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1990-11-28 CC Minutes Special . . . SPECIAL COUNCIL MEETING MINUTES NOVEMBER 28, 1990 The special meeting of the Albertville Council was called to order by Mayor Gary Schwenzfeier. Members present included Jim Krystosek. Donatus Vetsch, Don Cornelius and Bob Braun. Others present included Maureen Andrews and Arlan Middleton of Middleton Insurance. Arlan reviewed with the Council. the Insurance Quotation for 1991 insurance coverage for the City of Albertville. In reviewing the insurance coverage. he reviewed the item covered by the policy and the premium breakdown. The premium are as follows: Property Inland Marine General Liability Comprehensive Auto Miscellaneous Equipment Public Officials Comm. Compo Catastrophe Total $ 1,143.00 307.00 3.107.00 2.028.00 331. 00 873.00 2,528.00 $ 10,010.00 Arlan also noted that the premium for the Public Official's coverage through the Tudor. Insurance Company would run $2.500.00 for 1991. Related to the issue of Public Officials insurance coverage. Arlan pointed out that the League of Minnesota Cities Insurance Trust had agreed to move the City's "Prior Acts" coverage on the Public Officials bad to 12/1/85 which is 2 years of additional coverage for an additional premium of $567.00. Arlan suggested that the Council consider this additional coverage and at the same time cancel the Tudor Insurance coverage for 1991. There was some discussion on this matter. Arlan felt that the City has not had any problems in the past and felt that 5 years of coverage is a comfortable number of years of coverage. He noted that some issues that could be a potential for a law suit have statutory limits of 7 years but that there are other actions that have no statutory limits and that this issue would need to be a policy decision of the Council. 1 . . . He pointed out to the Council that he had talked to the League of Minnesota Cities attorneys and they felt fairly comfortable with 5 years of prior acts coverage. It was pointed out that he had tried to contact the City Attorney regarding the same but had not been able to reach him. Arlan also discussed with the Council the issue regarding the area of the Commercial Comprehensive Catastrophe Liability. He noted that this coverage could be reduced by $472.00 by agreeing not to waive the monetary limits on tort liability established by Minnesota Statute 466.04. The coverage proposed prior to reduction would be for $1,000,000.00 with $10.000.00 retained limit. By waiving this coverage the City would limit the claims brought against them for tort liability matters, but could provide some additional exposure in other areas. When questioned why the City would want to reduce this coverage, Arlan Explained that in waiving the monetary limits that there are no longer any tort liability limits and the exposure for loss increases. Hearing no other questions a motion was made to approve a resolution so not to waive the monetary limits on tort liability under the Commercial Comprehensive Catastrophe Liability. The motion was made by Donatus Vetsch and seconded by Jim Krystosek. All were in favor and the motion carried. A motion was made by Don Cornelius and seconded by Bob Braun to pick up 2 years of prior Acts coverage from the League of Minnesota Cities Insurance Trust and drop the Tudor Insurance for Public Officials pending Bob Miller's review of the matter. All were in favor and the motion carried. Hearing no other business regarding insurance. Arlan Middleton excused himself from the meeting. At 8: 00 P. M. the Truth and Taxation Hearing was called to order. The minutes should reflect that no one was present for the hearing. The Council reviewed the final Budget document, which they had reviewed during the budget preparation process in August. The Council did not close the hearing until 8:10 P.M. in case some one showed up. At 8 =10 P. M. the hearing was closed. A motion was made by Donatus Vetsch and seconded by Don Cornelius. All were in favor and the motion carried. 2 . . . A motion was made to approve the following 1991 Budget and certify it to the County no later than December 28. 1990, the following resolution: RESOLUTION NO. 1990-25 RESOLUTION ADOPTING 1990 TAX LEVY. COLLECTIBLE IN 1991 BE IT RESOLVED by the City Council of the City of Albertville. County of Wright. Minnesota. that the following sums of money were approved t be levied for the current year, collectible in 1991. upon the taxable property in said City of Albertville for the following purposes: BUDGET - 1991 ANTICIPATED EXPENSES -- GENERAL FOND Mayor and Council Expenses: Personal Services Salaries Payroll Taxes Special Meetings --Regular --Joint Powers Legal $5,100.00 75.00 4,000.00 600.00 3,000.00 Other Services Dues & Subscriptions Mileage and Travel 200.00 200.00 Administration Expenses: Personnel Services Salaries Overtime Payroll Taxes PERA Worker's Compensation Medical Benefit 51,484.00 856.00 4,272.00 2,345.00 240.00 3,088.00 Supplies and Other Services Office Supplies Repairs and Maintenance Printing and Publication 2,000.00 1,200.00 1,000.00 3 . Contractual Services Audit Animal Control Assessor Building Inspector Legal --Joint Power's --City Sp. Project Consultants 6,000.00 500.00 4.000.00 25.000.00 300.00 7.000.00 1.000.00 Other Charges Accounting Insurance Utilities Mileage and Travel Dues and Subscriptions Seminar and Conferences 2,500.00 13.659.00 80.00 800.00 800.00 500.00 Capital Outlay Office Furniture 1,500.00 . Planning and Zoning Personal Services Meeting Per Diem Special Meetings Council Representative 1,120.00 160.00 310.00 Supplies and Other Services Seminars and Workshops Recording Fees Printing and Publication 200.00 300.00 300.00 Contractual Services Planning Consultant Legal 1.500.00 800.00 Police Protection Protection Fees 25.662.00 City Hall . Supplies and Other Services Utilities Telephone Building Supplies Repairs and Maintenance 2.000.00 2,500.00 700.00 300.00 Capital Outlay Equipment 1,860.00 4 . . . Maintenance Personal Services Salaries Overtime Payroll Taxes Worker's Compensation PERA Medical Benefits 21. 002 . 00 1,500.00 1,828.00 1,804.00 970.00 1,209.00 Supplies and Other Services Telephone Utilities Shop Supplies Repairs and Maintenance Gasoline Rubbish 1.000.00 2,000.00 2,800.00 500.00 1,200.00 675.00 Capital Outlay Tools and Special Projects 1,000.00 Streets Supplies and Other Services Utilities Street Supplies Repairs and Maintenance Gasoline 23,000.00 2,000.00 1. 500.00 1,100.00 Snow and Ice Removal Ice Removal Snow Plowing Sand and Gravel 800.00 600.00 500.00 Street Maintenance Storm Sewer Cleaning Seal Coating City Street Maintenance Township Road Maintenance 2,000.00 2,000.00 2,000.00 1,000.00 Capital Outlay Equipment 5,225.00 $260, 224.1t'J0 TOTAL GENERAL GOVERNMENT 5 . . . ANTICIPATED REVENUE -- GENERAL FURD ProDertv Tax General Levy Licenses and Permits Liquor (on-sale) Liquor (off-sale) Limited 3.2 Beer (off-sale) Beer (on-sale) Limited 3.2 Beer--Special Sunday Liquor Sign Permits Amusement Cigarette Building Permits Dog Charitable Gambling TOTAL LICENSE AND PERMITS Inter~overnmental Revenues $116.435.00 4,000.00 300.00 100.00 400.00 Event (on-sale 750.00 200.00 2,400.00 300.00 125.00 27,000.00 100.00 300.00 $35,975.00 Local Government Aid Small Business Credit Joint Power's Water Tower Payment TOTAL INTERGOVERNMENTAL REVENUE Char~es for Services Assessment Searches Zoning Fees Cable Franchise Fees Storm Sewer User Charges Bond Transfer TOTAL CHARGE FOR SERVICES Public Safety Police State Aid Dog Fines Fines TOTAL PUBLIC SAFETY 6 $46,984.00 1,400.00 5,000.00 $53,384.00 700.00 1,500.00 1,000.00 2,000.00 40,000.00 $45,200.00 2.000.00 250.00 1, 000.00 $ 3,250.00 . . . Interest Interest TOTAL INTEREST TOTAL ANTICIPATED REVENUES -- GENERAL FUND ANTICIPATED EXPENDITURES-- PARK AND RECREATION Personal Services Salaries Part Time Salaries Overtime Payroll Taxes Worker's Compensation PERA Medical Benefits Park Board Per Diem Council Representative Supplies and Other Services Utilities Supplies Repairs and Maintenance Gasoline Other Charges Park Planning Promotion (Queen) Friendly City Days Capital Outlay Equipment TOTAL PARK DEPARTMENT ANTICIPATED REVENUE -- PARK AND RECREATIONAL FUND Prooertv Taxes TOTAL PROPERTY TAXES Inter~overnmental Small Business Credit TOTAL INTERGOVERNMENTAL 7 $ 6,000.00 $ 6,000.00 $260,244.00 $2,869.00 480.00 500.00 221.00 205.00 110.00 137.00 960.00 240.00 1,300.00 1,500.00 1,000.00 450.00 1,000.00 800.00 800.00 3,550.00 $16>>122.00 $14,617.00 $14,617.00 $ $ 500.00 500.00 . . . CHARGES FOR SERVICES Park Rental Softball Fees 450.00 555.00 $ 1,005. 00 $ TOTAL CHARGES FOR SERVICES TOTAL ANTICIPATED REVENUES -- PARK FUND $16,122.00 ANTICIPATED EXPENDITURES -- FIRE DEPARTMENT Personal Services Chief's Salary Firemen's Salaries Worker's Compensation 200.00 4.800.00 3,115.00 Supplies and Other Services Utilities Supplies Repairs and Maintenance Gasoline 1,000.00 2.900.00 4,500.00 1,000.00 Other Charges Open House Education Mileage and Travel EMT Training First Responders Dues Firemen's Relief Audit Physicals 500.00 3,000.00 500.00 500.00 1,875.00 50.00 1,448.00 700.00 880.00 Capital Outlay Equipment 9.000.00 $35,968.00 TOTAL FIRE DEPARTMENT ANTICIPATED REVENUE -- FIRE FUND Prooertv Taxes $20,710.00 $20,710.00 TOTAL PROPERTY TAXES Intergovernmental Small Business Credit $ $ 250.00 TOTAL PROPERTY TAXES 250.00 8 . . . Fire Deoartment Fund Fire Contracts Freeway Fire Calls Lock Boxes $13.000.00 1,600.00 408.00 TOTAL FIRE DEPARTMENT FUND $14,600.00 TOTAL ANTICIPATED REVENUES -- FIRE FUND $35,968.00 SPECIAL REVENUE FUND $14,000.00 (*These funds are collected from Otesgo Township as part of their Contract Cost, put are being set aside for new fire fighting equipment-- $4,000.00 and new fire department building--$10.000.00) OTHER LEVY REQUIREMENTS Building Fund Bonds '89 '90 $15,000.00 $13,000.00 $ 8,000.00 BE IT RESOLVED by the City Council of the City of Albertville, County of Wright. Minnesota. that the following sums of money be levied for the current year, collectible in 1991, upon the taxable property in the City of Albertville, for the following purposes: GENERAL FUND STREETS FIRE PROTECTION POLICE PARK P.E.R.A. BUILDING BONDS '89 '90 TOTAL $ 44,387.00 $ 41.725.00 $ 20,710.00 $ 25,662.00 $ 14.507.00 $ 4.551.00 $ 15,000.00 $ 13.000.00 $ 8.000.00 $187.542.00 The motion was made by Donatus Vetsch and seconded by Don Cornelius. All were in favor and the motion carried. Hearing no other business the meeting was adjourned. The motion to adjourn was made by Donatus Vetsch and seconded by Bob Braun. All were in favor and the motion carried. 9