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1991-12-02 CC Minutes . . . ALBERTVILLE CITY COUNCIL December 2, 1991 Albertville City Hall 8:20 PM PRESENT: Mayor Jim Wal sh, Counci lmen Duane Berning, Mike Potter, Donatus Vetsch, and Mark Barthel, City Attorney Mike Couri, City Clerk Linda Houghton Mayor Wa Ish call ed the regul ar meeting of the Al bert vi II e Ci ty Council to order at 8:20 PM. The start of the meeting was delayed because the City Council met with the District #885 School Board at 7: 30 PM to address the Ci ty' s concerns about modi fying the common boundary lines between the STMA and Elk River School Districts. The agenda was amended wi th the addi tion a report on the meeting with the District #885 School Board and a discussion of the progress on attracting a full-service bank to the City. Potter made a motion to approve the agenda as amended. Barthel seconded the motion. All voted aye. Vetsch made a motion to approve the follow-up sheet from the November 18, 1991, meeting. Barthel seconded the motion. All voted aye. Vetsch made a motion to approve the minutes from the November 18, 1991, regul ar Ci ty Counci I meeting. Barthel seconded the motion. All voted aye. Vetsch made a motion to approve the minutes from the November 19, 1991, Reassessment Hearing for Sunrise Commercial Park. Barthel seconded the motion. All voted aye. The minutes of the November 18, 1991, Assessment Hearing for Westwind Second Addition were amended to state that the written objections to the proposed assessment from the October 30, 1991, meeting is I imi ted to the Joint Powers charges for an inspector/observer on site. Vetsch made a motion to approve the minutes as amended. Barthel seconded the motion. All voted aye. Vetsch made a motion to approve the minutes from the November 19, 1991, Assessment Hearing for the Westwind Commercial Property. Barthel seconded the motion. All voted aye. Vetsch made a motion to approve the minutes from the November 21, 1991, Truth in Taxation Hearing. Barthel seconded the motion. All voted aye. Wayne Rains expressed his objections to the storm water quarterly billings. He stated that since the construction of the new high school, he and several of his neighbors are experiencing more water problems. Mayor Walsh will have the city engineer check . . . to see if the high school project is indeed causing water problems on other properties. Ken Lindsay reported on the di fficul ti es the maintenance department has had snow plowing because of the number of cars parked in the streets. Linda was directed to put a notice in the next newsletter asking residents to be aware that on street parking is prohibited until the street has been plowed curb to curb. Ken will meet with Councilman Vetsch to discuss snow removal. City Engineer Thore Meyer was not present at the meeting, but the Counci I revi ewed the November 20, 1991, letter f rom Thomas Holstrom from the MPCA. Thore is proceeding with his attempts to increase the storage capacity at the ponds. Berning made a motion to adopt the following resolution: BE IT RESOLVED, the City Counci I of the Ci ty of Albertville, hereby amends the Zoning Ordinance, adopted December 1988 and updated February 1991, as follows: 1000.4. Accessory Buildinqs. Uses and Equipment. (a) Farm operations are exempt from the requirements of this Subsection. (b) Single family detached uses: (I) No accessory use, building, structure of equipment shall be allowed within a required front yard. With the exception of a garage, no accessory building, structure, use or equipment may be placed within a front yard. (2) No accessory building, structure, and/or detached garage for a singe family dwelling shall occupy more that twenty-five (25) percent of the area of the rear yard. (3) The total floor area of either an attached garage or a detached garage for a single family detached dwelling shall not exceed nine hundred (900) square feet of floor area and not exceed the ground coverage of the dwelling, except by conditional use. (4) No building permit shall be issued for more than one (I) detached or attached private garage for each single family dwelling, except by conditional use permit. (5) No accessary detached building for a single family dwelling shall occupy more than one hundred fifty (ISO) square feet when . accompanied by an attached garage on the same lot nor shall the combined total floor area of an accessory detached building and/or attached garage exceed nine hundred (900) square feet except as each standard may be modified by conditional use permit. {6} No building permit shall be issued for the construction of an accessory building for a single family dwelling when an existing detached garage is located on the same lot, except by conditional use permit. {7} No permit shall be construction of more than building and/or structure, conditional use permit. issued for the one accessory except by . (8) Accessory buildings may encroach into the requi red side and rear yard setbacks wi thin the rear yard of a lot, except, however, that no such encroachment may occur on required easement, or in a required side yard setback abutting a street in the case of a corner lot. In no case shall the setback be less than ten (10) feet. Potter seconded the motion. All voted aye. Barthel made a motion to adopt the following resolution: BE IT RESOLVED, the Ci ty Counci I of the City of Albertville, hereby grants an excavation permit to allow Bernard Marx to move dirt on the Clem Marx property. No dirt will be removed from the property. A copy of the final site plan showing the new elevations will be submitted to the City. Vetsch seconded the motion. All voted aye. The Council directed the clerk to draft a policy stating that the chairs of the Planning and Zoning Commission and the Park Board meet with the clerk the week before the regular meeting to discuss the agenda and set time parameters for scheduling on the agenda for the Council to review at the next meeting. . Attorney Mike Couri reported that the assessment agreement on the PPM bui I ding val ues the property at $275,400. The property has been sold to Russ Vogt at a considerable amount under the assessed val ue. Vogt has requested that the Ci ty reassess the property so that his taxes wi II actual I y be paid on the actual market va I ue. Couri exp I ained that the TIF dis t ri ct wi II be decertified in 1992. However, the 1993 taxes will be based on the assessed value of the property on January 1, 1992. . Potter made a motion to adopt the following resolution: BE IT RESOLVED, the City Counci I of the Ci ty of Albertville, hereby agrees to void the assessment agreement for the PPM bui I ding, such that the 1993 property taxes on the building will reflect the actual market value of the property. Berning seconded the motion. All voted aye. Couri al so exp I ained that the appraisa I on the property through which the sanitary sewer line to serve the high school will run has been completed. Approximately 75% of the project cost can be assessed to the abutting properties. The other 25% of the costs can be assessed as an area wide assessment. Vetsch made a motion authorizing the city clerk to advertise for bids for the 1991-2 Improvement Project (High School Sanitary Sewer project) with the stipulation that bids are being taken now in order to provide accurate cost information for assessment purposes. Barthel seconded the motion. All voted aye. The Council received the drafts of the options for revising the Personnel Policy for their consideration. 4It The Council indicated they wish to pursue recruitment of a full service bank to locate in the City. Potter made a motion to set a work meeting of the Council for December 10, 1991, immediately after the adjournment of the second public hearing on the high school sewer line to establish a pay equity/comparable worth program, to review the Personnel Policy and to a wage scale for City employees. Barthel seconded the motion. All voted aye. The Council agreed not to join the Minnesota Association of Small Cities, Potter made a motion to cancel the joint meeting of the Councils of Albertville and otsego scheduled for December 3, 1991, and reset the meeting for December 12, 1991, at 7:30 PM at the Al bert vi II e Ci ty Ha II . Barthe I seconded the moti on. All voted aye. . Mayor Walsh reported that the City Council met with the District #885 School Board earlier this evening. The Council requested that the school board start a discussion with Elk River School Board to modify the common district boundaries so that the corporate limits of the City of Albertville are entirely in District #885. Walsh made a motion to appoint Councilman Potter to represent the City of Albertville on the committee established by the school . . . board to begin discussion on the modification. Vetsch seconded the motion. All voted aye. Walsh reported that he had voted against contracting maintenance service for the Joint Powers Water System at the last Joint Powers meeting. The Board did approve a two year contract with Munitech, Inc. Potter reported that the Park Board is in the process of looking at the future park needs. John Darkenwa I d, George Yankoupe, and Wa II yO' Dell again requested preliminary plat approval for Westwind Third Addition and the developer's request for the extension of water and sewer. The developers agreed to bear all City expenses associated with the extension of the sewer and water lines. Barthel made a motion to approve the preliminary plat for the Westwind Third Addi tion subject to MPCA approval of the sewer extension, contingent upon the developer bearing responsibility for all expenses incurred by the City. Potter seconded the motion. Vetsch, Potter, Barthel and Walsh voted aye. Berning voted no. Preliminary plat approval was granted for Westwind Third Addition, subject to the conditions set forth in the motion. Barthel made a motion to adjourn at 10:40 PM. Vetsch seconded the motion. All voted aye. . . . CK . CITY OF ALBERTVILLE BILLS TO BE PAID DECEMBER 2, 1991 VENDOR REASON 5675 ------------------------------------------------------------------- ------------------------------------------------------------------- AMOUNT 5676 5677 5678 5679 5680 5681 5682 5683 5684 5685 5686 5687 5688 5689 5690 5691 5692 5693 5694 5695 5696 BIZMART Fehn Gravel Feed-Rite Hackenmuellers Eugene Valerius Monticello NSP P.E.R.A. United Telephone Welter's Inc. Wright County Linda Houghton Ann Bednarczyk Ken Lindsay Mike Rutkowski Tim Barthel Gen. Ofc. Supplies 227.15 Snow Plowing-57th St 40.00 -Westwind 112.50 152.50 Testing - Sewer 99.50 Sts. - Gas C.H. - Gen. Sup. 227.01 40.37 Mileage-Fire Dept. Animal Boarding Nov. '91 Service Life Ins - A. Bednarczyk Telephone Service Repairs to equipment Sheriff, Sept. & Oct. Pay period ending 12/1 Pay period ending 12/1 Pay period ending 12/1 Pay period ending 12/1 Snow Plowing 11/23 P.E.R.A. Security State Bank Fed. Tax Deposit Radzwill Law Ofc. Radzwill Law Ofc. Redstone Const. Mark Barthel Pay period ending 12/1 Prof. Services Confidential Srvcs. 1991-1 Partial Pymt. #2 Nov. Council Mtgs. 267.38 19.32 222.00 2,023.18 12.00 209.65 24.32 4,288.74 642.47 476.97 751.00 626 . 14 25.86 1,075.18 309.60 11,318.25 1,725.00 107,611.51 124.67 . CITY OF ALBERTVILLE FINANCIAL STATEMENT November 14 - November 27, 1991 Beginning Cash Balance November 14, 1991 $177,134.41 INCOME (November 14 - November 27) Sewer Receipts 413.44 Special Assessments 30,267.01 Storm Water Receipts 111.10 Title Searches 10.00 TOTAL INCOME 30,801.55 Transferred from Sewer Construction 176,942.09 EXPENSES (November 15 - November 27) Check #'s 5639 - 5674 196,563.12 (Approved 11/18/91) TOTAL EXPENSES 196,563.12 . Ending Cash Balance November 27, 1991 $188,314.93 INVESTMENTS: CD #150231 (GF) - matures 12/12/91 @ 5.90% 99,454.52 CD #8287-Sewer - matures 4/10/92 @ 7.00% 250,000.00 CD #8290 (GF) - matures 4/10/92 @ 7.00% 250,000.00 CD #7640 (Lions) - matures 4/17/92 @ 5.75% 39,407.33 CD #8288 Sewer - matures 10/9/92 @ 6.0% 309,872.88 CD #8286-Sewer - matures 10/10/92 @ 7.25% 518,125.00 CD #8289 (GF) - matures 10/10/92 @ 7.25% 518,125.00 . TOTAL INVESTMENTS $1,984,984.73 . . . FOLLOW-UP SHEET November 18, 1991 LINDA - Close Sewer Construction account and transfer monles to the City's regular checking account. ACTION: Sewer account was closed on 11/19/91 and $176,942.09 was transferred into the regular checking account. BILL Draft various options for Vacation carryover as specified in the Personnel Policy for the Council to consider at the next regular meeting. EMPLOYEES - Draft job descriptions for his/her position for the Council to consider. ACTION: Drafts are enclosed in Council packet. LINDA: Establish and maintain personnel files on each City employee. ACTION: Files have been established. LINDA: Answer complaint from Gary Herbert about sod being displaced. ACTION: Letter was sent 11/20/91 (enclosed in Council packets). LINDA: Contact Supt. DeMatteis about being on the agenda for the December 2, 1991, school board meeting. ACTION: I contacted Mr. DeMatteis on 11/20/91 and asked to be scheduled on the agenda. I sent a follow- up letter, dated 11/22/91, confirming the agenda and enclosed a signed copy of the signed resolution for the agenda packet. LINDA: Send letter to Joint Powers requesting an itemized bill for the inspection/observer services for the Westwind Second Addition project. ACTION: Letter was sent 11/20/91.