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1990-10-01 CC Minutes ~ ,. ( ~ CITY OF ALBERTVILLE P. O. BOX 131 ALBERTVILLE, MINNESOTA 55301 PHONE: (612) 497-3384 COUNCIL MINUTES OCTOBER 1, 1990 The regular meeting of the Albertville City Council was called to order by Mayor Gary Schwenzfeier. Members present included Jim Krystosek, Donatus Vetsch, Bob Braun. Council member Don Corneliu.s absent. Others present were Maureen Andrews, Thore Meyer, Ken Lindsay, Bob Miller, and Jackie Peterson. The agenda for the evening's meeting was reviewed by the Council. A motion was made by Bob Braun and seconded by Jim Krystosek to approve the evening's agenda. All were in favor and the motion carried. The minutes of the September 17, 1990 Council Meeting were reviewed by the Council. It was pointed out that the minutes showed the motion approving minutes was made and seconded both by Bob Braun. They should have reflected that the "motion was made by Bob Braun and seconded by Jim Krystosek. All were in favor and the motion carried." A motion was made by Donatus Vetsch and seconded by Bob Braun to approve the minutes of September 17, 1990 with correction. All were in favor and the motion carried. The first item on the agenda was the holding of a public hearing for Delinquent Sewer Assessments and Weed Removal. Mayor Gary Schwenzfeier called the hearing to order. A motion was made by Donatus Vetsch and seconded by Jim Krystosek to open the hearing. Maureen Andrews then informed the Council that a notice of the Public Hearing had been posted and printed. She then explained the list to be assessed included all delinquent sewer accounts and mowing charges through the 1st quarter billing of 1990. The totals were $4,923.34 for the sewers accounts and $2,480.00 for the weed elimination accounts. She also explained that 8% would be charged for interest would be included, and that after 14.5 months, the City will be able to recoup the charges. Make our City. . . . . . . . Your City We invite Horne, Industry, Business ~ , ~ ~ There was some discussion as to what can be done in the future for incentive to have people pay their sewer charges on a more" timely basis. The idea of using a late fee charge was discussed. Maureen pointed out to the Council that the computer program that we are using has the capabilities of posting a late charge automatically. The Council decided that they would like to look into it. Hearing no further comments, a motion was made by Jim Krystosek and seconded by Bob Braun to close the public hearing. All were in favor and the motion carried. Bob Braun then made a motion to certify the assessments and charges to the County by the approval of the following resolution: RESOLUTION ADOPTING AND CONFIRMING ASSESSMENTS FOR WEED ELIMINATION CHARGES AND FOR DELINQUENT SEWER SERVICE CHARGES (THROUGH FIRST QUARTER 1990) Jim Krystosek seconded the motion. All were in favor and the motion carried. The Lindsay Park. He water it. Council then heard from the Maintenance Department. Ken gave a brief update on the completion of the Four Season's said that the sod is all in place and they will continue to , He then went on to discuss the Wastewater Treatment Facility. The Council was informed that the Maintenance Department would begin discharging on Wednesday. He noted that the test result had come back indicated that no treatment would have to be done for the discharge. It was pointed out that the new pumping is working according to specifications and that its efficiency may be one of the reasons for the good results. In a related matter, the issue of the City's application for sewer extension for Parksedge was discussed. The Council was informed that Minnesota Pollution Control Agency (MPCA) was concerned about granting the permit for the 9 lot subdivision because of the problem the City had had in the spring regarding meeting limits at the time of discharging. MPCA has requested that the City send them a letter regarding how we planned to deal with the problem prior to;the granting the permit for the sewer line extension. . At this time Thore Meyer gave the Council an overview of how the city would respond to the the PCA's request and what corrective measures the City of Albertville will be taking. He said that the letter had been written and the steps included in the letter are as follows: 1) To reduce any excessive flow into the ponds, a program of PAGE 2 ~ ~ ~ sump pump removal, with enforcement, instituted by the City Council. haa been 2) Trapping started minnows all are and seining the minnows from the ponds were two weeks ago. To date, over 100 gallons of have been removed. Trapping will continue until removed. 3) In the event trapping and seining do not remove all minnows, a DNR approved fish kill will be undertaken. 4) The ponds will be restocked with daphnia to keep the algae growth under control. 5) The City will be constructing a ramp in Cell No. 1 for alum application, creating an additional secondary pond to allow greater discharge flexibility and capacity at discharge periods. 6) A new transfer pump was installed this past summer to better transfer wastewater between the ponds without disturbing the solids which had settled at the bottom. Thore then said that the letter was ready and would be sent on Tuesday, October 2nd. With no further comment from Thore on this issue, Ken then informed the Council that cars have been driving on the walkways in the Four Season's Park. He brought up the possibility of putting up some signs. There was discussion about putting a sign at the entrance of the walkways and positioning them in the center to help detour the cars from going up the paths. It was decided that there should be one placed at the entrance by the parking lot and two of them put up by the" cul-de-sacs. Ken then reminded the Council about repaired. He said that it now extends level, and should be cut down to 4 snowplowing season begins. There was discussion about whether or not the City should reqUire quotes from more than one party for undertaking the work. Bob Miller reviewed the State Statute pertaining to City initiated work and noted that if the cost of the repair work runs less than $15,000.00, the Statute say whenever feasible the City should obtain multiple quotes for the work. the manhole that needs to 'be 10 inches up from the ground inches before the winter It was noted job and the City Construction, who would be working in that Omann Brothers had submitted a quote for the had the option to get a quote from Burschville was the low bidder for the Parksedge project and the City within the next month. PAGE 3 ~ (. (~i . '-',~ ...;'-;..,,-,~_._. _.- - - .' ,~,",.,.......".-..-.....,_.~~",::;_.,...._...;.".-'.",~>:.,;-..;',.----... ..._,~,.-'-'-- ,,-'-.,- After some additional discussion, the Council decided to table the decision until there were at least two bids for the work. The Council then heard from Thore Meyer, the City Engineer. Thore reviewed the plans for the new Maintenance Building. He asked the Council what their feelings were regarding the plans. He reminded the Council that the bids will be coming in on Friday October 19th. There was some discussion regarding the installation of a shower in the restroom. It was noted that if a shower is to be installed during the initial construction it needs to be handicapped accessib~e, by the means of not having a lip or ledge that needs to be stepped over. If plans are to install the shower at a later date, proper drainage should be incorporated to make it accessible at that time. There was also discussion regarding whether or not the break room should be enclosed or left open into the shop. It is the Building Inspector's opinion that if there are plans that a wall is going to be installed at a later date that it could just as well be done at this time under this building project's permit instead of needing a new permit at a later date. After reduce the breakroom. there would some discussion it was decided to remove the shower and size of the restroom and to leave out the wall in the It was noted. that by reducing the size of the restroom be additional space provided in the work area. There was some discussion about the exterior of the building. It was decided to install a real brick or stucco brick pattern up to the bottom of the windows. It was agreed that the finished area would begin on the west end of the building from the entrance of the building and would wrap around to the front and would extend to the east end of the building, stopping at the corner of the building since this will be the expansion wall of the building in the future. The next item on the agenda was the awarding of the bid for the Parksegde Subdivision. Thore informed the Council that there were eight bids received for the project. The bids received included the following: Burschville Construction Randy Kramer Excavating B & D Underground Volk Sewer & Water, Inc. LaTour Construction Construction, Inc. Annandale Contracting, Inc. Buffalo, Bituminous, Inc. Hank Weidema Excavating. Inc. $58,639.50 $59.811.20 $61,211.00 $63,228.71 $63,825.30 $73,815.50 $16,559.00 $99.646.40 PAGE 4 ~ f. ~ ~ Thore noted that all bids were properly submitted by responsible contractors; therefore Meyer-Rohlin recommended the awardal" of the Parksedge Utility and Street Improvement contract to the low bidder, Burschville Construction, Hanover, Minnesota, in the amount of$58.639.50. It was noted that no contracts should be signed until the Development Agreement with the Albertville Industrial Development Company has been completed and the plat signed off on. Thore further noted that no construction work could be by Burschville Construction until the entire Parksedge Addition'had been completely site graded. The Council was informed that the Developer~s agreement is almost ready, noting that the City had been waiting for some additional information from the Developer to complete the agreement. A motion was made by Jim Krystosek approve the RESOLUTION AWARDING CONTRACT FOR STREET AND UTILITY IMPROVEMENT NO. 1990-1 to Burschville Construction pending the finalization of the Developer~s Agreement and the signing of the plat. Donatus Vetsch seconded the motion. All were in favor and the motion carried. Thore then updated the Council regarding the Frankfort Township water drainage problem. He said the he had met with Pete Raatikaa and they went over the proposed Feasibility Report. which Pete had prepared. The Council members were given copies of this report to review. Thore noted that the Frankfort Township Board was meeting that evening and that Pete would be presenting the report to them as well. The report defined that allocation of cost by areas effected, noting that 40 acres of Otesgo Township has not been included because Hakanson. Anderson & Associates, Inc. feel that would have minimal impact on the project. The allocation of area used for the calculations are as follows: Draina~e Subdistricts A B c D TOTAL Albertville Frankfort MN/DOT Otsego 30.1 o o 40.1 o 13.4 10.0 58.3 24.8 o 26.0 o 80.2.: 84.3 38.2 40.0 + ALLOCATION BY ALTERNATIVE Alternative A - 18" Drain System to Albertville Total Estimated Project Cost - $41.000.00 PAGE 5 ~ Albertville 80.2 Acres 45.4% $18,614 Frankfort Township 58.3 Acres 33.0% $13,530 . MN/DOT 38.2 Acres 21.6% $ 8,856 176.7 Acres $41,000 Alternative A - 12" Drain System to Albertville Total Estimated Project Cost - $33,900.00 Albertville 80.2 Acree 45.4% $15,391 Frankfort Township 58.3 Acres 33.0% $11,187 MN/DOT 38.2 Acres 21.6% $ 7,322 176.7 Acres $33,900 Alternative B - 18" Drain System Via Freeway Ditch Total Estimated Project Cost - $62,000.00 Albertville 80.2 Acres 45.4% $28,148 Frankfort Township 58.3 Acres 33.0% $20,460 MN/DOT 38.2 Acres 21 . 6% $13,392 ~ 176.7 Acres $62,000 Alternative C - Maintenance of Ditch & 18" Tile System Total Estimated Project Cost - $25,000.00 Albertville 80.2 Acres 39.6% $10,098 Frankfort Township 84.3 Acres 41.6% $10,608 MN/DOT 38.2 Acres 18.8% $ 4,794 176.7 Acres $25,500 Thore noted that according to Pete, the Town Board leans towards the Alternate "C", but with some changes. The Township Board members feel that they should follow the wishes of the farmers on ditch and not allow the tile to be any larger 6 inches inches in diameter, noting that they do not want to be responsible for any ditch clean-out. There was discussion between the Council members and their feelings on the sizing of the tile. It was the Council's feelings that the 6 inch line would never work because it is not large enough. It was noted that since the 18 inch line has been in and flowing for at least 50 years and there has not been a flooding problem that it should not be down sized at this time. (~ PAGE 6 ~ ~ ~ ; .:.' ~" ---..__.- ...._--. .- Thore then said that Pete Raatikaa prefers the 12 inch diameter line going through Albertville as stated in alternate "A""in the feasibility report. He said that MacKenzie Street is the break point for the water based on the elevation of the culvert at this location. It has been suggested that if this option is undertaken that the water laying west of MacKenzie and the Green Acres Estate and Barthel Rolling Hills would be brought back through Albertville and then out through the City's big storm sewer line and then Frankfort would take care of the drainage going east of MacKenzie and north of the two subdivisions. The issue of the 40 acres-in Otsego was 'then discussed in more detail. It is the feeling of the City that Otsego is contributing one half the amount of water that the City of Albertville is and should be included in the project participation. It was noted that at this time the land is being used for a tree farm, but that with Otsego's new "City" status that there is a high potential for additional run off as development of these 40 acres occurs in the future and should therefore be included just as all the other effected property. Bob Miller said that legally there was no way to force Otsego to participate in the drainage correction costs. He suggested that Albertville contact Otsego and get them involved with the current water drainage problem, making them aware of the concerns about the future drainage problem. After some discussion about the concerns, Donatus Vetsch made a motion to direct Bob Miller to send Otsego a letter encouraging them to participate in resolving the problem, and to make them aware of our future concerns about water drainage. Bob Braun seconded the motion, all were in favor and the motion carried. In a related matter to the Maintenance Building, Donatus Vetsch asked if all the trees were going to be cleared off the new building site. It was a general feeling of the Council and staff that the City try to save as many trees as possible because of their size and the fact that it will be a cost saving when it comes time to landscape. Thore stated that at this time it is hard to determine how many trees will be able to be saved because of the amount of dirt that the City will be dealing with on the site. The Council next heard from the City Attorney, Bob Miller. Bob reviewed with the Council a Developer's Agreement for the Wright County Truck Station No.2, for the purchase of the land from Bob Heuring for the development of a berm along the west and north end of the property. Bob informed the Council that the County was in the process of platting the County Garage site, instead of processing through the PAGE 7 ~ Administrative Subdivision process because of the length of the legal description. It was noted that the Planning Commission would be hearing the request on October 11th and the Council would be taking action on October 15th. The Council then heard from Dr. Dirk Posthumus from St. Michael. He requested a donation from the City for a new Community Library in St. Michael. He said that it was Roy Simms' dream that this community library will pull the surrounding communities together. He pointed out that the majority of the programs funding comes from the Great River Regional Library. out of St. Cloud, which is a State funded project. The Roy Simms library is ranked number 8 out of 20 others far as the quality of service. Dirk then informed the Council that the City of St. Michael is currently covering the monthly expenses, such as the rent for the space at $675.00 per month. There would also be electricity, heating, custodial, and other miscellaneous expenses to pay for. He then explained that the estimated cost to maintain the Library is $12,000.00 $15,000.00 per year. So therefore they are asking Albertville and Frankfort Township to help make this dream of the communities to come together by donating $750.00 per year. The Council was receptive of the idea. Maureen explained to Dr. . Posthumus that the Budget for 1991 has already been done and that the c: City has not set money aside for the library in 1991. But, we could . /certainly do it in the 1992 budget. She also said that we could keep the Library in mind if there would be some funds come available from special project, that would go back to the general fund. Then at that time the extra monies could be donated to the Library. The Council all agreed that this is a idea and will do as best ~hey can this year for donations. and will considering budgeting for ~ :he library in 1992 and each year a!ter. Dr. Posthumus then thanked the Council and was very pleased with Albertville's commitment to the Library. The Council then reviewed the Income and Bills to be paid. Bob Braun made a motion and Jim Krystosek seconded the motion to pay the bills, check numbers 10892 - 10933. All were in favor and the motion carried. Maureen for payment Council all pay for the were in favor then presented to the Council Jackie Peterson's request of her 43 hours of accumulated comprehensive time. The agreed to pay it. A motion was made by Donatus Vetsch to comprehensive time. Bob Braun seconded the motion. All and the motion carried. ~ With no further discussion, a motion was made to adjourn the meeting by Jim Krystosek. Donatus Vetsch seconded the motion. All were in favor and the motion carried. PAGE 8