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1992-09-21 CC Minutes . . . ALBERTVILLE CITY COUNCIL September 21, 1992 Albertville City Hall 7:50 PM PRESENT: Mayor Jim Walsh, Councilmen Mike Potter, Duane Berning, Donatus Vetsch, and Mark Barthel, city Engineers Thore Meyer and Norm Gartner, city ATtorney Mike Couri and City Clerk Linda Houghton Mayor Walsh opened the regular meeting of the Albertville City Council at 7:50 PM. The following additions were made to the agenda under Administration: Discussion of sewer rates, payment of the 1991 audit report, and fire department's concerns over the flags on the hydrants. Discussion of installation of cable television in the Hardwood Pond addi tion was added to the agenda under Communi ty Forum. Berning made a motion to approve the agenda as amended. Vetsch seconded the motion. All voted aye. The minutes of the September 8, 1992, minutes were amended as follows: (1) (2 ) (3) Page 1, Paragraph 9 to read ". . . "No Truck" sign on the corner of 57th Street and Barthel Industrial Drive. . ." Page 2, Paragraph 7 to add "The flags will be flown on special requests as well". Page 1, Paragraph 8 corrected to indicate that Ken is not required to talk to those property owners with items in the right-of-way. Page 5, Paragraph 7 is amended to state that Andy Savitski is required to blacktop only a portion of the parking lot until the drainage problem is corrected. (4) Barthel made a motion to approve the amended minutes. seconded the motion. All voted aye. Vetsch Barthel made a motion to approve the minutes of the September 14, 1992, Publ ic Hearing on 50th street as printed. Linda was directed to listen to the tape again to verify if changes to the minutes recommended by Mike Couri should be made. Vetsch seconded the motion. All voted aye. Barthel made a motion to approve the minutes of the September 14, 1992, work meeting. Vetsch seconded the motion. All voted aye. Dean Spencer told the Council that he and his neighbors in Hardwood Ponds have requested the cabl e tel evision company to extend its lines into the development. They have been told that there must be a petition signed by every homeowner in the development. Spencer asked the Ci ty to intervene. Linda was . . . ALBERTVILLE CITY COUNCIL September 21,1992 Page 2 of 6 directed to contact Mert Auger, one of the members of the cable television commission, and attempt to find out what needs to be done to get installation of the cable into Hardwood Ponds. Councilman Vetsch reported that he, Councilman Mark Barthel and Ken Lindsay have been looking at a used 1979 Ford truck at Hoglund Bus Company. The truck was previously owned by the City of Ramsey, is equipped with a plow, wing and hydraulic sander, and has 51,000 miles. The truck comes complete with accurate and up- to-date maintenance journals. A negotiated price of $8,500 has been reached. The parties also looked at a used two-way plow that can be added to the truck. The two-way plow can be purchased for $l, 100 . Sandblasting and painting the truck wi 11 cost about $1,700. A hydraulic bank to operate the two-way plow will need to be added. The Truck will also need a tune-up. Total costs of the add-ons and the tune-up should not exceed $1,000. With sales tax added, the cost of the completed vehicle should not exceed $13,099.50. The City's 1973 truck and the used plow could be put up for sale in the $3,000 range. Vetsch made a motion to purchase the truck and the accessory two-way plow, sandblast and repaint the vehicle, add a hydraulic bank to operate the two-way plow, and have a complete tune-up of the vehicle done at a not-to-exceed cost of $13,099.50. Barthel seconded the motion. All voted aye. Berning requested that the report on the costs of the City's snowplowing season for 1991-92 previously given to the Council be added as an attachment to the minutes to reflect that the City Council did compare costs of City-operated snowplowing vs. contracted snowplowing. Potter noted for the record that one of the owners of Hoglund Bus Company is a nephew of Councilman Vetsch. Ken Lindsay has only received one price to install a drain line in the flow meter manhole. The price from Metropolitan Underground is $986. The Council and Ken felt that amount was too high and no action on the drain line until Ken can secure other prices. Ci ty Engineer Thore Meyer reported that Frankfort Township has taken bids for improvements to MacIver Avenue and 50th street. An option bid includes the approximately 1300 feet of 50th street west of MacIver Avenue that is in the city limits. Frankfort has bid this section of street wi th curb and gutter. The cost of the option bid which includes the City's portion of 50th street was about $75,000. Albertville's half of that total would be about $37,500. Thore told the Council that there are two areas they must address--one, does the City want curb and gutter; and two, what . ALBERTVILLE CITY COUNCIL September 21,1992 Page 3 of 6 municipality should do what portion. The Council concurred that the City will require curb and gutter. Thore stated his opinion that the City needs the dirt from the hill area for fill in the low areas and it appears to be much easier for the City of Albertville to do the improvements to 50th street. Counci lmen Vetsch and Berning, along with Thore, will meet with Frankfort's engineer and Board to negotiate a workable solution to who will do what. The consensus of the Council is that the City should to all of 50th street up to MacIver Avenue. Mike Couri arrived at the meeting at 8:45 PM. Thore explained that he has talked to Clem and Bernard Marx regarding the drainage on the property owned by Marx and Jim Hennum. He has directed Marx to approach the City if they wish to proceed. . Thore presented a map of the trunk sewer line showing the assessable footage in red and the wetlands areas in yellow. The map gives an allowance of 150' on the assessment of corners. Thore also provided a calculation and a summary sheet for the Council to consider at a work meeting to be scheduled at a later date. Thore reported that Frankfort Township has decided not to pursue securing an easement or going ahead with the cleanout of the di tch as had been proposed in a tentative agreement reached in committee. Thore will continue to pursue the agreement with MNDOT to drain the I-94 area. Norm Gartner will have a schedule for the sewer line replacement phases as well as plans and specs for the project for the first Council meeting in October. Norm will check with DTED to see if expenses incurred for replacing the existing sewer mains is reimbursable to the City after the entire 1992-11A project has been accepted for publ ic financing. Counci lman Berning asked Gartner to get pricing on putting curbs along 60th street when the street is torn up for sewer main replacement. The Council reviewed the letter from Gartner dated September 17, 1992, regarding alum usage at the wastewater plant. No action was taken. Thore reported that he has contacted the architect for the new high school about the storm drainage ditch in front of the building. Thore is waiting for the results of the measurements from the surveyor and the architect. . Thore was asked to check into the retaining wall in the Barthel Manor Second Addition. . ALBERTVILLE CITY COUNCIL September 21,1992 Page 4 of 6 Thore was directed to check into the complaint from Mike Heuring regarding the ditch at the County Work Building. He will contact the County Engineer about the problem~ Mayor Walsh officially thanked Thore Meyer and Meyer-Rohlin, Inc. for donating the topo map of the city Park and for the time he donated to this effort. Walsh, Berning and Norm Gartner will set up a meeting to establish new sewer rates to be effective the first of the year. Couri reviewed the $350,000 bond for the truck sanitary sewer line he has negotiated for sale with four area banks. The bond will be 12 years at a 5.7% interest rate. The City will assess the actual cost of the project of $350,867, but the bond amount is requi red to be rounded to the nearest $5,000 increment. The closing for the bonds has been scheduled for September 30. Potter made a motion to adopt RESOLUTION 1992-25 awarding the sale of $350,000 General Obligation Bond 1992A. Barthel seconded the motion. All voted aye. . Barthel made a motion to adopt RESOLUTION 1992-26 (DECLARING THE OFFICIAL INTENT OF THE CITY OF ALBERTVILLE TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY) for the replacement of existing sewer main in the amount of $360,437.00. Potter seconded the motion. All voted aye. Potter made a motion to adopt RESOLUTION 1992-27 (DECLARING THE OFFICIAL INTENT OF THE CITY OF ALBERTVILLE TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY) for the improvement of 50th Street NE in the amount of $295,305.00. Vetsch seconded the motion. All voted aye. Couri reported that the developer's agreement for Pysk's 5th Addition is on hold until the developer decides if he wishes to proceed based on the costs. Couri was reminded to be sure that park dedication be included in the developer's agreement. The developer's agreement for the Westwind 3rd Addition is being drafted. The park dedication fee of $170 per unit will be included in the agreement. The City will also address the problem that the Fire Department does not have a ladder that will extend up three floors. This matter must be addressed as well. . LeRoy Berning addressed the Council with the results of the bids received on the park shelter renovations. Attorney Mike Couri advised the Council that the City must receive a minimum of two bids for each item bid. The low bids for the completion of the project total $58,621.00. The Jaycees have pledged $20,000 to this . ALBERTVILLE CITY COUNCIL September 21,1992 Page 5 of 6 project, the Lions have pledged $15,000 and the Council has agreed to contribute $15,000 of the insurance proceeds to the new building. Berning asked if the City would be able to spend the additional $8,621.00 to allow the project to proceed. The Council concurred that this amount could be taken from the TIF monies that are to be spent. The Park Board vol unteered to contribute the $2,000 in their capital outlay budget toward the project if necessary. The Council stated that the Park Board's budget would not be used. Mike Couri left the meeting at 10:00 PM. Potter made a motion to accept all low bids in each category in which there are two or more bids. The categories with only one bid are excluded, i.e., ceiling, electrical, overhead garage, heating and plumbing bids. Berning agreed to attempt to get at least one more bid in each category that has only one bid by the next Council meeting. Barthel seconded the motion. All voted aye. . Superintendent Mario DeMat teis showed the Counci 1 the proposed boundary 1 ines between the st. Michael-AI bertvi 11 e and the El k River School Districts. The Elk River School Board will meet tomorrow to act upon the boundary changes. Barthel made a motion to approve the Financial Statement for the period September 3-15. Berning requested that Linda check into the investments of the certi ficates of deposi t that mature in October for the Council to consider at the next meeting. Vetsch seconded the motion. All voted aye. Barthel made a motion to pay the bills as presented (Check #6752-#6772). Vetsch seconded the motion. All voted aye. Barthel made a motion to approve the amendment to the Joint Powers Operating and Authorization Agreement at Paragraph C-4.a and C-4.b as presented. Vetsch seconded the motion. All voted aye. . Berning questioned whether Joint Powers could be charging the City for hydrant use for flooding the hockey rinks, Friendly City Days, etc. Mayor Walsh and Councilman Barthel, the Joint Powers representati ves, expl ained that hydrants can be used by ci ty employees only without the hydrant charge applying. They recommended that Linda notify Joint Powers when the City will be using a hydrant. The Joint Powers requires that a back-flow preventer valve be used on hydrants. The City may later consider the purchase of its own back-flow preventer valve. Barthel made a motion to adopt the Joint Powers Ordinance Concerning Water Permits. Vetsch seconded the motion. All voted aye. . . . ALBERTVILLE CITY COUNCIL September 21,1992 Page 6 of 6 Barthel made a motion to approve RESOLUTION '1992-28, entitled RESOLUTION CONCERNING A CONSTITUTIONAL AMENDMENT TO CREATE A NEW PROPERTY TAXPAYER'S TRUST FUND IN MINNESOTA. Vetsch seconded the motion. All voted aye. Barthel made a motion to reset the Truth for December 8, 1992, and the continuation necessary, for December 15, 1992, at 7:30 PM. motion. All voted aye. in Taxation Hearing of the hearing, if Vetsch seconded the The Counci I di rected Linda to have Pat Krause, or another representative from the Gruys, Borden & Carlson firm, attend the next Council meeting to address the Council's concerns regarding the cost of the 1991 audit report. Linda informed the Council that Fire Chief Rick Wacker asked to clarify that the Fire Department does not have problems with rocks or shrubs around hydrants. The bigger danger or chance for injuries to firemen, according to Wacker, is the flags attached to the hydrants. Linda informed the Council that Roger Kirsch has submitted a price of $365 to install two ridgulators. The project will be line itemed under Building/Plant maintenance. Al bert Barthel addressed the Counci 1 concerning the maintenance department's equipment backed too close to the fire trucks. The Council agreed to have the maintenance department move the equipment back away from the fire truck and paint a line on the floor to separate the two areas. Potter made a motion to adjourn the motion. All voted aye. FILE: M9-21-2