornelius,
Ihnatus Vetsch and Jim Krystosek. Others present included. Maureen. Andrews, Bob
Miller, Thore Meyer and Ken Lindsay.
'lbe agenda for the eveningr s meeting was reviewed by the CounciL A
motion was made by Ihnatus Vetsch and seconded by Jim Krystosek. All were in
favor and the motion carried.
'!be minutes of the April 16th meeting were tabled lIDtil a later date
because of the remodeling.
Ken Lindsay updated the Council on several maintenance items.
'lbe Council was informed that they would be planting the 'I'P.II\l'lining trees
in the Four Seasons Park as well straightening up sane of the trees that are
crooked in the next couple weeks . It was also noted that the seeding for grass
would be started. in the next two weeks if weather permitted.
Ken questioned whether or not Bob Miller bad prepa:red the temporary
construction easements for the installation of the water line into the park
for the underground watering system. Bob noted that he bad forgotten about the
matter, bIt would prepare the documents before the next Council meeting.
'lbe council was informed that the Albertville Jaycee r S had agreed to pay
for the black topping of the basketball court and would make a discussion at
their next meeting regarding the other black topping projects. Other possible
projects would include the parking lot, the walking paths and the tennis
courts .
'lbe Council next reviewed the bids for the playgroond equipnen:t. 'lbey
were informed that bids had been :received from three o::>JQPanies, which
included:
FLANNAGAN SALES, INC.
EARL F. ANDERSON
MINNESal'A PLAYGROUND
$1l,632.m
13,f?J60.m
12,041. 34
These prices did not include any of the discotmts which would apply if
all equipnent was IUrChased from one ~.
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In reviewing the quotes it was noted that the Anderson quote did not
include a price for the large swing set and the Minnesota Playground quote did
not include the price for the basketball equipoent.
The Cotmcil was informed that Minnesota Playgroon.d set an amended bid in
for the equipoent after the initial bids had been reviewed.. It was noted that
this quote was not considered since none of the other bidders had had the same
opportunity to do so. Bob Miller noted that the City could not be found at
fault for not considering the second bid since it arrived after the review
process had taken place.
It was noted that the quotes had included some items that were to be
:rurchased by the Jaycees. These items included the basketball court equipoent
and the bleacher for the City Park.
It was also pointed out that the City would need to include sane money
for concrete that would be needed to install the equipoent to safety
standards .
After some add! tional d:i..scussion a motion was made to accept the quote
fran FLANNAGAN SALES, INC. for the aanmt of $ll,632.m minus the $442.m
deduct, noting that approximately $2,962 would be paid for by the Jaycees for
the installation of the basketball equipoent for the Four Season Park and the
bleachers for the City Park. The motion was made by Bob Braun and seconded by
Jim Krystosek to accept the quote for the play ground equipoent plus concrete.
All were in favor and the motion carried.
It was finally point out that a representative of Flannagan Sales, :me.
would cane out to the City and help layout the park design so that the
equipoent is installed correctly. It was suggested that the Council members
will help with the installation of the equipoent once it arrives.
Ken informed the Council that the 1st discharge has been (X)JIQ?leted and
the transfer of water is under way so that the 2nd discharge can be done. He
expects that the discharge will be done in the next couple weeks.
The Council next reviewed. a letter of resignation from Ray Varner,
Maintenance Worker. In the letter he informed the Council that he though he
had planned on staying with the City for a IIIlCh longer duration that he felt
that the wages paid did not fairly OOIQPel)Bate the responsibility required for
the position. He also noted that that he had enjoyed working with Ken Lindsay
and felt that Ken was extremely well rounded in his position.
The letter went on to say that he felt that the Council should consider
the wages being paid for this position because he did not feel that a person
could support a family on it.
There was sane disCussion regarding whether or not Ray would be eligible
to collect a pro-rated portion of his earned vacation, since he was resigning
before the end of his first year. Before any action was taken on the matter it
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was agreed that Bob Miller should review the Personal Policy for his
interpretation of the matter.
In a related matter it was pointed out that the City would need to
advertise the position for at least W days and a>uld need to p.tblish the
notice in the local paper at least once during the W days. In the mean time
Mike Rutkowski had agreed that he a>uld work as temporary help to assist Ken
in the day-to-day maintenance activities.
A motion was mad to accept Ray Varner's letter of resignation and hire
Mike Rutkowski temporarily until a permanent replace could be hired. The
motion was made by Don Cornelius and seconded by Ihnatus Vetsch. All were in
favor and the motion carried.
At this point Bob informed the Council that his interpretation of the
Personal Policy a>uld indicate that Ray would not be eligible for any of his
earned vacation because he had not been in the position for one year . It was
suggested that Bob give this opinion in writing so that it could be p.tt in
Rayr s file for future reference.
The final maintenance item discussed was regarding crack sealing. The
Council was informed that the crack sealing was almost canp1ete and would be
done in the next few days, weather permitting.
'!be next items on the agenda. regarded engineering.
. Thore informed the Council that they were still working with lhffalo
Bituminous regarding seal coating. No action had been taken by the contractor
to this point, bIt Thore stated that if the issue was not resolved in the next
few weeks that the City would have the option of calling on the performance
bond to canplete the work. No action was taken on this matter at this time.
The next issue di.scussed was the possibility of open cutting C.S.A.H. 19
for the installation of the storm sewer and the sanitary sewer lines which
will be located across the road bed. Thore informed the Council that he had
been in contact with the Wright Camty Highway llepartment and was again
informed that they a>uld not a permit to open cut the road.
There was sane di.scuBsion regarding whether or not the City should
present the issue in front of the Cotmty Board. since they are not willing to
let the City discharge the storm water runoff fran the Westwind. Sul:xlivision
into Cotmty Ditch. No.9. It was pointed out that if the Board. did over rule
the Cotmty Highwayr s decision that there would always be the treat that if
there was any sags in the road due to settling that the Cotmty would "'b.1m.
around and try to assess the City for its repair.
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In addition, it was also pointed out that the cost difference between
jacking the two lines under the road would not be alot different than if the
open cut installation was to occur. Thore stated that the cost savings for
the open cut installation could potentially cost the City more than the jack
and bore process if the road was to ever settle.
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After some additional discussion, it was agreed that the City would not
make the request to the County Board.
Thore next briefly reviewed with. the Council a general overview of
platting potential for Central Albertville. He noted that this overview was
just a concept to be used. to dete:nnine and justify the need for a central
storm water drainage plan. as well as to give the Council some general idea of
how the sanitary sewer line will be located through the central area of the
City.
The Council was informed that within the next few weeks the City staff
would be meeting with. the affected property owners to show them what type of
potential for developnen.t their land bas and to then discuss the proposed
storm sewer system in IOOre detail.
At this time no action was taken on the ma.tter.
The Council next reviewed the legal issues.
Bob first pointed out to the Council that he was still working on the
problem with the charges that Loren Kohnen was charging on the b1ilding
permits. He noted that there had been 1m plus permits that the City had
questions on, noting that sane of the problems related to the fact that some
inspections had not been documented, that SaDe of fees charged were for the
wrong amount and that the City had been charged full fees for b.tildings that
had never been constructed. Bob noted that he had met with. Loren to discuss
these ma.tters and that no final solution had been drawn.
Bob :requested sane additional time to talk to the State lbilding
Inspector regarding these problems and would then would like to break down the
permits into different categories for the Council to take action on. Bob noted
that Loren expected to get paid in full for all the fees that had been
subnitted for rei.mb1rsement.
The next issue discussed was the adoption of two ordinances and a
resolution regarding housing maintenance regulations, rental housing standards
and and policies for the Pr<x:essing of deIooli tion orders for substandard
housing .
The Council was asked to review each of the following ordinances and
resolution before the next meeting so that they could be adopted. The
information provided to them included:
Ordinance 1990-3; AN ORDI~ ESTABLISHItG HOUSI~ MAINTENANCE
RlGJLATIONS AND PROVIDltG A PENALTY FOR VIOLATION
THEREOF
Ord.inanoe 1990-4; AN ORDINANCE ESTABLISHItG RENTAL HOUSI~ IJolELLltG
LICENSES AND RlGJLATIONS AND PROVIDI~ A PENALTY
FOR VIOLATION THEREOF
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Resolution No. 1990-2; RmLUTION ESTABLISHIlE A RLICY RELATItG TO THE
PROCESSIlE OF DEHJI'ION ORDERS FOR VIOLATION
'l'HEREDF
Bob noted that he had checked with. the City of Brooklyn Park and had
modeled these ordi.nan.ces and resolutions after their standards, noting that
substantial resea.rch had been done at the time these ordi.nan.ces were adopted
and have from time to time been reviewed..
'!bere was sane discussion regarding what the City would charge for the
rental housing inspection fees. Bob noted that Brooklyn Park charges an annual
fee of $25.m each for all single and duplexes, $5f?J.m plus $5.m for each
additional mrlt for tri-plexes and larger. It was pointed out to Bob that an
inspection is done every year on all rental mrlts larger than two, rot that
because of the number of mrlts in the City that they inspect the single and
duplexes on a ClOIQPlaint basis only.
Bob asked that the Council review the ordinances and resolution before
the next meeting so that if it was the Council r s wishes that they could be
adopted at that time. It was also noted the Kevin Mea.lhouse be given a copy of
the information for review since he would be enforcing the ordi.nan.ces.
The last issue that Bob updated the Council on was a potential problem
regarding the deed for the property PJ.Z'Chased for the meat market and the new
maintenance brl.lding. The deed for these properties had not been recorded at
this time because there was not evidence that a deed had ever been provided.
for for the construction of Barthel Industrial Park. Bob stated that he was
working with Bob Roblin of Meyer-Roblin to resolve the issue and thought that
the matter would be cleared UP by the next meeting.
The Council next approved the incxDe and bills. After some limited
discussion a JOOtion was made by Donatus Vetsch. and seconded by Bob Brann to
pay the bills. All were in favor and checks 10423 through. 10470 were approved.
The Council next reviewed the letter of resignation from Lorie Villareal.
They were informed. that an ad had been place in the local paper with a closing
date of May 11th. To date there had been between 25 and 3f?J resumes sul:mitted
to the City.
There was some discussion on how the City wanted to deal with the
appointment of the new secretary as well as the new maintenance eIJUlloyee. It
was suggested that a conmittee be established for each of these hirings with.
the Council splitting the interview duties. No formal action was taken on the
matter.
The Council was informed. that the St. Albert r 6 Gambling License Renewal
Application was before them for review or COI!IDellt. Hearing no COI!IDellts a
JOOtion was made to approve :reccmnendation of the renewal of the application.
The JOOtion was made by fun Cornelius and seoonded by Jim Krystosek.. All were
in favor and the JOOtion carried.
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The 1990 Sunmer 3.2 Beer License for the Albertville Jaycees was brought
before the Council for review. The Council informed that in the past the
Jaycees were charged $1m.m for the three months of week night beer selling
and the standard charge for the one tournament that they have during the
Friendly City Days weekend. With this in mind a JOOtion was made to approve the
swrmer beer license for the Albertville Jaycees in the aJOOmlt of $l5f?J.m. The
JOOtion was made by nm. Cornelius and seconded by funatus Vetsch. All were in
favor and the license was approved pending payment of the license.
There was sane discussion regarding the water problem that is occurring
because of the plugged or broken drain tile in Frankfort Township. Maureen
made a call to the Frankfort Town meeting that was occurring at the same time
as the Cityrs meeting to see if a meeting could be set up for later in the
week. Maureen informed the Council that Sherry Beming would be getting back
to her once the Township had determined a time. No action was taken on this
matter.
Maureen was :requested to get two bids for the installation of C'..entral Air
for the City Hall. Quotes are to be brought back to the Council for review
once they have been received.
Jim KrystoBek informed the Council that he had attended the May meeting
of the Albertville Lion r s Club and that he had not been happy with the :results
of the meeting. He noted that sane of the members present had been rude and
overall the meeting had been a very unpleasant experience.
It was noted that sane of the members of the Lions had complained that
they were not allowed keys to the City Park for the Annual Easter Egg Hlmt the
Sa:turday before Easter. The Council was informed that no one had :requested the
use of the kitchen area and no arrangements had been made to request keys
prior to Friday afternoon when staff had left for the afternoon.
In addition there was discussion by the Lion~s Board that no JOODey would
be given to the new park until the City formally came back to them regarding
the possibility of purchasing the LAND behind the City Hall for the use of a
"Conmmi.ty Center". It was agreed that Jim and Bob would make arrangements to
meet with the service organizations again to inform them that the City would
not be purchasing the land at this time because of fact that no funds were
available at this time.
It was pointed out that maybe the service organizations be sent a letter
regarding the policies set forth for the rental of the parlm in the City so
that there would not be any confusion regarding future park rentals.
It was pointed out at this time that the City would no longer make the
keys available to the back roan of the park shelter because of the fact that
the controls to the underground sprinkling system is now located in there. The
Council agreed with this change in policy.
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Glerm Holman the Scout Master for the Albertville Scouts was present to
discuss the handing out of the recycling containers.
It was pointed out that the containers were in and were being stored in
Maureen's garage and that the list for distrib.ttion was being prepared. It was
agreed that the Scouts (both Boys and Girls) would drop them at each of the
residents and would just mark whether or not the people were bane. This way
the work could be done in a unch faster operation.
As soon as the list for distril:ution was canpleted, Maureen agreed to
contact Jim or Glerm so that they could cxx>rdinate the handing out of the
containers .
Hearing no other bminess a JOOtion was made to adjourn the meeting. The
JOOtion was made by Jim Krystoaek and seconded by IhnatuB Vetsch.. All were in
favor and the JOOtion carried.
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