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1993-07-19 CC Minutes Albertville City Hall 7:30 PM . ALBERTVILLE CITY COUNCIL July 19, 1993 PRESENT: Mayor Mike Potter, Councilmembers Duane Berning, Sharon Anderson, John Vetsch and Al bert Barthel, Ci ty Engineer Thore Meyer, City Clerk Linda Houghton Mayor Potter called the regular meeting of the Albertville City Council to order. The agenda was amended by adding the following item under Administration: (1) Amendment to lease agreement with Security Bank Northwest Berning made a motion to approve the agenda as amended. Barthel seconded the motion. All voted aye. Potter removed approval of Check #7643 to Babcock, Langbein & Company in the amount of $4,500 from the consent agenda. . Anderson made a motion to approve the Follow-Up Sheet from the July 6, 1993, meeting as presented. Barthel seconded the motion. All voted aye. Paragraph 1, Page 5 of the minutes of the Jul y 6, 1993, meeting was amended to clarify that one driveway access on 50th Street was approved for Gerald Corbin. Corbin also has one driveway access on Main Avenue. Anderson made a motion to approve the minutes of the Jul y 6, 1993, meeting as amended. Barthel seconded the motion. All voted aye. Paragraph 3, Page 1 of the minutes of the Jul y 12, 1993, special meeting was amended at line 8 to read: Meyer stated that Albertville's total share of the runoff, including the discharge from the wastewater treatment facility, would be between 20%-30%. Anderson made a motion to approve the minutes of the July 12, 1993, special meeting as amended. Barthel seconded the motion. All voted aye. . Susan Qui tmeyer addressed the Counci I about the drainage problem on Lake Avenue. Thore had checked the area and found that the City does have a five foot utility easement over the back property lines. He recommended that the most likely solution to the problem would be a cooperative effort by the property owners to install a field tile line. One of the property owners has filled a garden area on the back of his lot, and this seems to be preventing some of the storm water to drain. Linda was directed to notify that property owner that he must reshape and level his garden within thirty (30) days to allow the water to drain properly. The Maintenance Department had nothing to report. . ALBERTVILLE CITY COUNCIL July 19, 1993 Page 2 of 5 Bernard Marx addressed the Council requesting a grading permit to allow him to cut and fill on his father's property. The Council explained that all areas to be either cut or filled must be identified and approved by the City Engineer before a grading permit will be issued. Mayor Potter will meet with the building inspector about the requirements and will contact both Jim Hennum and Bernard Marx regarding what can be done. City Engineer Thore Meyer presented a Feasibility study for the 50th street drainage problems dated July 19, 1993. The study lists three different options to reduce possible erosional impact to the property owned by Ron Becker as follows: Option 1. A sand or rock filled retention pit constructed at the storm sewer outlet. The retention pit should be at least 12' deep by 15' across. Estimated cost of Option 1 is $2,040. . Option 2. A supplemental 4'-5' PVC drainfield line would be installed from the existing rip-rap structure or sand/rock pit (as proposed in Option 1) to the intersection of the recently installed line and previously existing old clay drainfield line. Estimated cost of Option 2 is $1,000. Option 3. This option uti I izes the existing surface flowline through the field and includes placement of a permanent deep-rooted grass swal e. Estimated cost of Option 3 is $2,000. A temporary and a permanent easement would be required from the property owner for whichever option is chosen. Thore was directed to meet with Ron Becker to discuss which plan is most acceptable to the Beckers. Thore informed the Council that to his knowledge the City of Otsego has not yet acted on the ditch agreement as proposed by the City of Albertville. Consideration of the issuance of the NPDES permit by the full PCA Board has been scheduled for 11:20 AM on Tuesday, July 27th. The PCA staff is recommending a denial of the objections raised by the City of Otsego and reissuance of the NPDES permit. . Because the City's NPDES permit has been already been scheduled for consideration by the full PCA Board, and because the City of Otsego has not yet acted on the proposed agreement for cost sharing in Otsego Creek cleanout and, consequently, has not . . . ALBERTVILLE CITY COUNCIL July 19, 1993 Page 3 of 5 wi thdrawn its let ter of protest to the issuance of the NPDES permi t, Vetsch made a motion to rescind approval of Resol ution #1993-18, detailing the cost sharing formula to be used in the otsego Creek cleanout. Anderson seconded the motion. All voted aye. Linda was directed to send notification of this decision to the City of Otsego. Anderson made a motion to appoint Janet Heikes to represent the City of Albertville at the informational meeting on regional wastewater concerns on July 28, 1993. Berning seconded the motion. All voted aye. Councilmember Barthel left the meeting at 8:40 PM. Thore reported that the curb and gutter are nearly complete on 50th street. The contractor wi II be shaping up behind the curbs, repairing driveways and installing sidewalks next. The sewer replacement project is going well. The contractor is currently working on 60th street. They will also be replacing the pipe on Lander Avenue and starting on Main street next week. Mayor Potter reported that several property owners on Lander Avenue are interested in having the enti re surface of Lander Avenue redone. Thore was directed to get cost estimates on repaving all of Lander Avenue. Linda was directed to check with the attorney to determine if those additional costs could be assessed to the property owners. Thore reported that work in Psyk' s 5th Addi tion was begun today. Thore wi II meet with Ken Lindsay of the maintenance department to determine the best place to use the excess dirt from the sewer replacement project. Thore has sent a second letter to Kadlec Excavating regarding the extra bills for locating Bebeau's sewer service and the problem with the culvert. A copy of the letter has been sent to Kadlec's bonding company as well. Thore was directed to contact MNDOT regarding the cooperative effort on solving drainage problems between the City, the state and Frankfort Township. Anderson made a motion to approve the Financial statement for the period of June 28-July 15 as presented. Barthel seconded the motion. All voted aye. In the event that the City is required by the Wright County Treasurer or other such County official to pay said Treasurer's office an amount in excess of $10.00 per year pursuant to Minnesota Statute 272.68 subdivision 3, the Bank agrees to pay, on the city's behalf, all such annual amounts due to the County Treasurer in excess of $10.00. . ALBERTVILLE CITY COUNCIL July 19, 1993 Page 4 of 5 Anderson made a motion to approve payment of Check "s 7641- 7642 and Check "s 7644-7681 as presented. Check '7643 to Babcock, Langbein & Company will be held until the management letter is received. Barthel seconded the motion. All voted aye. The Fire Building Committee will conduct its first meeting at 7:00 PM on Thursday, July 29 at City Hall. Savings bonds will be presented to the new Albertville royalty at the next Council meeting. Anderson made a motion to increase the police protection contract with the Wright County Sheriff's Department for 1994 from the current three hours per day to four hours per day. Berning seconded the motion. All voted aye. Anderson made a motion to approve a change in working hours from 7:30 AM to 4:00 Pm for both maintenance employees. Barthel seconded the motion. All voted aye. . Berning made a motion to set a special Council meeting to go over employee reviews and to discuss the 1994 budget for Monday, August 9, 1993, at 7:00 PM. Anderson seconded the motion. All voted aye. Berning made a motion to approve the following additions to the lease with Security Bank Northwest for the City-owned property on the corner of Large Avenue and 60th Street as follows: 10. REIMBURSEMENT BY BANK. 11. OPTION TO RENEW. . This lease shall be renewable, at the option of the Ci ty, for a period of one year, said period to run immediately following the term of this Lease. Written notice of renewal of said Lease must be received by the Ci ty at least 60 days prior to the expiration of the term of this Lease. . . . ALBERTVILLE CITY COUNCIL July 19, 1993 Page 5 of 5 Vetsch seconded the motion. All voted aye. Anderson made a motion to adjourn at 9: 25 PM. seconded the motion. All voted aye. Berning Michael Potter, Mayor