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1994-02-07 CC Minutes . . . SPECIAL MEETING ALBERTVILLE CITY COUNCIL February 7, 1994 Albertville City Hall 7:00 PM PRESENT: Mayor Mike Potter, Councilmembers John Vetsch, Duane Berning, Sharon Anderson and Albert Barthel, City Clerk Linda Houghton Mayor Potter called the special meeting of the Albertville City Council to order. The purpose of the meeting is to consider amending the 1994 Budget to include the increase in recycling costs from the budgeted amount of $5,220 to $7,200. Linda reported that she had discussed with the Maintenance Department taking the additional $1,980 that is needed in recycling from the capital outlay budget for Miscellaneous Equipment set at $2,450. Amending the budget as recommended does not change the total budgeted expenditures for 1994. Linda recommended that the budget be amended as proposed. Berning made a motion to amend the 1994 Budget as follows: 101.432.300.535.100 PUBLIC WORKS - RECYCLING $7,200 $470 101.431.000.574.611 PUBLIC WORKS - HIGHWAYS,STS Barthel seconded the motion. All voted aye. The Council also agreed the have Councilmember Anderson review the demo disk for Utilities Billings from FundBalance. This program wi 11 integrate wi th the other FundBal ance programs the clerk now uses. Linda was also asked to get cost estimates on networking the two computers. Anderson made a motion to adjourn the meeting at 7: 15 PM. Vetsch seconded the motion. All voted aye. Michael Potter, Mayor Linda Houghton, Clerk . ALBERTVILLE CITY COUNCIL February 7, 1994 Albertville City Hall 7:30 PM PRESENT: Mayor Mike Potter, Counci lmembers Duane Berning, Sharon Anderson, Albert Barthel and John Vetsch, City Clerk Linda Houghton, City Engineer Pete Carlson, City Attorney Mike Couri Mayor Potter called the regular meeting of the Albertville City Council to order. The agenda was amended as follows: Community Forum Diane Vinge will not address the Council tonight . Administration (1) Approval of the following additional bills: Bill Valerius - $1,606.93 for Fire Dept. computer State Fire School - $300 for three firemen WW Operational Problems Seminar - $30 (2) Consider designating the old Ci ty Hall as a Communi ty Center (3) The appointment of Councilmember Sharon Anderson to the Planning Commission and Councilmember Barthel to the Park Board Berning made a motion to approve the agenda as amended. Barthel seconded the motion. All voted aye. Vetsch made a motion to approve the Follow-Up Sheet from the January 18, 1994, meeting as presented. Barthel seconded the motion. All voted aye. Councilmember Berning requested that acceptance of Pam Roden's resignation from the Park Board be removed from the consent agenda. The minutes of the January 18, 1994, meeting were amended by the following additions: Page 2, Paragraph 7 - Linda will provide monthly comp reports to the Council. Paqe 5, Paragraph 8 - Councilmember Vetsch stated that four years of colI ege woul d be requi red to acqui re a degree in Public ADministration. Page 5, Paragraph 1 -" . .newsletter should be sent out May 15 and October 15." Vetsch made a motion to approve the minutes of the January 18, 1994, meeting as amended. Barthel seconded the motion. All voted aye. . Judy Leming, representing Edina Realty, addressed the Council regarding sewer availability to the Bob Heuring property located at the intersection of County Road 19 and 50th Street. She . ALBERTVILLE CITY COUNCIL February 7, 1994 Page 2 of 5 explained that the buyer of the property has been unable to make an agreement with Doug and Beatrice Psyk to extend the sewer mains up to this property. Since extending the sewer lines through the Psyk property is the most desirable method of serving the Heuring property, Leming asked the Council to consider condemnation of approximately 1000' of psyk's property for an easement for a sewer line. The Council will take Leming's request under consideration at another time. Pam Roden addressed the Ci ty Council regarding her resignation letter dated January 12, 1994. She has served on the Park Board for approximatel y 18 months. She detai I ed her reasons for her decision to resign and stated she fel t that the Park Board was unabl e to accompl ish goal s. Park Board Member Kevin McIntosh explained that the Park Board member do not have an understanding of what the job of the Park Board should be and would like to meet with the City Council to discuss the issue. Anderson made a motion to set a special joint meeting with the Park Board on Thursday, February 17, 1994, at 7:00 PM. Berning seconded the motion. All voted aye. . Anderson made a motion to accept wi th regret Pam Roden's resignation from the Park Board. Berning seconded the motion. All voted aye. Jeff Kopp asked the Council how it planned to deal with the condemnati on request f rom Judy Leming. Counci lmember Berning requested that Attorney Mike Couri and City Engineer Pete Carlson look into the issue to determine what is in the best interests of the City and provided their recommendations in correspondence to the Council. Anderson made a motion to recess the meeting at 8:10 PM and meet in a closed session to discuss litigation regarding the Ralph Ackerman lawsuit and the 50th Street assessment appeals. Barthel seconded the motion. All voted aye. Mayor Potter reconvened the regul ar meeting of the Ci ty Council at 8:45 PM. Ken Lindsay discussed the number of times the Park Shelter alarm has gone off. The problem is that the building is not being locked at night. He explained that two people had agreed to lock the shelter at night, but it has remained unlocked frequently. Mayor Potter or Park Board Chairman Marv Vetsch will make sure the building is locked. . Potter made a motion to allow Ken to attend the Innovative Approaches to Wastewater Operational Problems seminar on February 22, 1994, at a cost of $30. Barthel seconded the motion. . ALBERTVILLE CITY COUNCIL February 7, 1994 Page 3 of 5 Councilmember Vetsch stated that he feels that since the seminar benefits the employee as well that the employee should pay at least a portion of the costs. Engineer Pete Carlson advised the Council that the upgraded wastewater treatment plant will require more training and education for the operator and operators can benefit greatly from discussions with other wastewater operators at these seminars. Mayor Potter called for a vote on the motion. Berning, Anderson, Potter and Barthel voted aye. Vetsch voted no. The motion carried. Ken reported that the John Deere tractor has required some repair work resul ting from damage occurring when cleaning the sidewalks. Another problem encountered in cleaning the sidewalks have been garbage cans that are left on the sidewalk. The Council asked Linda to send letters to the residents of Main street and 50th street asking for their cooperation in removing the garbage cans from the sidewalk as soon as possible. . Engineer Pete Carlson reported that he had discussed the real ignment of the intersection of County Road 19 and 37 wi th Wright County Engineer Wayne Fingalson. Since the County had not budgeted funds for this project, Fingalson has advised that the Ci ty adopt a resol ution requesting the real ignment that he can present to the WRight County Commissioners. Pete indicated that if the County agrees to realign the intersection, some financial participation from the City will probably be requested. Anderson made a motion to adopt RESOLUTION #1994-2 requesting the County to realign the intersection of County Road 37 and 19. Berning seconded the motion. Berning, Anderson, Potter and Barthel voted aye. Vetsch voted no, stating that he was unwilling to vote for a resolution that could cost the City financially. The motion carried. Vetsch made a motion to approve the Financial Statement for the period January 14 - February 1 as presented. Barthel seconded the motion. All voted aye. Vetsch made a motion to approve payroll checks #1009 -1014 and Check #' s 8208 - 8241. Barthel seconded the motion. All voted aye. Vetsch made a motion to Authorization for Exemption from School of st. John's Prep Alumni the motion. All voted aye. approve the application for Lawful Gambling License for the Organization. Barthel seconded . Vetsch made a motion to approve a 3.2 Liquor License for st. John's Prep Alumni Association for an event to be held at the st. Albert's Parish Center from 5:00 PM to midnight April 23,1994. . ALBERTVILLE CITY COUNCIL February 7, 1994 Page 4 of 5 Barthel seconded the motion. All voted aye. Vetsch made a motion to approve the Joint Powers AGreement for the administration of the Wetlands Conservation Act with the WRight Soil and Water Conservation District. Barthel seconded the motion. All voted aye. Councilmember Anderson recommended that the Council check into hiring an interim administrator who can assist in Planning & Zoning issue and in Economic Development. She has been in contact with Dale Powers, who is willing to consider the position for six months, with no prospect of continued employment beyond that time. Attorney Couri advised the Council that the City is not required to advertise for a position. The Council could request that Powers waive his rights under the Data Privacy Act and conduct an interview at a public meeting. He further advised that the Council set the format for the interview beforehand. . Anderson made a motion to tentatively set up an interview with Dale Powers to be conducted at a public meeting held on either Tuesday, February 15, or Friday, February 18, at 7: 00 PM. No I decision on hiring will be made at this meeting. Berning seconded the motion. All voted aye. Linda will post notice of the meeting as soon as it has been determined. Linda was asked to get more information on the services of the two consulting firms she has contacted in regards to long range goal planning meetings. Linda presented the premium costs for the Open Meeting legal fees insurance available. The premium is based on 1 1/2% of the City's total liability, or $500, whichever is smaller. Anderson made a motion to purchase the insurance coverage for the Ci ty Council at a cost of $500 per year. Vetsch seconded the motion. All voted aye. Councilmembers Vetsch and Berning stated they will both abstain from the discussion and vote regarding the proposal from Vetsch Custom Cabinets for shelving in the file room at City Hall. Anderson made a motion to accept the proposal to construct shelving and to remodel one cabinet in the conference room from Vetsch Custom Cabinets as a cost of $656.00. Barthel seconded the motion. Anderson, Potter and Barthel voted aye. Vetsch and Berning abstained. The motion carried. . The Council agreed discontinue the rental of the pop machine in the old City Hall. The easement over the Rich Miller property was discussed. Couri recommended that in the future the clerk and the engineer . . . ALBERTVILLE CITY COUNCIL February 7, 1994 Page 5 of 5 should be present when easement are attained to avoid differing opinions on what was agreed upon. The question to be addressed is to determine if the drainage swale is in fact constructed within the easement area. The Council referred the question to Engineer Pete Carlson. Potter made a motion to approve the cost-sharing formula, the release form, and the temporary construction easement as proposed by the Otsego Creek Authority. Berning seconded the motion. All voted aye. Attorney Couri was directed to get information regarding converting the old city hall into a community center to Linda this week for the Council to review at the next meeting. Berning made a motion to approve the appointment of Sharon Anderson to the Planning Commission and the appointment of Albert Barthel to the Park Board effective March I, 1994, as recommended by Mayor Potter. Vetsch seconded the motion. All voted aye. There was no additional business and Mayor Potter adjourned the meeting at 10:30 PM. Michael Potter, Mayor Linda Houghton, Clerk