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1993-05-27 CC Minutes Special Albertville City Hall 6:00 PM . ALBERTVILLE CITY COUNCIL SPECIAL MEETING May 27, 1993 PRESENT: Mayor Mike Potter, Councilmembers Duane Berning, Albert Barthel, John Vetsch and Sharon Anderson, City Clerk Linda Houghton, City Attorney Mike Couri, City Engineer Thore Meyer Mayor Potter called the special meeting of the Albertville City Council to order. Barthel made a seconded the motion. motion to approve All voted aye. the agenda. Anderson At torney Couri presented the Counci I wi th information on policies used by area communities concerning letters of credit on development projects for their review. The City of Albertville currently requires a letter of credit in the amount of 25% of the project costs, which is considerably lower than surrounding communities. Couri suggested that the Council may wish to consider establishing a policy to affect future developments. . Couri also pointed out that the Council is free to continue financing projects under the 429 statutes if they wish. The Council could consider shortening the time length of the bond and the number of years over which costs are assessed. Couri pointed out that the City of Elk River sets its 429 bonds for payment in four years and assesses the projects over a three year period. Because of the shorter time limit of the bond, the City usually gets a lower interest rate on its bonds. Barthel made a motion to adopt RESOLUTION 1993-7 entitled CITY POLICY REGARDING FINANCING UNDER THE 429 STATUTES AND ESTABLISHMENT OF REQUIRED SURETY. The Al bert vi II e Ci ty Counci I reserves the right to determine project-by-project whether a project is to be financed under the 429 Statutes. On all future residential and commercial developments in the Ci ty of Albertvi II e requesting financing under the 429 statutes, a letter of credit in the minimum amount of 50% and a maximum of 100% will be required of the developer, the percentage to be set project-by-project at the Council's discretion. The total project will be assessed to the benefitting properties over a minimum of three years and a maximum of five years. A letter of credit in the amount of 105% of the total project cost will be required on all developer-financed projects and the City will require the street warranty in these developer-financed projects to extend two years beyond completion. Berning seconded the motion. All voted aye. . Thore advised the Council that the apparent low bidder on the wastewater treatment plant expansion is unable to hold his bid for an addi tional 60 days as requested. Therefore, that bid has . ALBERTVILLE CITY COUNCIL SPECIAL MEETING May 27, 1993 Page 2 of 2 expired. The Council questioned Couri if a contract could be signed with the next lowest bidder. Couri will check with bond counsel, but he recommended that the Council rebid the project to be on the safest legal ground. Bid opening date will be determined by the schedule necessitated by publication but will be around July 1. Anderson made a motion to adopt RESOLUTION 1993-8 enti tl ed RESOLUTION ORDERING ADVERTISING FOR BIDS FOR IMPROVEMENT PROJECT 1992-IIA. Barthel seconded the motion. All voted aye. Thore explained that the extension from the low bidder on the psyk's Fifth Addition has also expired and the project should be let for bids again. Doug Psyk told the Council that some minor points in the developer's agreement have been worked out with the city attorney and he is ready to proceed. Vetsch made a motion to adopt RESOLUTION 1993-9 entitled RESOLUTION ORDERING ADVERTISING FOR BIDS FOR PSYK'S FIFTH ADDITION. The specifications will call for alternate bids on the use of PCV watermain. The Council will make the determination whether to allow use of PCV watermain at a later date. Anderson seconded the motion. All voted aye. 4It Vetsch made a motion to adjourn the special meeting at 7:04 PM. Anderson seconded the motion. All voted aye. Michael Potter, Mayor . . ALBERTVILLE CITY COUNCIL JOINT MEETING WITH PARK BOARD AND PLANNING COMMISSION May 27, 1993 Albertville City Hall 7:30 PM PRESENT: Mayor Mike Potter, Councilmembers Duane Berning, Albert Barthel, John Vetsch and Sharon Anderson, City Clerk Linda Houghton, City Attorney Mike Couri, City Engineer Thore Meyer, City Planner David Licht, Members of the Planning Commission and the Park Board Mayor Potter called the joint meeting to order. The purpose of the joint meeting is to review the City's Comprehensive Plan. Mayor Potter turned the meeting over to Dace Licht who gave the members present a general overview of the Comprehensive Plan that the City adopted in April of 1989. He explained that much time and effort had been put into developing the plan by City staff and boards. The plan details the general long-range goals of the Ci ty and is basically a "concept plan". Licht advised against rezoning any particular area until such time that a request for rezoning has been entered with the City. . The Comp Plan identifies collector streets that should be the major traffic routes, but does not specify exactly how these streets would run. Licht was questioned on quality standards, i.e. blacktopped parking lots, curbing, etc. Licht stated that these issues are not covered in the Comp Plan but rather in the Zoning Ordinance. If there seems to be an area where several requests for the same type of variance is requested, the Planning Commission should consider amending the Zoning Ordinance. Licht also advised that Findings of Fact are an essential part of granting a variance and/ or conditional use permit. No variance should be considered without adequate findings of fact. Licht also pointed out that some cities have established a Trails Plan for setting aside dedicated walkway or bike paths between the parks system. Mayor Potter requested that Licht meet with the Park Board to review other communities' Trail Plans to determine if the City should implement such a plan. Licht al so advised the Counci I that the Ci ty' s Zoning Map should be updated at least annually, and that all amendments to the text of the Zoning Ordinance be updated as they occur. . It is agreed that monthly staff meetings with the planner, the engineer and the clerk will be conducted to review all Planning requests before they come before the Board. Licht reviewed his contract with the City of Albertville that sets his charge for up to four hours of time in the monthly meetings at $125. . Mayor Potter expressed an interest in all City boards meeting at least annually, necessary reV1S1ons possibly in January, to review and in the Camp Plan and Zoning Ordinance. make Anderson made a seconded the motion. motion to adjourn All voted aye. at 9:40 PM. Barthel Michael Potter, Mayor . .