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1993-10-04 CC Minutes . . . ALBERTVILLE CITY COUNCIL October 4, 1993 Albertville City Hall 7:30 PM PRESENT: Mayor Mike Potter, Councilmembers John Vetsch, Duane Berning / Sharon Anderson and Albert Barthel, Ci ty Cl erk Linda Houghton, City Engineers Ron Guerts and Norm Gartner, City Attorney Mike Couri Mayor Potter called the regular meeting of the Albertville City Council to order. The agenda was amended by adding preliminary plat approval for Parkside 2nd Addition under engineering. Barthel made a motion to approve the agenda as amended. Berning seconded the motion. All voted aye. Vetsch made a motion to approve the Follow-Up sheet from the September 20, 1993, meeting as presented. Barthel seconded the motion. All voted aye. Vetsch made a motion to approve the minutes of the September 20, 1993, regul ar meeting as presented. Barthel seconded the motion. All voted aye. Vetsch made a motion to approve the minutes of the September 28, 1993, work meeting as presented. Barthel seconded the motion. All voted aye. Russ Voght did not concerns over a failed property. appear at the meeting septic system on the to discuss his Ralph Ackerman Bill Dwinnell addressed the Council. He requested that the Council approve a building permit to allow him to pour the footings and foundation for a new home in Hardwood Ponds 2nd Addi tion. Linda explained that the developer has not yet signed the Developer's Agreement or presented the Letters of Credit for the project. Consequently, the City has not signed the contract with the contractor for the improvements to be installed. The Council told Dwinnell they could not consider the possibility of issuing any permit unitl all paperwork for the project has been completed. Doug Psyk addressed the Council regarding his concerns that Joint Powers Board wi 11 not allow any connections to the water system until after the bacteriological test results and the as- builts have been completed. psyk requested that Albertville's representatives to the Joint Powers Board discuss allowing final approval for connections to be an administrative decision, rather than the current requirement of Board action. . ALBERTVILLE CITY COUNCIL October 4/ 1993 Page 2 of 4 Ken Lindsay explained to the Council that he, Linda and Mayor Potter had met at the wastewater facility to look at the condition of the old storage garage. All agreed that the garage is in poor condition and should be removed to avoid having a retaining wall constructed around it. Potter and Ken measured the area and found there is sufficient room for a new building to be constructed on site. Lindsay presented the prices he'd gotten for constructing a three sided storage shed. The Council concurred that the old storage garage should be removed, but Councilman Berning questioned whether there would be the need for additional storage when the administrative offices are moved to the old clinic building and the fire department is moved to a new building. Mayor Potter reported that he is waiting a price quote from Lyman Post and Beam. Gartner will get the information from the contractor on when grading is proposed around the current storage building. The Council agreed to table the decision until all information is available. . Ken presented a quotation from Albertville Body & Fender for the installation of a window in the right door of the plow truck that will enable the driver to see the wing as he is plowing. The window will be installed before snow plowing season. Ken reported that there may be excess dirt from the Hardwood Ponds 2nd Addition project that could be used in the Westwind Park. No decision was made at this time. Ken will remove the signs from the old Park & Ride site and install posts as barriers. The Council tabled the quotation from Rice Lake Contracting to demolish and bury the materials from the old tank at the wastewater treatment facility. . Kent Roessler, the developer of the Parkside 2nd Addition, discussed his preliminary plat with the Council. The plat consists of 18 separate lots and are proposed for twin homes with a zero lot line. Roessler explained that the units will be quality, but affordable, units with maintenance-free exteriors with some brick and attached 20' X 20' double garages. The split entry units are 860 square feet on the main floor with an 800 square foot unfinished lower level. Roessler is proposing a 25' front yard setback to coincide with the 25' front yard setback in the rest of the Westwind PUD. Roessler stated that the yards will be sodded 150' back from the curb. There will be restrictive covenants recorded with the plat. Roessler agreed to include the specifications detailed above in the Developer's Agreement to insure that all uni ts wi 11 be constructed as proposed. Barthel made a motion to grant preliminary plat approval to Parkside 2nd Addition with the following stipulations: (1) All units will meet a 30' front yard setback. . ALBERTVILLE CITY COUNCIL October 4, 1993 Page 3 of 4 (2) All units will have a 20' X 20' garage. (3) Restrictive covenants will be recorded with the plat. Anderson seconded the motion. All voted aye. . Roessler requested that building permits be issued for the Parkside Addition prior to curb, gutter, and gravel completion. He stated it is crucial to his business to get several model homes up this fall. Curb, gutter and gravel will be put down later this fall. Since he is paying for his own improvements, additional work caused because of damage to the streets will be borne by Roessler. Counci lmember Vetsch stated that the Ci ty may be unabl e to get emergency vehicles to the building sites and the City would be 1 iabl e. Roessl er offered to sign an indemni fication agreement releasing the City from all liability or risk. City Attorney Mike Couri recommended that the City issue the building permits with the stipulation that no Certificate of Occupancy will be issued until after the curb, gutter and gravel base are in if an Indemnification Agreement is signed by Roessler and the City. Barthel made a motion to allow building permits to be issued in the Parkside Addition, subject to Mayor Potter and Linda reviewing and signing the Indemnification Agreement. Vetsch seconded the motion. All voted aye. City Engineer Norm Gartner presented the abstract of bids for the Westwind Third Addi tion Improvements in his letter dated September 30, 1993. Randy Kramer Excavating is the apparent low bidder in the amount of $86,693.20. Anderson made a motion to adopt RESOLUTION '1993-32 awarding the bid for the Westwind Third Addition Improvements to Randy Kramer Excavating in the amount of $86,693.20. Barthel seconded the motion. All voted aye. Chem Marx was not in attendance; therefore, the Council did not address the storm sewer project on his property. Vetsch made a motion to grant Machtemes Construction a four week extension for detention pond excavation in the psyk's Fifth Addition. Barthel seconded the motion. All voted aye. Norm reviewed the cost figures for the 50th street Improvement Project. There were cost overruns in both the sodding and the retaining wall. The Council questioned why there were overruns and Norm explained that the bid price is on a per unit basis and more sod and more retaining wall construction were necessary. Pricing per uni t, rather than by job, is general 1 y the cheaper option. However, in this case, the amount of sod and the amount of retaining walls were greater than anticipated. . Attorney Couri reviewed the basic draft of the contract to release Healthspan from the lease agreement for the clinic building. The final contract should be ready for Council approval . . . ALBERTVILLE CITY COUNCIL October 4/ 1993 Page 4 of 4 at the next meeting. Couri presented the Loan Agreement with the Public Financing Authori ty. The interest rate on the $1,490,000 bond is set at 3.32% over twenty years. Couri needs some clarification from PFA regarding how the SAC fees were to be applied to this debt service, because the City has already obligated the SAC fees to other debt service funds. He expects to get the questions clarified tomorrow. Anderson made a motion to adopt RESOLUTION #1993-30 enti tl ed RESOLUTION GIVING PRELIMINARY APPROVAL TO THE ISSUANCE OF A NOTE AND EXECUTION OF A LOAN AGREEMENT BETWEEN THE CITY OF ALBERTVILLE AND THE MINNESOTA PUBLIC FACILITIES AUTHORITY, contingent upon Mayor Potter reviewing the document after Couri has clarified his concerns. Barthel seconded the motion. All voted aye. Barthel made a motion to adopt RESOLUTION '1993-31 entitled A RESOLUTION AWARDING THE SALE OFf AND PROVIDING THE FORM, TERMS, COVENANTS AND DIRECTIONS FOR THE $1,490/000 GENERAL OBLIGATION SEWER REVENUE NOTE, SERIES 1993, continent upon necessary clarification of the Loan Agreement with PFA. Anderson seconded the motion. All voted aye. Vetsch made a motion to approve the Financial Statement for the period September 16 - September 29 as presented. Barthel seconded the motion. All voted aye. Vetsch made a motion to approve payment of Check #'s 7841- 7884 as presented. Barthel seconded the motion. All voted aye. Vetsch made a motion to declare the week of October lOth as "Turn Off the Violence" week. Barthel seconded the motion. All voted aye. Barthel made a motion to purchase Worker's Compensation Insurance wi th a zero deductibl e. Berning seconded the motion. All voted aye. Vetsch made a motion to adjourn at 10: 40 PM. seconded the motion. All voted aye. Anderson Michael Potter, Mayor