1990-09-17 CC Minutes
.
.
.
COUNCIL MINUTES
SEPTEMBER 17, 1990
The regular meeting of the Albertville City Council was called to order
by Acting Mayor Donatus Vetsch. Members present included Bob Braun, and Jim
Krystosek with Mayor Gary Schwenzfeier and Don Cornelius absent. Others
present were Thore Meyer, Maureen Andrews, Ken Lindsay, and Jackie Peterson.
The agenda for the evening's meeting was reviewed by the Council. A
motion was made by Bob Braun and seconded by Bob Braun to approve the
evening's agenda. All were in favor and the motion carried.
The minutes of the September 4th Council Meeting were reviewed by the
Council. Jim Krystosek made a motion to approve the minutes. Bob Braun
seconded the motion. All were in favor and the motion carried.
The first item on the agenda was hearing from the Maintenance Department.
Ken Lindsay gave an update on the Four Season's Park. Ken informed the Council
that the tennis court have been completed and are being used.
There was continued discussion regarding the problem regarding the
washing of sand from the playground area into the grass area. Ken explained
that because of the situation something would need to be done soon to correct
the problem.
Jim Krystosek said he had gone out with Ken and looked at the situation.
He suggested that we install timbers, one timber to be installed at ground
level and then one on top of the turied one. Ken and Jim both thought that the
timbers should run. the complete length of the backside of the playground
areas. He then suggested that we be sure to peg the timbers down. Then we
would then bring in clay backfill, and fill up t..o top of the outside of the
timbers with clay and to the top of the inside with sand. That way we would
eliminate any hazardous drop offs. He thought that maybe we could present this
to the Lions or the Jaycees as a project for them to do.
With reference to this discussion, it was pointed out that typically when
timbers are installed around playground areas that one timber usually extends
above the ground level to further define the playgrotmd area. Several
examples were cited where this type of construction has be completed.
.
.
.
There was some discussion as to how much the materials would cost for
this project. Ken thought that the materials would run approximately $250.021
for the timbers. We would not have to purchase any clay since we have all the
clay we need at the site.
Jim pointed out that all this should be done before any seeding is done
in the park, so that everything could be done at one time.
Ken informed the Council that 9021 yards of sod have been installed so
far. There is still a need for another 1,8021 yards of sod to finish up sodding
of the areas where there are still washing problems. Ken also noted that
there was still a need for sod along the entrances into the Park between the
existing houses, restoration in the area where the water line was installed
and between the parking lot and tennis court.
There was some discussion on the cost of the additional sod. The cost
would be $1,560.021 for another two truck loads of sod at seven hundred and
fifty yards each. Maureen said that there is $1,575.021 park dedication from
the nine lots of the Barthel's Parks Edge project. She said that there is
also money for Westwind the we could use and then reimburse back to Westwind.
It was brought up that the Park Board would be meeting on Thursday, and
they should have the opportunity to discuss these issues first prior to the
sod being purchase. It was noted that the Council could approve the p.rrchase
of the the sod, pending the approval of the Park Board.
Jim Krystosek made a motion to p.rrchase two more load of sod at $.65 per
yard Pending the approval of the Park Board. Bob Braun seconded the motion and
the motion carried.
Ken then brought up the issue of planting trees in the park system. He
said that Midwest Landscaping could soon have trees available and that we had
better plan on a place to put them until we can plant them. It was discussed
that the trees could be put in Darkenwald' s out at Westwind.
In a related matter to the Westwind Park, the issue of Darkenwald' s
responsibility of burying the debris from the controlled burn was discussed.
It was noted that the Albertville Fire Department had entered into an
agreement with Darkenwald' s for the burning of the buildings and as part of
that agreement Darkenwald' s agreed to burying rubble on their property.
Maureen said that she knew that Paul had been talking with them about it, andithat she would ask Paul about it at the Thursday Park Board meeting. Wit..h no
further discussion the issue was then tabled.
Ken reminded the Council of the October 1st, closing date for the City' s
parks. He was concerned that the parks would be accidentally rented out for a
later dated than that.
Ken said that people continue to dump grass clippings, leaves and garbage
at the sanitary pond site and vacant lots. He said it is really beginning to
be a problem that we need to address.
PAGE 2
.
.
.
Ken informed the Council that the ditch by the freeway is not draining
anymore. He said Frankfort township plugged the line.
Maureen said that she had talked to Alfred Zachman, and he said that they
wanted to close the ditch temPorarily until one of the farmers could get his
corn out of the field.
She also said that Pete Raatikaa would preSt"'..nt the findings of the
feasibility report within the next week or so.
It was pointed out that Frankfort does not have the sole right to close
the ditch without permission of Albertville and MN/DOT. The feeling is since
all three shared in the cost of having it opened, all three should have a say
in whether it should be closed.
Thore Meyer then explained the three different solution possibilities
discussed between himself and Pete Raatikaa, Frankfort Township's Engineer.
They feel that the cheapest route would be repairing and replacing the exiting
tile. The next would be to route the water back to Albertville's storm system.
The third most expensive but probably best solution would be to carry the
water approximately and eight to nine mile stretch down the freeway.
Thore said that the OtsegO farmers have been involved and would like to
see the ditches clean out and feel that it should be done properly from the
start. It was Thore's feeling that since it is such a long stretch, there
would be more PeOple to share in the cost of the project.
Ken then informed the Council that the PCA would not issue a permit to
add the sanitary sewer extension to Barthel's Parks Edge because the fact that
the City has having problems meeting limits this Spring. He noted that the
phosphorous levels were outside of limits as well as the Total Suspended
Solids. It was noted that the PCA was not comfortable issuing it until the
problem has been reviewed. and find a possible solution to the problem. He
said that the PCA will be sending a letter requesting the City's formal plan
of action.
Ken said that Mary Hayes of the PCA would not grant the permit until
after they had received the City's response to the problem and had talked to
Gene Erickson regarding what he felt was the problem at the pond.
In a related matter J Ken noted that the ponds are holding one hundred
thousand gallons, likely due to the fact that sump p..unps are discharging into
the sewer system. Ken felt that it would be at least three weeks before the
City would be allowed. to discharge the ponds.
After some discussion , it was decided that Thore, Maureen, and Ken would
meet together later in the week to discuss the problem, and the solutions.
The Council then reviewed. an application for a Winter Road Maintenance
Workshop for Ken and Mike to attend. The cost of the seminar would run $30.00
PAGE 3
.
.
.
each. The seminar would be on CkJtober 2nd, in Hutchinson. Ken said he had
talked to other maintenance crews that have attended these workshops, and they
all said that they were good and informative classes to attend.
After some discussion Bob Braun made a motion to send both Ken and Mike
to the Winter Road Maintenance Workshop if there is no urgent business to
attend to at that time. Jim Krystosek seconded the motion. All were in favor
and the motion carried.
Hearing no further comments from the Maintenance Department the Council
then hear from the City Engineer, Thore Meyer.
Thore reviewed the quotes receive regarding the soil corrections project
for the new Maintenance wilding. The total aI'P~ involved is 60' X 70' .
The quotes were based on the following estimated quantities as su1::.mitted:
1) Excavation to stable clay base, cross-section measurement of
750 cubic yards.
2) Approved fill for compacted engineered fill to provide minimum
3 , ~ psf bearing pressure. Testing to be done by others.
Payment shall be by cubic yard (loose volume ) with the amount
being 1,200 cubic yards.
3) Dozer time for clearing brush and leveling site on balance of
area, as directed by Engineer for ten hours.
Thore informed the Council that Dennis Fehn bid it out a $7,320.00, and
Bonine Excavating bid in at $9,772.50.
Thore felt that if in the future the City decides to add an additional
forty feet to the wilding , it would be wise to have an additional 4,400 feet
done along with the soil corrections project.
Maureen then informed the Council that she had met with David Licht and
Joel Eull of Eull Concrete Products, regarding the disposal of waste product
at the plant, and the storage of other products on the site. She said that
Joel would be willing to give the City the used concrete to use as fill in the
soil corrections project if we wish.
Thore explained that Eull's will be crushing the material and it would
not cost the City any money. By using the crushed concrete as fill it would
help keep the cost of the soil corrections down.
Thore brought up the issue of saving some of the trees. He felt it would
be nice if the City could be selective in removing trees and leaving some of
the nicer trees.
PAGE 4
.
.
.
The Council discussed the possibility of using the fill from Eull
Concrete to keep the costs down, then do the additional 4,4021 square feet of
corrections. The Council would then ask Dennis Fehn to consider these
additional factors and break down a new quote for the Council to review.
A motion was made by Jim Krystosek to accept the bid from Dennis Fehn up
to the amount of $7,320.03. The breakdown to include using the filling
material from Eull Concrete and doing the additional footage. Bob Braun
seconded the motion. All were in favor and the motion carried.
Thore then brought up the Maintenance fuilding issue. Thore suggested the
bids for the wilding should be quoted on the main construction of the
wilding only. He thought any of the electrical, heating installation,
plumbing or any kind of SPecific trade work, should be bid out separately.
This way the Council can keep the expenses of the work under better control.
Thore then gave an ~te on the revisions drawn up. He explained that
the plans show separate heating for the offices and break rooms by a small gas
furnace, that will be placed up in the mezzanine. He further explained that
the welding room has been removed and is replaced with a storage room. Then he
explained the garage door sizes. One will be ten feet by twelve feet, and the
other two are fourteen foot doors.
There was some questions as to what kind of codes had to be met if the
welding room were to be left in. It was decided to check with Kevin Mealhouse
the City fuilding InsPector.
Thore then discussed the sealcoating problem, which was part of the 1989
ImProvement Project. He said that fuffalo Bituminous will not be held
responsible. He said that Greg is aware that it is unsatisfactory, and that
Allied will do nothing to correct the situation. Thore suggested that it is to
late in the year to do any sealcoating. He thought we might try fog spray and
put a lighter grey granite over the top. He then said that he is still working
on it. With no more comments the issue was tabled.
The Council did not hear from Bob Mtller the City Attorney, since he was
out of town for a few days. Maureen informed the Council that Bob had prepared
a letter to Joel Eull and that a copy of the lett..er was included in the
minutes .
Maureen then explained that Thore Meyer had received a letter from JOlllt
Powers regarding a new charge that has been established by the Board regarding
a fee for full-time insPection by their engineer on the water line
installation. The charge for this insPection runs $2, 502J and it was Thore' s
suggestion that it be paid by the Developer directly to the Joint Powers.
It was further noted that t..he Developer's Agreement would be amended to
reflect this additional $2, 502J. 03, noting that the City will require proof of
payment of the fee.
PAGE 5
.
.
.
It was also noted that the other fees associated with Joint Powers are
$750.e0 for the permit plan and $60.e0 for the permit fees. She further
explained that if all of the money is not used, the balance will be refunded,
and like wise if the balance goes over what was paid, the balance will be
charged back. She pointed out that the Parks Edge project is the first one
that this has applied to. She felt that this should be a direct cost to the
Developer. There was no further discussion and the issue was tabled.
The Council then reviewed the income and bills to be paid. With no
questions asked, Jim Krystosek made a motion to pay the bills check number
10832 through 10891. Bob Braun seconded the motion. All were in favor and
the motion carried.
Maureen then brought to the Council's attention, the delinquent sewer
bills for 1989. There was some discussion as to which ones the Council wanted
to assess to the County for taxes. It was decided that any of the persons on
the list will receive a letter, and will be able to attend a public hearing,
before any further action is taken.
The Council then set a date for a work meeting regarding the storage shed
issue, the drainage ditch, and to discuss Jean Reiser's request for a
conditional use permit to hold classes for ceramics out of her home. The
meeting was set for Thursday September 27th, 1990.
The Council then discussed the Special Permit to extend the serving hours
for the 152 Club. A motion was made by Bob Braun and seconded by Jim
Krystosek. to grant the request for the permit. All were in favor and the
motion carried.
The Council discussed the idea of a fall cleanup day. There has been a
problem with residents not having a place to dispose of their leaves and grass
clippings. After some discussion it was decided to take two Saturdays for a
supervised burning day. It was decided that the Fire Department will monitor
the burning. The dates for the cleanup were set for Saturday, October 20th,
and Saturday, October 27th. The Council decided to set the site for the
cleanup to be at the ponds, providing the surrounding farmers approve.
Hearing no further comment from the Council, Jim Krystosek made a motion
to adjourn the meeting. Bob Braun seconded the motion. All were in favor and
the motion carried.
PAGE 6