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1990-08-20 CC Minutes . . . COUNCIL MINUTES AUGUST 20, 1990 The regular meeting of the Albertville City Council was called to order by Mayor Gary Schwenzfeier. Members present included Jim Krystosek, Donatus Vetsch, and Bob Braun. Members absent were Don Cornelius. Others present were Maureen Andrews, Thore Meyer, Ken Lindsay, Bob Miller, and Jackie Peterson. The agenda for the evening's meeting were reviewed by the Council. Maureen informed the Council that there were two additional items to be added to the agenda. They were the Beer License approval for the Lion's Pork Chop Dinner, and the Letter to all residents regarding improper connection of sump pumps to the sanitary sewer system. A motion was made by Donatus Vetsch, and seconded by Jim Krystosek to approve the agenda with the additions. All were in favor and the motion carried. The minutes of the April 16th Council meeting were reviewed by the Council. Ken noted to the Council that the second page, paragraph six should read, Rogers instead of Rochester. With no further comments a motion was made by Bob Braun and seconded by Donatus Vetsch, to approve the April 16th, minutes with changes. All were in favor and the motion carried. The minutes of the April 17th Council meeting were reviewed by the Council. Hearing no comment a motion was made by Jim Krystosek and seconded by Bob Braun to approve the minutes. All were in favor and the motion carried. The minutes of the August 6th meeting were reviewed. Hearing no comment a motion was made by Donatus Vetsch and seconded by Jim Krystosek to approve the minutes. All were in favor and the motion carried. The first issue presented was by the residents of 50th street. Trudy Dahlheimer and Rick Bishop explained to the Council that the residents of 50th Street feel that the speed of the traffic should be slowed down to 30 mph. They informed the Council that they had had a traffic count done on County State Aid Highway 35 at its intersection . . . with C.S.A.H. 19, and the average speed was 48 mph. They feel that the high speed poses a hazard to their young children out at play. They also pointed out that soon there will be the new school along the road and therefore will be much more traffic. Maureen said that we could request the Minnesota Department of Transportation do a traffic study to determine whether or not the speed limit should be reduced. If the study would indicate a reduction is justified then MN/DOT would contact us so that new speed limit signs could be installed. Another problem the residents expressed was the dust problem and the poor condition of the road. They asked the Council if the City would 'do some street improvements, or put down gravel or some black magic. Thore explained what would be involved if the City were to do any major improvements. The road has a 9 ton designation, which means semis and trucks are allowed to use it. To accommodate the trucks, it would need to be leveled off to eliminate the hills and valleys. Then it would need to have water and sewer put in. It would require shoulders which would take and additional 4 feet of land on each side of the road. He reminded the residents that the cost of the improvements will assessed back to them, and it was questioned whether or not the residents were prepared to accept these costs to improve the road. He then explained that the black magic that has been put down is greatly responsible for the washboard effect. It was also noted that the Pollution Control Agency no longer allows the use of this oil by-product, pointing out that even if the material was still available that it probably would not wise to put any more on. He also said that if the existing black magic is left on the road it would repel any gravel that is put down. He said in order for the gravel to stay on the road, the top layers of the road would have to be graded down to remove the old black magic. There was that with any safety reasons. some discussion about putting a matt down. Thore said pavement there should also be a shoulder put in for There was comments that with pavement or any improvement to the road, there will also be an increase in traffic speed. The residents felt that they were willing to risk that possibility, in order to hold down the dust. As another option, the possibility of putting down a dust control material on the gravel road was discussed. Dennis Fehn, a resident from 50th Street was asked if he had worked with any of the dust control materials before? He said that the road would have to have all of the black magic removed from from the road and new gravel PAGE 2 . . . installed and then to spray the Chloride on to keep the dust down. The cost of doing this on the road would cost about $1,200.00 per time. The treatment should be done twice a year. At that time the residents asked that a new radar check be done by the Sheriff's Department, on a nice day. Maureen said that she would contact MN/DOT and the Sheriff's Department to have them schedule the traffic studies, on Tuesday. After some discussion it was decided that Ken and Thore would take a look at the road and see what condition it is in, and what the correction possibilities are. The Council asked the residents who they would like to have as their contact spokesperson. It was decided that Rick Bishop and Trudy Dahlheimer would be the contact people. The residents asked how soon something will be done. Maureen assured them that there would be an update on the matter at the next Council meeting. With no further comments heard, the issue was tabled until the next meeting. The next item on the Agenda was Engineering. The first topic was the update on the drainage problem in Frankfort Township and the Joint Feasibility Report for the correction of the problem. Thore informed the Council that he had met with the Frankfort Engineer, Pete Raatikaa, to work on the study. Between the two of them they came up three approaches for long term drainage. 1.) Put a line in the existing ditch. 2.) Put a tile line in along I-94 going east through the hills. 3.) Situate the line to go south from Franklin's Outdoor Advertising and hook into the 48" storm sewer, located in the Industrial Park. Thore then said drainage. He was Albertville's land. on the south side of that they were working on the costs for each questioned on how much land was actually He said that he believed that there was 68 acres the road and 12 acres on the north side. He said the area east 400 - 500 feet long, and He said that the water up freely from the old of MacKensie had been dug up opening a approximately 2 - 3 feet above the old is flowing very nicely, and that it is tile, and that the water is going down ditch tile. boiling quickly. Thore told the Council that Alfred Zachman was worried about the liability responsibility of Frankfort township, should a child fall in to the ditch and get hurt. Alfred told Thore that he wants to fill in ditch as soon as possible, preferably within the week. PAGE 3 . . . There should do response take any was discussion regarding how much more action Albertville since Frankfort Township has not yet sent Albertville their to our request of a letter of intent. It was decided to not further action at this time. The Council then Barthel's Park's Edge advertisement of bids. discussed Subdivision the Plans and Specifications for and the resolution ordering the Thore explained the changes. He said that the subdivision's water main would be cut into water main on Barthel Industrial Drive and would be sized for fire protection. A motion was made by Jim Krystosek and seconded by Donatus Vetsch to accept the Plans and Specifications for Barthel's Parks Edge and to authorize the ordering of advertising that it is open for bids. All were in favor and the motion carried. The Council decided to set the bid opening for September 18, 1990 at 2:00 p.m.. A special meeting was scheduled for that evening to award the contract only after the Developer has agreed to sign. The next item on the agenda was hearing from the Maintenance Department. Ken Lindsay informed the Council that the new pond pump had arrived. He said that the pump had a larger engine and gas tank. He said that it was out in the shop if anyone would like to look at it. Ken brought to the been dumping their grass ponds. He suggested that find some other way to help their leaves and clippings. Council's attention, that some people have clipping and leaves in the ditches at the the Council reconsider a compost site, or aid the City's residents in disposing of The Council felt that a compost site would be to difficult and costly to maintain. It was suggested that the City hold a community sponsored burning day in the Spring and the Fall of the year. Ken then showed Roto-Rooter regarding sanitary sewer lines. cleaning some of the sand in the lines. the Council a map and reviewed a letter from their findings when they cleaned out the He pointed out that they had a difficult time lines. The had found a lot of tar, chunks, and He explained that they had a particularly difficult time cleaning the lines of 55th Circle. There was a 100 to 200 foot section of the line where they had pulled 1-2 yards of sand out from the line. The only explanation there could be is that the residents of the street are still using sump pumps to pump out water into the sanitary sewer system. He then asked when the letters to the residents were going to be put out regarding this matter. PAGE 4 . . . Maureen informed the Council that Jackie was in the process of putting out the 2nd quarter sewer billing, and that she could send out the notices with the bills. The Council briefly discussed what the letter should contain. They decided that the residents would have 30 days notice to install a PVC pipe to pump the water out and away from the house. A picture of how the pipe should be installed would also be included. After the 30 days the City will be randomly inspecting various homes to assure that the sump pumps have been installed properly. If at that time sump pumps are found still using the sanitary sewer system, that resident will be fined. The next item on the agenda was the Maintenance Department. Ken Lindsay informed the Council that the ditch in the Industrial Park needs to be cleaned out. He showed the Council pictures of the water that is backed up and filling the manholes. He said that the pumps are running 24 hours a day trying to keep up with the water. He said that it would cost $1,000.00 to have it cleaned. No action was taken on this matter at this time. Ken then informed the Council that all the playground equipment was installed in the new Four Seasons Park. He said the Jaycees were working hard to get the Double Tennis Court completed, weather permitting within the next 20 days. The total cost of the courts will be $18,000.00 dollars. He then said that the Lions are in the process of installing the shelter and that the shelter is 1/4 to 1/3 near completion. He said all the trees have been planted. Ken also pointed out to the Council that he has been trying to keep dirt pushed up to the blacktop, but with all the rains, the dirt keeps washing away. Ken said that the next major project to the park would be putting in sod. He feels that the park is 80% - 90% near completion. He reminded the Council that this was a 5 year project. He suggested that the Council send a thank you letter to the Lions and the Jaycees for all their hard work and efforts to get the park completed. Having no further comment on the park, Ken then asked the Council what they had decided was Mike Rutkowski's official starting date. After some discussion by the Council, Donatus Vetsch made a motion and Jim Krystosek seconded the motion that, Mike's official starting date was May 1st, 1990. All were in favor and the motion carried. Ken then asked the Council if they would want to buy the cement mixer that the City has been using for the Four Seasons Park. He pointed out that to rent a mixer would cost $25.00 per day. The cement mixer they have been using is for sale for $75.00 dollars. Jim Krystosek made a motion and Bob Braun seconded the motion, to purchase the Cement mixer for $75.00 dollars. All were in favor and the motion carried. PAGE 5 . . . Ken then informed the Council that this was the last week of Jim Becher's Summer Youth Employment Program. He asked the Council to keep Jim on as part time help until the Lakes and Prairie Program resumes in the fall. Maureen informed the Council that the agreement Jim has with the City stipulates that if he does not go to school, he will not have a job. Maureen said that she had talked to Mike Lingren, Jim's worker from the Lakes and Prairie program. They agreed to keep in touch each week to confirm with e~ch other that Jim is coming to work, and that he is attending school. Bob Braun made a motion and Donatus seconded the motion to keep Jim on as part time help until the Lakes and Prairies program resumes in the fall. All were in favor and the motion carried. Hearing no further comment from the Maintenance Department the Council then discussed the Legal Business. Bob Miller the C~ty Attorney told the Council that he had met with Loren Kohnen. He said that Loren agreed to the settlement and accepted the check. He daid that Loren is bringing the files and that they are meeting again. Bob then bought up the issue of the drainage and how to process the easements of new retention pond Bob said that he needed to get the names of all the owners of the various properties. He then said that these people will need to sign a quit claim. There was some discussion of how the City could give the owners some kind of incentive to do this. The idea of giving a tax break was brought up, and the possibility of giving gift letters was mentioned. The Council then discussed the issue of the building that G and K Milling had brought in and located by the railroad tracks. Th issue was, do we let the building stay or do we want to press the issue as a injunction and issue a citation. After some discussion the Council decided to have David Licht look at the building. The Council then discussed the updated specifications on the new maintenance building. The original plans had included 4 bays and a larger size. Thore explained to the Council that the new plans show 3 bays at 20 feet deep. He showed the Council that there was room enough for the 2nd door to be a 14 foot door if they wished. He quoted the price at $20.00 per foot. There was other discussion as to what kind of heating the building should have, and the door to the mezzanine. Ken offered to build the cabinets themselves in order to save money, and not cut out more space to the building. PAGE 6 . . . After much discussion on the different specifications, the Council decided to have Thore revise the plans. The Council then discussed assessments for Psyk's 4th Addition. Maureen said that there were 27 lots. There is three ways this can be done. 1.) Assess everyone 2.) Assess 1/2 a lot for the corner lots 3.) Do not assess where people have an existing street in front After some discussion it was decided that the lots will be assessed by how many sides each particular lot has. It was decided that the assessments would be as follows: Carron - Full assessment Roden - 1/2 assessment Lidberg - 1/2 assessment Doug Psyk - 1/2 assessment Altman - Full assessment Harrington - 1/2 assessment Doug Psyk - 4 lots at 1.5 assessment each Zachman - 1.5 assessment Bauer - 1.5 assessment All remaining lots - Full assessment The Council reviewed the Income and Bills to be paid. Ken said that the bill for Sunshine landscaping needed to be held until he could check the work they did. A motion was made by Bob Braun and seconded by Jim Krystosek to pay the bills. All were in favor and checks 10754 through 10791 were paid. The Council briefly discussed the appointment of Election Judges. Maureen told the Council that she had received a letter from the County regarding a meeting on the 24th that she will attend regarding the training of new election judges. The Council then discussed the Sheriff's Contract proposed increase of $3.00 per hour for police protection. Maureen informed the Council that there was to be a meeting on the 21st for all of the community representatives to attend and that she will be attending this meeting. She said she would update the Council what the results of the meeting were. The Council then discussed Ron Yanish's conditional use permit request. Maureen explained that after taking a further look into the situation they found out that he could not build in the back. She said that Kevin Mealhouse the bUilding inspector would allow Ron to put a floating slab down next to the existing garage and build on to that, and put a false front on to make it look as though the new shed is actually a third stall. A motion was made by Donatus Vetsch and seconded by Bob Braun to accept the conditional use permit request with these stipulations. All were in favor and the motion carried. PAGE 7 . . . The raised. figures schedule question of when the Budget meeting was to be held was Maureen said she would call the Council members when all the were in from the different departments, and then would the meeting at that time. The Council then approved the application for a Beer Permit from the Lions. The Lions were to have a Pork Chop dinner on August 25th. A motion was Braun seconded the made by Jim Krystosek to adjourn the meeting. Bob motion. All were in favor and the motion carried. PAGE 8