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1993-08-02 CC Minutes . ALBERTVILLE CITY COUNCIL August 2, 1993 Albertville city Hall 7:30 PM PRESENT: Mayor Mike Potter, Counci lmembers John Vetsch, Duane Berning, Sharon Anderson and Albert Barthel, City Engineer Thore Meyer, City Clerk Linda Houghton Mayor Potter called the regular meeting of the Albertville City Council to order at 7:35 PM. The agenda was amended by adding the following items under Administration: (1) Resolution 1993-20 (IRS tax exempt status for psyk's 5th Addition (2) Approval to pay Check #7643 to Babcock, Langbein & Company in the amount of $4,500 (3) Discuss job description changes (4) Time clock (5) Liability questions on City owned vehicles Berning made a motion to approve the agenda as amended. Anderson seconded the motion. All voted aye. e Berning made a motion to approve the Follow-up Sheet from the July 19, 1993, meeting. Vetsch seconded the motion. All voted aye. The minutes of the July 19, 1993, meeting were amended on Page 3, Paragraph 5 to read that "two property owners" instead of "several property owners". The minutes were also amended with the additions: Anderson made a motion to approve the request from the Fire Department to move $1,680 from the Pale 5 budget to allow the Fi re Department to purchase other equipment. Barthel seconded the motion. All voted aye. Anderson made a motion to approve the 3.2 Liquor License for the Albertville Jaycees for August 6 from 6:00 PM to 12 Midnight and for August 7 from 9:00 AM to midnight. Barthel seconded the motion. All voted aye. Berning made a motion to approve the minutes of the July 19, 1993, minutes as amended. Vetsch seconded the motion. All voted aye. . Keith Franklin addressed the Council concerning his plans to relandscape his business. Franklin has applied for a grading permit and was told he must provide information on elevations at the present time and the proposed elevations after the grading is completed. He plans to construct a new driveway into his business and wants to be sure that the water flows away from his building and driveway. The Council informed Franklin that the final . ALBERTVILLE CITY COUNCIL August 2, 1993 Page 2 of 4 elevations must be approved before the permit can be issued, and Mayor Potter volunteered to help Franklin get the elevation information together for the permit. Lenny Tallman explained he had received the letter from the City regarding the elevation of his garden. He told the Council that if he is forced to lower the elevation of the garden, his yard will also flood. The Council advised Tallman that the portion of his garden that lies on the easement should be lowered. This will probabl y not sol ve the drainage probl em compl etel y. Thore has recommended that the homeowners with the drainage problems should cooperatively do some drain tiling along the back yards to el iminate the drainage probl ems. Tallman does not feel that the homeowners should be responsible for correcting the problem. The Ci ty Counci I expl ained that the Ci ty cannot become invol ved in correcting individual drainage problems. - Judy Roden questioned whether a fire contract had been signed between the City of otsego and the City of Albertville covering the area of otsego lying south of 1-94. The Council reported that a contract has been prepared for otsego to consider, but otsego has not decided to sign the contract at this point. The Council authorized Ken to get prices for installing drain tile in the City Park parking lot before crushed granite is added. Ken wi II work wi th LeRoy Berning on what needs to be done to improve the parking lot area. The Council directed Ken to check with Widmer, Inc. to see if they will grade the road along the railroad property while they have their equipment on Main street. Thore presented the plans and specs for improvements in the Hardwood Ponds 2nd Addi tion. Barthel made a motion to adopt RESOLUTION '1993-21 entitled A RESOLUTION ACCEPTING THE PLANS AND SPECS FOR HARDWOOD PONDS SECOND ADDITION. Berning seconded the motion. All voted aye. Thore reviewed Buffalo Bituminous' request for a two week time Barthel made a motion to adopt RESOLUTION '1993-22 entitled A RESOLUTION DIRECTING THE CITY CLERK TO ADVERTISE FOR BIDS FOR IMPROVEMENTS FOR HARDWOOD PONDS SECOND ADDITION. This resolution is contingent upon the City awarding a contract for expansion of the wastewater treatment facility. Anderson seconded the motion. All voted aye. . Linda was directed to send letters to those property owners along Lander Avenue asking for input regarding replacing the entire bituminous surface of Lander Avenue. . ALBERTVILLE CITY COUNCIL August 2, 1993 Page 3 of 4 extension on completion of 50th street with the Council. Substantial completion of the improvement was scheduled for August 1. Because of the wet summer, the contractor was unabl e to complete the improvement by August 1. Anderson made a motion to grant the two week time extension to Buffalo Bituminous contingent upon Buffalo Bituminous agreeing to repair the 11' X 15' stretch of 51st Street which was removed to repair a water main break. The new compl etion date is August 15, 1993. Barthel seconded the motion. All voted aye. Thore updated the Council on the sewer replacement project and psyk's 5th Addition improvement progress. . Kenco has decided to withdraw their request for improvements in the Parkside Addition under the 429 statutes and will finance the improvements through the company. Thore has already worked on finalizing the plans and specs for the improvements as the city engineer. The plans and specs are nearly completed at this point. Since the Council has previously determined that the city engineer cannot work for both the developer and the city, Thore asked for direction from the Council on what should be done. Since Thore's office is required to review all plans and specs for projects in the city anyway and has already nearly completed the plans and specs for Parkside because it was a 429 project, Barthel made a motion to accept Kenco's request to withdraw his 429 request and to allow Meyer-Rohlin to continue engineering the Parkside project at the developer's request. Vetsch seconded the motion. Vetsch and Barthel voted aye. Anderson and Berning voted no. Mayor Potter cast the tie-breaking vote and voted aye. The motion carried. Thore presented another proposal to eliminate the drainage probl ems on the Ron Becker property. Thi s proposal ca II s for a 12" PVC pipe from a manhole at the west edge of Becker's property to a manhole on the easement between Becker's property and the lots in Barthel Manor Second Addi tion. A sodded swal e would be constructed from the manhole along the back lot lines of Barthel Manor Second Addi tion. The estimated cost of this proposal is $5,440. Thore suggested that at least a portion of the cost could be assessed specifically against the Becker property since there is a specific benefit to that property. Ron Becker would prefer to have the entire area piped directly to the storm sewer. The Council tabled further discussion of the Becker drainage problem. Thore will present a report on the 1-94 crossing at the next meeting. . The Council took no action on the report from Thore dated July 29, 1993, regarding storm sewer improvements. . ALBERTVILLE CITY COUNCIL August 2, 1993 Page 4 of 4 Berning made a motion to approve the Financial statement for the period July 16 - July 28 as presented. Vetsch seconded the motion. All voted aye. Berning made a motion to approve payment os Check "s 7676 - 7716 and Check' 7643 as presented. Vetsch seconded the motion. All voted aye. Berning made a motion to approve the contract with the Wright County Assessor for assessment work for the 1994 assessment at a contract price of $5.75 per parcel. Vetsch seconded the motion. All voted aye. Anderson made a motion to adopt RESOLUTION '1993-20 entitled DECLARING THE OFFICIAL INTENT OF THE CITY OF ALBERTVILLE TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY for Psyk's 5th Addition. Berning seconded the motion. All voted aye. . The Council reviewed the otsego Creek Agreement as passed by the City of otsego. Attorney Lloyd Grooms has recommended minor changes in the verbiage of the agreement. Linda was directed to draft those changes into the Agreement and send the draft to otsego for their approval. Potter and Barthel were appointed to be on the otsego Di tch Agreement Commi t tee. The commi t tee wi II meet wi th otsego's representatives to finalize the agreement. Savings bonds will be presented to the new Albertville Royalty at the August 16, 1993, meeting. . Potter, Mayor Councilmember Vetsch would like the maintenance employees to punch out for lunch. Linda informed the Council that the used time clock purchased from Radiation Products is not accurate. She also questioned the need for the maintenance employees to come back to City Hall simply to punch out for lunch and then return to City Hall again at the end of the I unch break. The Counci I had previously discussed whether those employees could drive the city vehicle to and from lunch and had agreed that they could. A liability issue may arise from the use of the city owned vehicle during lunch time. Linda will check into that question. Vetsch made a motion to adjourn at 9:57 PM. Berning seconded the motion. All voted aye.