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1993-12-20 CC Minutes Special . ALBERTVILLE CITY COUNCIL December 20, 1993 Albertville City Hall 7:30 PM PRESENT: Mayor Mike Potter, Councilmembers Duane Berning, Sharon Anderson, Albert Barthel and John Vetsch, City Engineer Norm Gartner and City Clerk Linda Houghton Mayor Potter called the regular meeting of the Albertville City Council to order. The agenda was amended wi th the foIl owing addi tions under Administration: 1. Update on Ackerman lawsuit 2. Discuss time clock at wastewater treatment facility 3. Clean-up City vehicles 4. Authorization for mayor and clerk to sign necessary documents for closing on clinic building Wastewater workshop meeting December 13, 1993 a motion to approve the agenda as amended. motion. All voted aye. 5. Berning made seconded the Vetsch . Authorization for Hakanson-Anderson to submit Otsego Creek Plan to DNR for review, Check #'s 8104, 8114 and 8076 were pulled from the consent agenda. Berning made a motion to approve the Follow-up Sheet from the December 6, 1993, meeting as presented. Anderson seconded the motion. All voted aye. The minutes of the December 6, 1993, meeting were amended on Page 2, Paragraph 4, line 3 to read "elevation is about a foot below the curb. . .". Berning made a motion to approve the minutes as amended. Anderson seconded the motion. All voted aye. Berning made a motion to approve the minutes of the December 7,1993, Truth-in-Taxation hearing as presented. Anderson seconded the motion. All voted aye. Patti Olson addressed the Council regarding the attempt to negotiate with Doug and Beatrice Psyk to extend lateral sewer mains through Pysk's property to serve the Bob Heuring property located at the intersection of County Road and 50th Street. The Council advised Ms. Olson that the City Council can not be involved in any negotiations with private property owners. . P. J. Hanson, owner of Wright Recycling, attended the meeting to answer questions and concerns over his proposed increase in monthl y charges for curbside pickup in 1994. Hanson told the Council his costs have risen considerably because various businesses he delivered his collected materials in the past have gone out of business. He offered to contract wi th the Ci ty of . . . ALBERTVILLE CITY COUNCIL Decmeber 20, 1993 Page 2 of 6 Albertville for residential only curbside pickup for $600 per month, There are now approximately 465 residences in the City and the cost per household at the $600 per month charge is $1.29. The Council opted not to put recycling out for bid this year, and Berning made a motion to contract wi th WRight Recycl ing for residential only curbside pickup at a cost of $575 per month. Vetsch seconded that motion. Hanson told the Council he would not enter into a contract for less than the $600 per month figure presented. Berning then rescinded his first motion and made a motion to contract wi th Wright Recycl ing for residential onl y curbside pickup at a cost of $600 per month. Barthel seconded the motion. Berning and Barthel voted aye. Anderson and Vetsch voted no. Mayor Potter cast an "aye" vote, with the statement that he was not pleased with the increased costs that were not budgeted for but felt it is not in the city's best interest to rebid the contract at this point. The motion carried. Jim Brimeyer, of Brimeyer Group, Inc., an executive search consul ting firm, introduced his services to the Counci 1. The Council explained that it was looking for a part-time administrator who has experience particul arl y in business recrui tment, zoning issues, state statutes, and management. Brimeyer stated that he thinks it will be difficult to find a person who would be willing to accept a part-time administrator position unless that position was shared with another area community. He also stated that from what he was hearing from the Council, the job responsibilities detailed probably would require a full-time position. Brimeyer further explained the first step for his firm would be to develop a profile of what the City is looking for by interviewing each of the Council, staff and community leaders. The next step would be to determine the extent of the search area--nationwide, midwest or metro area. Councilmember Anderson stated that Linda does a good job as clerk but that the work load is too heavy. Councilmember Vetsch stated that the clerk is very competent and agreed with Anderson. Berning stated that he has always felt that the City needs a part- time administrator. Brimeyer told the Council that fees for his services would run between $8,000-$10,000 pI us minimal expenses in the $500-$600 range. The time frame involved would be 60-90 days. The Council set a special meeting for Monday, January 10, 1994, at 5:00 PM to review the proposal from Brimeyer Group, Inc. Harry Weber addressed the Council with his concerns water will back up onto his property because of the ditch cleanout the City has authorized to the west of his property. Mayor Potter stated that the downstream area of the ditch has now been fixed and the next spring he intends to have the rest of the ditch repaired and . . . ALBERTVILLE CITY COUNCIL Decmeber 20, 1993 Page 3 of 6 cleaned. Weber also is concerned that there have been no "No Parking" signs installed at City Park near his property. He was told by the Jaycees that the signs would be installed. Linda will check wi th the maintenance department if there are any "No Parking" signs not currently being used. Arlan Middleton discussed the additional insurance necessary for the wastewater treatment facility and the Hall building. Based on the information available engineers on replacement costs, Arlan recommends adding coverage as follows: Addition to WWTF building $250,000 Clarifier $137,000 u-v System $36,000 Aerator (6 @ $5,400 each) $32,400 The cost for insuring the above will be approximately $1,678 per year. Total coverage, including the coverage on the pre-existing system, will cost the City between $2,100-$2,200. coverage new Ci ty f rom the insurance Arlan explained that he used a resource book to determine his "best guess" evaluation of the new clinic building and arrived at a figure of $215,000. Since the City has had an appraisal done of all insurables, Arlan suggested that the Council may want to have a separate appraisal done on the clinic building as well. Since the City will take possession of the building the first of the year, Arlan recommends that the City insure the building for the $215,000 amount unti 1 the Counci 1 decides to have an appraisal done. Based on his discussions on the replacement costs of lift station, Arlan recommends lowering the evaluation on each lift stati on from $60,000 to $40,000 each. Adding the Parkside lift station at the $40,000 replacement cost figure will basically result in the same premium for the lift stations. Anderson made a motion to approve the purchase of the insurance coverage as detailed above. Barthel seconded the motion. All voted aye. City Engineer Norm Gartner reviewed the billings for electrical engineering from Ericksen Ellison and Associates with the Council and the letter dated July 27, 1993, from Jere Pennington of Ericksen Ell ison. Norm stated that the original estimate of cost of $7500 did not include work done for the rebid of the project, nor the review of shop drawings, etc. during construction of the plant. Gartner recommended approval of payment of the following invoices: Invoice #30265 Feb. 28, 1993 $1,299.73 . ALBERTVILLE CITY COUNCIL Decmeber 20, 1993 Page 4 of 6 $1,144.30 $ 430.60 $1,868.00 $1,835.60 $6,578.23 Vetsch made a motion to pay Meyer-Rohlin, Inc. $6,578.23 in payment of the invoices presented by Eri cksen Ell ison, Meyer-Rohl in's subcontractor. The motion died for lack of a second. Invoice Invoice Invoice Invoice #30347 #30451 #30737 #30830 Mar. Apr. July Aug. 31, 30, 30, 27, 1993 1993 1993 1993 The Council agreed that invoice #30265 in the amount of $1,299.73 should have been included in the original quoted price. The other invoices are for services above and beyond the scope of the original quote. Berning made a motion to pay Meyer-Rohlin for the March through August invoices totaling $5,278.50 and holding payment for invoice #30265, in the amount of $1,299.73. Barthel seconded the motion. Berning, Barthel, Anderson, and Potter voted aye. Vetsch voted no. The motion carried. . Barthel made a motion to approve a reduction of $124,901.08 in the Parkside Letter of Credit as recommended in the December 15,1 993, letter from Norm Gartner and in accordance with the terms of the Developer's Agreement. Anderson seconded the motion. All voted aye. Norm reported that initiation of operations of the new wastewater treatment facility will begin Wednesday, December 21. He has sent a request to PCA for the release from the special provisions section of each of the sewer extension permits issued throughout the year on December 30, 1993. The Council directed Norm to check to see if property markers were relocated along 50th street. If markers were disturbed, they will be replaced. The Council is concerned that a 21" culvert, as calculated by Engineer Ron Geurts, through the L & D back lot is not large enough and directed the engineers to have a 30" cuI vert install ed instead. Berning made a motion to adopt ORDINANCE #1993-20 entitled AN ORDINANCE AMENDING SECTION 1200.9 (A) OF THE ALBERTVILLE ZONING ORDINANCE (1988-12) REGARDING OFF STREET PARKING (MINIMUM GARAGE SIZE), as recommended by the Planning & Zoning Commission at the December 14, 1993, meeting. Anderson seconded the motion. . Berning made a motion to approve the Financial Statement for the period December 1 December 15 as presented. Anderson seconded the motion. All voted aye. Berning made a motion to approve payment of Check #'s 8071 - 8075, Check #'s 8077 - 8103, Check #'s 8105 - 8113, and Check #'s . ALBERTVILLE CITY COUNCIL Decmeber 20, 1993 Page 5 of 6 8115 - 8123 as presented. Anderson seconded the motion. All voted aye. Linda was directed to contact Tim McKee from Timco, Inc. to clarify Item l'S 6, 7 and 8 in his letter dated December 14,1 993. Anderson made a motion to approve reimbursement to Tim Raab in the amount of $118.97 for 1 1/2 yards of concrete, the poly fiber used in the 1 1/2 yards of concrete and a proportionate share of the delivery fee to repair his driveway as agreed at the January 19, 1993, City Council meeting. Barthel seconded the motion. All voted aye. The Council agreed to table the otsego Creek Plan proposal for the DNR's review until the City's engineer has had an opportunity to review the document. . For informational purposes, Mayor Potter reported that he had attended a meeting wi th the Wright County engineer, the Darkenwalds, and Commissioner Judy Rose to discuss the possible realignment of the intersection of County Roads 19 and 37. Berning made a motion to authorize the clerk to pay the accounts payable for the remainder of 1993 by the end of the year. Anderson seconded the motion. All voted aye. Linda asked the Council how they wished to proceed with the move to the new City Hall building. Nearly all renovations have been completed and the carpeting is scheduled to be installed on Monday, December 27. Kathy Hanson, a local resident who is in the housecl eaning business, charges $20 per hour for cl eaning which includes all cleaning supplies. She is available all day on Tuesday, December 28, and the afternoon of Wednesday, December 29. Linda recommended that City hall be closed for regular business on Wednesday and Thursday, December 28-29 to allow staff to move and organize in order to be open for regular business on Monday, January 3rd. The Council approved the clerk's recommendations. Barthel made a motion to authorize the mayor and the clerk to sign the necessary documents for closing on the new ci ty hall building. Linda was directed to contact the Wright County Court Administrator to find out when the Ackerman case will be heard. . The Council directed Linda to purchase a time clock to be used to document the employee hours spent working on the wastewater treatment system. Anderson made a motion to coordinate the maintenance and . . . ALBERTVILLE CITY COUNCIL Decmeber 20, 1993 Page 6 of 6 administration work hours from 8:00 AM to 4:30 PM daily. Berning seconded the motion. All voted aye. The Council left the Council chambers to inspect the maintenance pick-up. Councilmember Vetsch demonstrated that the pickup seats are dusty after the Council had the entire vehicle cleaned on August 25. The other vehicles are not clean either. Mayor Potter expressed his disappointment in the 1 ack of detail the clerk presented in the 1993 expenditures for the wastewater treatment facility at the December 13 work meeting. She was di rected to prepare a detai 1 ed report breaking down each expense incurred. Norm Gartner informed the Council that effective January 1, 1994, a storm water permit will be necessary for all new developments. He recommended that the Planning & Zoning Commission review and upgrade the subdivision ordinance to reflect any changes. Anderson made a seconded the motion. motion to adjourn All voted aye. at 11:15 PM. Berning Michael Potter, Mayor