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1991-02-19 CC Minutes . . . ALBERTVILLE CITY COUNCIL February 19, 1991 Albertville City Hall 7:05 PM PRESENT: Mayor James Walsh, Councilman Duane Berning, Coucilman MArk Barthel, Deputy Clerk Jackie Peterson, Maintenance Superintendent Ken Lindsay Mayor Walsh called the meeting to order. The agenda was amended by adding discussion of Don Savitski's building permit request. Barthel made a motion to approve the amended agenda. Berning seconded the motion. All voted aye. The minutes of the February 4, 1991, meeting were amended as follows: On Page 2, Paragraph 1 the word "sit" will be corrected to "site", and on Page 10, Paragraph 9 to read ". . .$3,000.00 to PERA?" Berning made a motion to approve the amended minutes. Barthel seconded the motion. All voted aye. Berning made a motion to approve a Non-Intoxicating Liquor Licence for St. John's Prep Alumni Association for March 23, 1991. Barthel seconded the motion. All voted aye. Berning made a motion to approve a Non-Intoxicating Liquor License for the St. Michael Association for March 2, 1991. Barthel ~~~~ffd~~ ~he motion. All voted aye. Maintenance Superintendent Ken Lindsay presented some information on radios that he would like to purchase for his department. Because of questions about the City's financial status, the Council agreed not to purchase the radios at this time. The Council directed Ken Lindsay and the City Engineer Thore Meyer to work with Ron Becker on his problem with drainage. Ken reported that the pond flow maximum rate is 115,000 gallons per day. The City is currently running at approximately 93,000 gallons per day. The Council discussed concerns with the maintenance at the ice rink and complaints on snowplowing the City has received. Walsh directed Ken to continue maintaining the ice rink as long as the weather remains cold. Ken was directed to work out the snowplowing complaints and to use the snow blower around hydrants. The Council will discuss snowplowing on sidewalks at the next regular meeting. Thore Meyer reported on a meeting he attended with the architect and the engineer for the new high school building to be constructed. Drainage and sanitary sewer items were discussed. Berning made a motion to approve the contract with Kevin Mealhouse as the City Building Inspector for the period January 1, . 1991 - December 31. 1991. Barthel seconded the motion. All voted aye. Bob Minkema. accountant for the City. and Pat Krause. of the auditing firm of Gruys-Johnson. explained several problems each had encountered with getting timely accounting information to prepare the City's bookkeeping records and audit reports. Minkema told the Council that he was unaware that payroll tax reports were not being submitted. Minkema has still not received the July 1991 bank statement he needs to complete his financial statements. Pat indicated the 1990 audit report can be started as soon as all information is available. She gave the Council a list of the items she needs to begin the audit. The Council reveiwed several proposals for accounting software and hardware. Berning expressed reservations about approving a major purchase of software when two of the Council members are absent. . Representatives from Gruys-Johnson told the Council that the Fund Balance software program is the most workable for municipali ties. Minkema added that the purchase of a software program will save the City money in the long run. The clerk and one office staff person would be sufficient to maintain the comupter records. Walsh believes that if the software had been on- line three years ago. the City would not have lost $40.000 in extra interest and $20,000 in penalties and interest. Barthel made a motion to approve the purchase of Fund Balance General Ledger software and the Silver Service contract for support at a not to exceed cost of $1,400. Berning seconded the motion. All voted aye. Barthel made a motion to change the time of the March 4. 1991. meeting to 7:30 PM. Berning seconded the motion. All voted aye. Don Savitiski presented a proposal for an addition to his building. The space will be used for offices and new bathrooms. The rest of the building will be rented. The Council indicated that the ordinance requires additional blacktopping. Savitski was directed to present his proposal to the Planning & Zoning Commission. Building Inspector Kevin Mealhouse explained that the building permit for Savitski was ready and indicated it is his understanding that the blacktopping requirements would not be in effect until a rental situation comes up. SAC charges have not applied to the permit since they were paid along with the original building permit. The Council tabled discussion on Savi tski 's proposal until after the Planning & Zoning reviewed the proposal and made a recommendation. . The Council reviewed the income figures and the bills to be paid. The bill listed for Saxon has already been paid. Jackie was directed to void Check #11337. The Council discussed the payments to IRS for back payments of withholdings (Check #'s 11346, 11347, . . . . and 11348). Pat Krause of Gruys-Johnson informed the Council that she has contacted the St. Paul office of the IRS and the City will be getting four more statements from them. She was directed to write to the Problem Resolution Office of the IRS to discuss the penalties and interest being assessed to the City. Don Zisike suggested the City hold off payment of the IRS bills until his firm has a chance to contact the IRS. Berning made a motion to pay the bills as presented with the following exceptions: (1) Check # 11337 will be voided. (2) Checks #'s 11346. 11347, and 11348 to the IRS will be held pending results of the correspsondence from Gruys-Johnson. (3) Check # 11378 for the final weeks Maureen Andrews was administrator will be held until the next payroll date. (4) Check #11379 to Maureen Andrews for four weeks of vaction will be held until the next payroll period. (5) Check #'s 11361 and 11362 to PERA will be hIed until the actual amounts owed can be calculated. Barthel seconded the motion. All voted aye. Don Zisike, representing Gruys-Johnson, presented a proposal for serving the City on accounting matters. He also suggested that the Council consider an investment program available through the League of Minnesota Cities. Berning made a motion to rescind the previous appointment of the City's accountant for 1991 and appoint Gruys-Johnson as the City's accountants. Barthel seconded the motion. All voted aye. The Council set a work meeting for the purpose of reviewing resumes for the clerk/treasurer position for March 11, 1991, at 7:30 PM. Berning made a motion to adjourn, seconded by Barthel. All voted aye. . . . INCOME/BILLS TO BE PAID .FEBRUARY 19. 1991 INCOME *********** SEWER BILLS BILL CORRELL FRASER STEEL ST. MICHAEL FOUNDATION THOMPSON PLUMBING TRI COUNTY ABSTRACT DEPARTMENT OF FINANCE 11323 11324 11325 11326 11327 11328 11329 11330 11331 11332 11333 11334 11335 11336 11337 11338 11339 11340 11341 11342 11343 11344 11345 11346 11347 11348 BLD PERMIT MNTHLY REPAYMENT 3.2 PERMIT LICENSE RENEWAL SPECIALS LIQUOR. GAMES REFUND TOTAL BILLS TO BE PAID ******************** MEDICS TRAINING INC - FIREMEN WRIGHT COUNTY VEHICLE REGISTRATION HIGHWAYMAN'S INC. SHOP SUPPLIES FIREMENS RELIEF ASSOCIATION - TRAINING EMPLOYEE BENEFIT ADM. INSURANCE PREMIUM MEDCENTERS - INSURANCE FRANKFORT TOWNSHIP - SHARE OF EMG.DRAINAGE WRHT CO AUDITOR - VERIFICATION TO GRYS JHNSON MONTICELLO ANIMAL CONTROL MINNEGASCO NORTHERN GASES AMERICAN PRESSURE INC. - STEAM NOZZLE MONTILCELLO PRINTING, INC. PAT'S 66 SAXON CROW RIVER FARM EQUIPMENT ALBERTVILLE AUTO PARTS AT&T WRIGHT RECYCLING ROBERT MILLER NORTHWEST ASSOCIATED CONSULTANTS CHOUINARD'S CROW RIVER NEWS IRS - MAR 31/89 PENALTY & INTEREST IRS - JUNE 30/89 PENALTY & INTEREST IRS - JUNE 30/90 PENALTY & INTEREST $8,038.84 27.20 500.00 50.00 50.00 10.00 30.00 $8.706.04 $1 .091. 00 13.50 16.56 1.275.00 1.148.00 823.20 1.503.64 25.00 57.00 343.13 36.00 7.98 295.20 267.72 103.00 12.60 358.01 34.15 500.00 837.50 353.97 182.18 55.20 3.652.20 2.909.97 3.137.77 . . 11349 1135121 11351 11352 11353 11354 11355 11356 11357 11358 11359 11360 11361 11362 11363 11364 11365 11366 11367 11368 11369 1137121 11371 11372 PAULE HEINEN SEP/OCT/NOV/JAN JILL MERGES SEP/OCT/NOV/JAN BARBARA CREIGHTON NOV/JAN SHARON ANDERSON NOV/JAN AMERICAN NATIONAL BANK FIRST TRUST FIRST TRUST WRGT CO AUDITOR - B.I.D. MINNESOTA DEPT OF REV - PAYROLL DEP COMMISSIONER OF REVENUE - MN 4TH QTR 9121 SECURITY BANK NORTHWEST - FED 4TH QTR 90 MN QTRLY W/HLDNG 3RD 1990 PERA PERA D.J. 'S TOTAL HOME CARE ROBERT MINKEMA SCHARBER & SONS CALCIUM CHLORIDE NSP WRIGHT CO. SHERIFF'S DEPT PERA - LIFE INS. PREMIUM - J. PETERSON FIRST TRUST SEWER 1984A FIRST TRUST IMPRVMNT 1985A FIRST TRUST TAX INC 1984A C.L. PAULSON FAX TOTAL 45.00 45.00 25.0121 25.00 7.853.75 35.88 35.88 2.82121.74 571. 84 1,208.84 3,272.63 1,096.121121 235.85 31210.0121 114.00 319.1212 1,87121.63 9.0121 699.1210 699.50 71211. 75 5121 . f2Jf2J $ 42,073.79