1994-02-22 CC Minutes
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ALBER"l'VILLE,CI""C()tfIfCI L
Jrebruary 22, 1994
Albertville City H~ll
7:30 PM
PRESENT=. ...... Mayor Mike Potter, Councilmembers Duane Berning,
. Sharon Anderson, Albert Barthel and John Vetsch, City Clerk Linda
Houghton,. City Attorney Mike Couri
Mayor Potter called J:he regular ;meeting of the Albertville
City Council to order.
The agenda was~mended as follows:
(1) Discussion by thePiper-Jaffrey representatives
was postpon~d until the March 7 meeting
(2) Administration topics were moved to before
Community Porum
(3) Discussion on establishing an HRA was added
(4) Purchase of , Fund Balance utilities program was added
(5) Resolution 1994-3 was removed from the consent agenda
Berning made a motion to approve the agenda as amended. Anderson
seconded the motion. All voted aye.
.Barthel madea. motion to approve the, p'()llow-UpShEtet from the
Pebruary 7, 1994, meeting as presented~' Berning' seconded the
motion. All voted aye.
Barthel made a motion to approve the minutes of the March I,
1993, closed meeting as presented. Berning seconded the motion.
All voted aye.
Barthel made a motion to approve the minutes of the March 15,
1993, closed meeting as presented. Berning seconded the motion.
All voted aye.
B~rthel m.de,I'a. motion to approve the minutes of the April 5,
1993, closed meeting as presented. Berning seconded the motion.
All voted aye.
Barthel mad" a motion to approve the minutes of the May 3,
1993, closea'meeting as,presented. Berning seconded the motion.
All voted aye.
Bartlle~ made ,,11 moti,C?n to,. approve the.. minutes of the Jul y 6,
1993, clo~edmeet:ing as preset1ted. Berning seconded the motion.
All voted aye. .
Barthel made "a motion to approve the minutes of the September
20, 1993, closed meeting as presented. Berning seconded the
motion. All voted ~ye.
Bart:,hel.. mad~.a, motion t.o approve the minutes of the Pebruary
7, 1994, regul arrneeting.as presented. Berningsecollded the
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ALBER'l'VILLE CIn COUBCIL
Febraury 22, 1994
Page 2 of 6
motion. All vo1;~d aye ~
Barthel made a motion to approve the minutes of the February
7, 1994, special '. meeting as presented ~ Berning seconded the
motion. All voted aye.
Barthel made a ~otion to approve the minutes of the February
15, 1994, special meeting as presented. Berning seconded the
motion. All voted aye. ,.
~ar;1:h~l,mi!<3,.,~!,m2~~on,to, appr()ve the Financial statement for
the period February 2 ";February 16, 1994, as presented. Berning
seconded the motion. All voted aye.
Barthel made a motion to approve payment of Check 'IS 8243 -
8262 as presented. Berning seconded the motion. All voted aye.
'Barthel made a,motion to approve the 3.2 Liquor License for
st. Albert's Parish at the Parish Center from noon to midnight on
July 17, 1994. Berning seconded the motion. All voted aye.
Barthel made a motion to approve the 3.2 Liquor License for
the ST. Michael Foundation at the st. Albert's Parish Center from
8:00 PM to midnight on March 5, 1994. Berning seconded the motion.
All votedaye~
Barthel made a motion to set the 1994 Board of Review hearing
for Tuesday, April 19, ~9,94, at the Albertville City Hall at 7:00
PM. Berning seconded, the motion. All voted aye.
,Barthel made a moticm to adopt RESOLtrl'ION '1994"'"3 enti tl ed
SUPPORTING LEGISLATIOB '1'0 ALLOW FOR 'l'BE'l'BMPORARY s'1'ORAGJfop SPOT
FUEL BY NORTHERN" STATES POWER COMPANY Ai' 'l'REIRPRAIRIE ISLAND
NUCLEAR POWER PLABi'. Anderson seconded the motion. Vetsch, ,
Anderson and ,Barthel voted aye. Berning voted no.' ' The motion
carried an4 th~resolution was adopted.
Barthel made amotion to reduce Kenco's letter of credit for
the parkside Addition by$30?128.80, per terms of the Developer's
Agreement. Berning seconded the motion. All voted aye.
Linda presented Ordinance '1994-1 entitled An Ordinance
Establishing a Park Board, Its Purposes and Duties for discussion.
At torney Couri advised that Section 1, Subdivision 2 - Terms of
Office,b~am~J)de4tR,state" ol)e, member shal)",serve a one year term,
two members will serve two years terms, and two members will serve
threE!y~ar;""t,~J;ms.. Ber::,~~ng,,~ade a lIlQtion to ,ClPprgY~"QRDIB~CE
'1994-1 entitled Aft ORDIIfAftC,E ESTABLISHIBG A PARK. BOARD, ITS
.., " ',..,,~.. -, ." ...... - .,-",. .. ,-.. .. -" -.',.. ,-", _'" -# .....:.."'.-.. '0".." ."_,,.., I,' ~ ,; .... .' ",' ..... .~,.. .., ,_ ,_..... ,. " ,.. ..
PURPOSES AftDDUTIES as amended. Anderson seconded the motion. All
voted aye.
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ALBERTVILLE CITYCOUMCIL
Pebraury 22, 199~
Page 3 of 6
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Linda advised the,Council that Virgie Bistodeau accepted her
appointment to' the Park Board as approved by the Counci I at the
February 17, 1994, joint meeting with the Park Board. Linda also
reported that she ,had contacted Marvin Vetsch. He indicated that
he has made the decision to quit the Park Board. Linda requested
that Vetsch put his resignation in wri ting and return to Ci ty Hall
all City keys in his possessLon.
The Counci lad~ressed . the hi ri.Il9",J)f, , Dale ,PQwersas... ~nterim
part-time, administrato!:,. Linda, pointed out several areas of
concern she feels sho~ld be addressed by the Council prior to
making its decision. Those issue are:
(1) What an interim administration wi 11 provide to, the City
beyond what the City currently has.
(2) ,What ~.s .,the job description and the" dU,ties to be
performed by the interim administrator. .
(3) How the budget will handle the additional payroll or
benefit package.
(4) How current administrative staff positions wi 11 be
affected.
(5) Office space and office equipment need for the interim
administrator.
Mayor Potte):" stated that he believes the Counci..l has already
decided to'pursue~iring.an administrator. Anderson stated that
she feels the interim administrator will guide the Council and give
it direction.
Anderson proposed the following:
1. Would like to hire Dale Powers as part-time City
Administrator on the following terms:
a. Approximately 30 hours per week
b. Six month employment with no commitment on City's part
to hire Dale if City decides to have a
permanent administrator.
c. Salary at $12.50 per hour.
d. Duties: Planning and Zoning, Economic
Development, Employees/scheduling, Resol utions
& Ordinances, Special Projects such as ADA,
etc. Clerk would retain budgeting, meetings,
minutes, deal ing with publ ic, sewer bi 11 ings
and current duties not assigned to Dale
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2. Eliminat~secretary position, with two-week nptice
to Ann, ~ff4!R~i"e . tol1lorr9w, wi th her 1 a~t day to be
WednesdaY~.Mar'ch 9, 1994; severance pay of addi tional two
weeks to be paid on the March 23rd payroll. Vacation and
comp hours (if any) will be paid.
3. Examine pay equity points and sal~~y fo):".Clerk
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ALBERTVILLE CITY COUNCIL
Pebraury 22, 1994
Page 4 of 6
J;l,O~t!JJQIl!Il July when normal reviews are conducted.
4. Appoint committee of two council members and the
attorney to negotiate with Dale for terms of employment
and havewri ttenempl oymentcontract approved at the, next
CouIlci 1 meeting.,.
.!ta.Y'~r:.Pc>,t~er: calJed a brief recess to allow the Council time
to read and study Anderson's proposal.
Mayor ~otter reconvened the meeting.
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Ande!:"sonmade a motion to eliminate the s,ecl:"etarial position,
with two-week notice. to Ann Culley effective tomorrow" with her
last day to be WedIles~ay, March 9, 1994, severance pay of
addi tional two,. weeks to be paid on the March 23rd. payroll.
(vacation an~ comp, hours (if any) will be paid); to hire Dale
Powers as part-time City Administrator on the following terms:
A. Approximately 30 hours per week
B. Six month employment with no commitment on city's part to
hire Dale if City decides to have a permanent administrator.
C. Salary at $12.50 per hour.
D. Duties: Planning and Zoning, Economic Development,
Employees/scheduling, Resolutions & Ordinances, Special Projects
such as ADA, etc. Clerk would retain budgeting, meetings, minutes,
dealing with public, sewer billings and current duties not assigned
to Dale; and appoint a committee of two Council members to
negotiate an employment contract with Powers. Berning seconded
the motion.
Councilmember Barthel prefers to delay the decision to
eliminate the secretarial position until after the six month
interim administrator. position expires and the Council determines
that ther~ is, a.Jnee~t.~o el iminate a position.
Mayor Potter called for a vote on the motion on the floor.
Anderson, Berning and Vetsch voted aye. Barthel voted no. Potter
did not vote. The motion carried.
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Linda pr~s,eIlt:.edthe,termsof the negotiations with,Rich, Mi llE!r
to secure an extension to the permanent easement:.,fol:" drainage
purposes created by the construction of 50th Street. The
negotiated terms are as follows:
(ll Miller's driveway will be restored to his
s.atisfaction under the, terms of the original, contract
with Buffal o BiJ,l.uniIlous ~
(2) The Ci ty ~~ 11 extend the drainag!-! pipe an add:i. tionaJ
25-30 feet to the edge of the pond on Miller's property.
(3) The City will pay Miller $1,000 for the permanent
easement.
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ALBERTVILLE CITY COUNCIL
Pebraury 22, 1994
Page 5 of 6
(4) The City waives the fee and escrow deposit for
Miller 's,app~ication,J.o .. request Planing Commission
approval to build an additional garage on his .property.
The waiver in no way guarantees that the Planning
Commission will recommend the approval, nor does it
guarantee that the Council will approve the
recommendation from the Planning Commission.
Attorney Couri. advised the Council to. contact the for,mer engineer
to determine if Meyer-Rohlin is responsible for some of the costs
involved under its Errors and Omissions policy.
Vetsch made a motion to have Couri draft an agreement based
on the t~rms of the negotiated settlement for the Council to review
at the next meeting. Anderson seconded the motion. All voted aye.
Linda presented a proposal from Vetsch Custom Cabinets to
build a Council table for City Hall at a cost of $3,175.00.
Councilmember B~rning stated he will abstain from voting on this
issue. Councilmember Vetsch stated that he does not feel there is
a conflict of interest with his vote and he will vote on the
question. Linda explained there is currently $3,246.76 in the
building equipmentacc.ount. that will cover the cost and recommended
approval of the proposal. . .
Howard .. I.,a.J:'son suggested that the Counci I del ay the purchase
of the Co~n~il tabl~ until later in the year to ensure that the
funds in the account Linda discussed are not needed for a more
urgent need.
Anderson made a motion to accept the proposal from Vetsch
Custom Cabinets to construct a Council table at a cost of
$3,175.00. Vetsch seconded the motion. Anderson, Vetsch, Potter
and Barthel voted aye. Berning abstained. The motion carried.
As requested Linda reported that she had received a price on
networking the two City computers. The system is expandable up to
100 terminal s. Howard Larson advised the Counci I that his has
experience with networking and the service bills can be very high.
Linda explained that she is not very familiar with networking and
would make no recommendations based on her lack of knowledge. The
Council tableq discus:sion on computer networking for..t.h~ City until
more information is received.
Mayor Potter.. appointed. Anderson and Potter to serve on the
committee to negotiat~. the employment contract wi tbDal e Powers.,
Councilmember Berning requested that the Council send a letter
to Ann Culley thanking her for her years of service to the City.
Howard Larson addressed the Council and asked for Council's
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ALBERTVILLE CITY COUNCIL
Febraury 22, 1994
Page 6 of 6
position on allowing auxiliary buildings on larger parcels within
the Ci ty. As a PI anning Commission member, he would I ike to
address this issue at the next Planning meeting and would like to
have an idea of th~_Council'sposition. The Council would consider
the Planning Commission's recommendation if it is presented.
L.arson also asked the Council to make the public aware of the
committee meetings held to consider a new fire building. Linda was
directed to. P\lt, notice on the Fire Building Committee's next
meeting on Karch fO,"1994, at 7:00 PM in the official newspaper.
Attorney Couri presented a letter dated February 22, 1994,
addressing the legal authority of the City to condemn land owned
by Doug and Beatrice Psyk to allow the Heuring property on the
corner of County Roads 19 and 35 to be served with sanitary sewer.
AlthouqhtheCity_doeshavetbe authority to acquire the psyk land
in question, Couri re99mmends. that. the Coun.cil not <?():nsicl~r take
further action. He feels that the problem can and should be
resolved by the two property owners.
Couri adv.ised the Council that the ADA requirement:s. applicable
to the old city hall building allow for "reasonable accommodations"
for handicapped accessibility.. He advised that the City can allow
community services organizations to use the building but suggested
that a doorbell of some sort be install ed that a handicapped person
can use for notification of assistance needed. The organizations
will also have access to the handicapped-accessible park shelter
building.. if it is necessary. Linda will contact each service
organization to determine if there are currently handicapped
individuals invo.! ved regularly in their meetings who may require
special services.
Couri advised the Council that anHRA could be establishe4 for
the City. He has :some information available but is not sure of all
the not;.ce requirements, etc. prior to the. establ ishment of the
HRA. Couri will have concrete information for the Counci.! by the
end of the week.
Linda was directed to review the ordinances to determine if
there is currently. an ordinance regarding ci ty administrators. She
will also contact the LMC for a sample ordinance if necessary.
There was no turther }:)us.Jness and the meeting was adjourned
at 9:35 PM.
Michael POt:te~IMay()~
Linda Houghton, Clerk