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1991-10-07 CC Minutes . . . PUBLIC HEARING TRUNK SEWER IMPROVEMENT NO. 1991-2 October 7, 1991 Albertville City Hall 7:00 PM CITY REPRESENTATIVES PRESENT: Mayor Jim Walsh, Councilmen Mike Potter, Duane Berning, Donatus Vetsch, and Mark Barthel, City Engineer Thore Meyer, City Clerk Linda Houghton MEMBERS OF THE PUBLIC PRESENT: Bea and Douglas psyk, Clem Marx, Judy Roden, John Darkenwald, and Bernard Marx Mayor Walsh called the public hearing to order. Clerk Linda Houghton read the Notice of Public Hearing for Proposed Trunk Sewer Improvement No. 1991-2. City Engineer Thore Meyer explained with the use of maps the proposed location of the trunk sewer extension. The sewer main will be a gravity line that will flow to the lift station near Sunrise Commercial Park. The line will make sanitary sewer service av&ilable to the Eicher property at the south edge of Albertville as well as the new high school and the undeveloped property it crosses. The portion of the line running along 50th street will be installed within the right of way of the street. The cost of installing the sewer lines will be assessed to the abutting property owners at an equivalent rate of a lateral line. The cost of oversizing the line and the overdepth expenses will be deducted from the total cost of the project prior to the assessment. The cost of running the lines through the wetland areas will be borne by the City. Thore calculated that the total assessable amount will be approximately $219,000, based on approximately 9,650 assessable feet at between $22-$23 per foot. The assessment will be spread over a 15-20 year period. The Council asked Thore if a lateral line could be run west on 50th Stree~ to provide sanitary sewer service to the houses west of the Joint Powers property. Thore explained that this could be done, but those property owners should contact the City to make the request that the City extend a lateral line to serve their property. There were no further questions or comments from the audience. Barthel made a motion to close the public hearing. seconded the motion. All voted aye. Potter Vetsch made a motion and to order plans and specs motion. All voted aye. as presented seconded the . . . ALBERTVILLE CITY COUNCIL october 7, 1991 Albertville City Hall 7:00 PM PRESENT: MAyor Jim Walsh, Councilmembers Mike Potter, Duane Berning, Donatus Vetsch and Mark Barthel, Ci ty Engineer Thore Meyer, City Attorney Bill Radzwill, City Clerk Linda Houghton Mayor Walsh called the regular meeting of the Albertville City Council to order. Vetsch made a moti on to approve the agenda as presented. Barthel seconded the motion. All voted aye. Vetsch made a motion to approve the minutes of the September 16, 1991, minutes as presented. Barthel seconded the motion. All voted aye. Barthel made a motion to approve the 3.2 Non-Intoxicating Liquor License for the Albertville Jaycees on October 18, 1991, from 7:00 PM to midnight. Potter seconded the motion. All voted aye. Steve Hopkes was not present at the meeting to address the Council on his sewer back-up problem. Ron Becker explained that he has been experiencing drainage problems on his property since the plat of land adjacent to his property was developed. City Engineer Thore Meyer explained that there was no indication that the tile line could have been taken out when the pI at was graded. He suggested that a possibl e solution to Becker's problem would be to regrade the back of the lots and drain the water into the storm sewer. The Counci I di rected Thore to inspect the area and try to come up wi th a solution to the problem. The Council took no action on the petition concerning the storm water charges because there was no one in the audience to address the Council on their concerns. The Council reviewed the letter dated September 27,1991, from Kelvin Howieson, District Hydraulics Engineer from MNDOT concerning the interstate drainage problems. Howieson stated that the reduced ti I e I ine install ed by Frankfort Township has not sol ved the drainage problem. MNDOT has given funding approval for a proposed drainage project along I-94. The Council directed City Engineer Thore Meyer to contact Frankfort Township's engineer with the plans and cost estimates for solving the drainage problems. The Council reviewed the letter dated September 24, 1991, from Dennis D. Douglas of Redstone Construction Company, Inc. requesting an extension of time for completion on the Westwind Second Addition . due to the owner's financing delays. Thore recommended that the contract be extended as follows: (1) Completion date for all underground work (sanitary sewer, water main, storm sewer and service connections) is extended to October 12, 1991. (2) All phases of st reet const ructi on, except the final wearing course of bituminous is extended to October 31, 1991. (3) Detention pond construction is extended to May 31, 1992. (4) Final wearing course construction to remain at August 30, 1992. Potter made a motion to Westwind Second Addi tion as Vetsch seconded the moti on. voted aye. Berning voted no. extend the completion dates on the recommended by the Ci ty Engineer. Pot ter, Barthel, Vetsch and Wal sh The motion carried. . Thore discussed the first lift of blacktop on the Westwind Second Addition streets. The attorney has sent the developers a letter indicating that if the first lift of blacktop was installed this year, the City would require an escrow deposit of $10,000 to insure that the street would be repaired if settlement occurred. Thore explained that the specs call for a two year warranty on the street construction beginning after the project is completed. This warranty would bind the contractor to repa.ir the streets unti I August of 1994. The attorney advised the Council that it would be a waste of resources to proceed to require a. letter of credit, or escrow from John-George, Inc. when the project is already protected by the contractor's warranty. Thore explained that construction costs for the detention pond in Westwind Second Addi tion was not incl uded in the contract awarded to Redstone Construction, because the Corps of Engineers had not approved the plan at the time bids on the other aspects of the project were let. Thore has spoken with Redstone Construction about a Change Order at the original contract prices to include the construction of the detention pond in Westwind Second Addition. Redstone is not willing to add the change order. Berning made a motion directing Thore to advertise for bids for the detention pond construction for Westwind Second Addi tion. Potter seconded the motion. All voted aye. Thore reported that he has only received one bid on the installation of the flow meter and manhole at this time. He is expecting to receive two more bids. The Counci I tabl ed further discussion. . Maintenance Superintendent Ken Lindsay presented the Council with two bids for a tank and pump to be used in pond transferrals. The bids were not broken down in separate price items. Berning explained that Mike Potter has a 550 gallon tank that he has offered to sell to the City for $100. He is willing to allow the City to try the tank to be sure it works before the actual sale. The Council sought the attorney's opinion about conflict of interest issues if the City were to purSUE~ this option. City . Attorney Radzwill advised the Council that since bids were taken and nothing equivalent was found at the same price of $100, there was not a conflict of interest issue. The Council took no action on the purchase of the tank and pump. Lindsay reported that he is still waiting for other bids on the cost of raising several manholes. The issue was tabled. Lindsay explained that he had asked Thore to prepare a list of specs to be followed for backfilling. There was a water main break on 51st street recently and Lindsay was dissatisfied with the method of backfilling. The Council reviewed the bids for the purchase of four tires for the city pickup. Vetsch made a motion to accept the bid from Carl's Tire & Auto Service to purchase four new tires at a cost of $391,60. Berning seconded the motion. All voted aye. . The Counci I revi ewed the recommenda ti on of the Planning & Zoning Commission to grant prel iminary pI at approval for the revised Westwind Third Addition. The revised plat reduces the number of lots from five to two. Two 75-unit apartment buildings are proposed for the lots vs. five 30-unit apartment buildings as proposed in the original plat. Berning questioned if the City had the capacity to serve the apartment buildings with sanitary sewer, based on the letter the City has received from the MPCA. Thore is continuing to work out corrective measures to eliminate some of the storm water from entering the sani tary sewer ponds and provide those proposals to the MPCA. The attorney recommended that the Council postpone action on preliminary plat approval for Westwind Third Addition until some decision is forthcoming from the MPCA. The Council tabled further discussion. Berning made a motion to set assessments hearings on the following projects for October 30, 1991, at 7:30 PM: (1) Savitiski's Sunrise Commercial Park (reassessment) (2) Parks edge (3) Westwind Second Addition (4) the commercial portion of the Westwind PUD that had not been assessed for the sewer construction. Vetsch seconded the motion. All voted aye. . Andy Savi tski addressed the Counci I about the 2,125 cubic yards of dirt that were removed from Lot 1 of the Sunrise Commercial Park and used to construct the road. He stated he did not give the City or anyone else permission to remove the dirt. He presented the Council with a letter asking for reimbursement for the cost of replacing the dirt and for the addi tional costs involved in putting a foundation on this lot. The Council requested that the attorney attempt to submit this claim under the City's Errors & Omissions insurance. The Council discussed the question of whether to allow City Hall to be rented out. No decision was reached until Linda checks . into whether the City's liability insurance would provide coverage for this type of rental. The Council tabled action on the proposed amendments to the Wright County Zoning Ordinance. . The Council discussed having the City building inspector do the sewer line inspections at the same time he does the water line inspections in the City. Cornelius Paulson asked the Council why they would consider doing this when the City already employs two maintenance peopl e to do this work. A discussion about the competence of the maintenance superintendent began. Councilmen Potter, Berning and Barthel expressed the opinion that the maintenance superintendent was not doing his job adequately. Mayor Wal sh s ta ted for the record that he fee I s that those Counci I members are specifically trying to get Lindsay out of a job with the City and that he would not listen nor participate in anymore discussion of this nature. He asked Potter, Berning and Barthel to provide written proof that Lindsay is not doing his job. Attorney Radzwill advised the Council that discussion of personnel issues should be held in a closed session in compliance with the Data Privacy Act. Mayor Walsh requested that a closed session of the Council be scheduled to discuss Lindsay's job performance at the next regular meeting. Berning made a motion to have the building inspector perform the sewer line inspections as detailed in his proposal for a one year trial period. Barthel seconded the motion. All voted aye. Potter reported that the hockey rink has been painted by the Jaycees, the retaining wall in Four Seasons Park has been installed through dona ti ons f rom the Al bert vi II e Li ons, and a Gi r 1 Scout troop has indicated they would like to put a shrub bed around the park signs. Walsh reported on the meeting of the Joint Powers Board. He recommended that the City not approve an amendment to the Joint Powers Agreement granting the Board the right of eminent domain. The Council took no action on the question of changing the City's work week from Monday through Sunday to Wednesday through Tuesday. Because of the condition and the age of the City's snowplowing equipment and the number of streets to be plowed, Potter suggested the Counci I consider contracting for snowpl owing. Mayor Wal sh stated he was totally opposed to contracting the snowplowing. There was no further discussion. . Vetsch made a motion to approve the bills (Check #5533-#5580) as presented. Barthel seconded the motion. All voted aye. The Council approved the recommendation to upgrade, at a cost of around $90.00, the computer in the secretary's office so that . . . CITY OF ALBERTVILLE FINANCIAL STATEMENT September 13 - September 30, 1991 Beginning Cash Balance September 12, 1991 $288,168.03 INCOME (September 13 - September 30) Building Permits 1,726.42 Interest Income 1,187.35 Planning & Zoning Charges 240.00 Recycling Incentive 198.03 Sewer Digging License 45.00 Sewer Digging Permits 75.00 Sewer Receipts 2,417.77 Sign Permits 2,400.00 Special Assessments 11,050.97 Storm Water Receipts 273.00 Title Search 40.00 TOTAL INCOME 19,653.54 EXPENSES (September 13 - September 12) Check #'s 5492-5523) 19,244.09 (Approved 9/16/91) Check #5524 - Dept. of Employee Relations 5.00 PAYROLL 9/9 - 9/22 Check #5525 - Check #5526 Check #5527 Check #5528 Check #5529 Check #5530 Check #5532 Ann Ken Mike Linda PERA Federal State 482.97 751. 00 566.65 642.47 301.63 896.88 716.00 Check #5531 - Petty Cash -.11_-" 9 9 TOTAL EXPENSES 23,654.68 Ending Cash Balance September 30, 1991 SEWER CONSTRUCTION FUND Beginning Cash Balance 9/12/91 Interest Earned in August Ending Cash Balance 9/12/91 $289,375.26 $175,523.03 }08.10 $176,231.21 . . . Check I: 5533 5534 5535 5536 5537 5538 5539 5540 5541 5542 5543 5544 5545 5546 5547 5548 5549 5550 5551 CITY OF ALBERTVILLE BILLS TO BE PAID September 16, 1991 Vendor AT&T Am. Natnl. Bank Bizmart Colonial Jewelers James Farris Feed-Rite Fire Chf. Assoc. Gruys, Johnson Hackenmuellers LaPlant Sanit. MedCenters Reason Mo. Maint. GO Ref. Bonds 2/1/89 Gen Ofc. Supplies Amount 46.56 275.51 155.38 Gravel 50th St. Apprec. Nite - Plaques 139.76 Testing Membership Dues Acct. Fees 7/1-9/15 Gen. Supplies & Gas 16.16 59.50 65.00 925.00 36.23 Empl. Health Ins. Refuse Disposal 9/1-10/1 58.04 857.50 Minnegasco Cty. of Monticello Animal Control-Aug. '91 198.00 NSP Pitney Bowes Simonson Lumber Sunrise Plumbing Temporary Assets Fire Hall 6002 Main City Hall Skating Rink Sewage Disposal Lift Station Lift Station St. Lighting Rent-Postage Machine 26.33 11.69 125.75 75.41 163.22 56.71 25.87 1.711.47 2,170.12 33.00 City Park-Hockey Rink 89.87 Youngdahl check valve 5697 Main - FINAL 98.00 Ann Bednarczyk - FINAL 972.00 Wright Cnty. Treas. R.E. Taxes - 2nd Half 4 Seasons Park 2,316.10 Land Rent-Ponds 114.00 2,430.10 . . . 5552 5553 5554 5555 5556 5557 5558 5559 5560 5561 5562 5563 5564 5565 5566 5567 5568 5569 5570 5571 5572 5573 5574 5575 United Telephone Ann M. Connors Ann Bednarczyk Ken Lindsay Linda Houghton Mike Rutkowski Security Bank NW PERA Donatus Vetsch Donatus Vetsch Duane Berning Mark Barthel Mike Potter Jim Walsh MN Dpt. of Revenue MN State Treas. Albertville Auto Crow River News DJ's Dehmer Fire Protection Diversified Insp. Don's Auto IRS Srvc. 9/21-10/20 Computer restoration Payroll 10/6/91 Payroll 10/6/91 Payroll 10/6/91 Payroll 10/6/91 Payroll Taxes Payroll Contribution Council - September Mileage to LMC Mtg. Council - September Council - September Council - September Council - September 3rd Qtr. PR Taxes Bldg. Permit Surcharges Spark plugs Legal notices Park Dept. - 258.80 Fire Dept. - 37.17 Wastewater - 5.00 Shop/CityHall 92.32 Street Dept.- 52.32 Fire Extinguishers (Fire Dept.) Services Propane & gas (Fire Dept) 3rd Qtr. 91 tax return Meyer-Rohlin, Inc. Engineering - Westwind Second Addition 227.58 40.00 482.97 751.00 642.47 189.32 30.80 124.67 147.76 144.00 3,018.08 6.60 240.28 445.61 50.00 1,010.80 27.00 7.60 15,991.25