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1994-05-16 CC Minutes nn --l I i i MINUTES CITY COUNCIL MEETING MAY 16, 1994 tlbOUNCILMEMBERS PRESENT: Potter; Anderson, Barthel, Berning, Vetsch STAFF PRESENT: City Administrator Powers; City Attorney Couri (9:00pm) OTHERS PRESENT: Donatus Vetsch, Judy Roden, Clemens Marx, Bernard Marx, Doug Psyk, Rob Pelletier, Julie Pelletier, Andrew Irber, RonlHary Becker, Char Zachman, Jeff Kopp. The meeting was called to order by Potter @ 1:30pm. Berning/Anderson unanimous to approve agenda. Barthel/Anderson unanimous to approve consent agenda and 5/2/94 City Council minutes as amended. COMMUNITY CONCERNS: Ron Becker: Walls of the swale didnPt hold, and water is going into the pond. Sides arenPt nice, and actually wrecked the neighborPs lawn. Ron showed the Council photos of the property. Council directed Powers to send all bills to Meyer-Rohlin, and to let Thore Meyer know that this issue is of the highest priority; to send the .-faintenance department out to the property, with the biggest pump, to drain ~rea to the level of where the shelf is. As well, the maintenance department should patch the hole. All times and expenses will be recorded and sent to Meyer-Rohlin. Rob Pelletier: Requests that.the City Park be open until midnight during Friendly City Days. AndersonlBerning unanimous to approve PelletierPs request, provided that the lights are cut ASAP on those lights facing houses. Bernie Marx: Discussed drainage issues on ClemPs property; site plan to alleviate drainage (Potter: The city turned back "local government unit" authority to Wright County...there is nothing the City can do about it now.); discussed site plan for Jim HennumPs outlot south of 55 St and west of Lander Av NE (catch basin locations; ditching on the west property line of Lot 1.) Potter mentioned that this location is near the watershed divide, so flow direction can be tricky to determine. (Bernie Marx produced "old" drainage map.) The Soil and Water Conservation District should know where the divide is located. Powers said he will contact SWCD for information about divide location. MAINTENANCE Tractor/Loader Purchase: Tabled until 6/6/94 Council meeting. ~Sh Lawnmower: Vetsch/Anderson unanimous to direct Powers to purchase push mower. Flow Meter: Powers discussed the two bids. and recommended the Detec 3013 over the Flow Mate 2000 due to its better application for its intended use by the City and its lower cost. ~arthellBerning unanimous to approve purchase of the Detec 3013. provided that a full refund will be due if the unit doesn't work for its intended use and to locate space in the budget. Pesticide Licensure: Berning inquired as to whether City Public Horks Assistant Mike Rutkowski obtained his pesticide licensure. Potter replied that neither Rutkowski nor Lindsay have this licensure. The Council directed Powers to investigate this matter and report back for the next meeting. ADMINISTRATION Air Excha~e Unit: The Council discussed the bid from B+D Plumbing for connecting an air exchange unit (economizer) in City Hall. Berning/Anderson unanimous to approve Option . 1 (no setback) contingent on Powers finding the funding for it in the budget and that an 8" supply line into the air lock foyer be installed. allowing for disconnection of the heater. Joint Powers Inspection Policy: Potter explained the letter from MSA Consulting Engineers covering the Joint Powers Hater Board's inspection policy and review previous problems with inspections between JPHB and its member communities. ~nderson/Vetsch unanimous to approve JPHB inspection policy. Staining City Hall: Powers discussed the bid from S+P Painting in Elk River for staining the exterior wood on the City Hall. The general consensus is that the City's maintenance department is sufficiently equipped to handle this situation. AndersonlBarthel 3-1 (Vetsch) to direct the Maintenance Department to perform the staining and associated repairs on the City Hall. FlaRPole LiRhting: Powers discussed the bid from Rogers Electric for lighting the City Hall flag pole. The Council directed Powers to secure more bids for this item and report back at the next Council meeting. EDA: Council discussion centered around naming the fifth EDA member and setting a date for the EDA organizational meeting. Berning/Anderson unanimous to approve Curt Muyres as the fifth member of the EDA and to set the EDA organizational meeting for June 13. 1994. LEGAL Letter of Credit - Don Barthel: Couri explained that the existing LOC involved the water main (which is fully installed per Thore Meyer). right turn lane and street (right turn lane is completely in and blacktopped-the .treet has the base down but no bituminous or curb/gutter) ; and the arking lot (fully constructed to the extent it is supposed to be). The street is being built farther east than it was designated in the developer's agreement). LOC has parking lot at 100%-since that is completed that can drop out of the LOC. The remaining costs (water main. right turn lane) were established at 25%. If the current costs (50% of the street costs per Thore Meyer) account for approximately $14.500. at 25% it amount to $3.625. which reduces the LOC down from $19.332. The only remaining issue is park dedication fees. On Lot 1 Block 2 (mini-storage) no park .edication was paid. because no value could be determined on the initial ivision. (Park dedication for commercial equals 5% of appraised value of the land for its platted use.) The 1994 assessment is 1/1/94. the first assessment after the plat was recorded. is due 1995. Powers stated that the value is $35.100. which generates a park dedication fee of $1.755. which is less than the LOC amount. The LOC. therefore. pledges two things: pavement and park dedication. The risks are low. due the fact that the pavement has to be put in or the developer will lose his gravel. Anderson/Berning 3-0 (Barthel abstains) to eliminate completed items from the LOC. contingent on engineers/County confirmation of acceptance and assessors confirmation of value of platted. unimproved commercial land. BerninglBarthel unanimous to close Council meeting 8 9:14pm. [CLOSED MEETING] Potter reconvened the Council meeting 8 9:58pm. Other Projects: -Several drainage easements on 50 St that have not been used. or plans have changed. Vacation of easements should be considered via public hearing in the fall. -Paul Edererrs alley vacation for Security State Bank Northwest. ~Ackermanrs trial is scheduled for 8/1/94; depositions will be given on 6/1+2/1994. Berning stated a concern about indemnification on Kencors Parkside 1st. It was stipulated that gravel base has to be down before certificates of occupancy are issued. which appears to be violated. Couri feels that the City should hold up any certificates of occupancy in the future until the situation is rectified. ADMINISTRATION: Maintenance Department at Council meetings: Powers asked the Council to consider written reports in lieu of attending the meetings. stating that it might be a better use of the Departmentrs time. The consensus is that Powers can make that decision. provided that the Department will be represented at the Councilrs discretion in advance. LMC Legislative Review: Powers said he will be attending the LMC Legislative Review Session Tuesday. May 24. 1994 at St. Cloud. T registration fee of $25 will be paid by Powers. Suggested Reductions in the Budget to Pay Property Tax: Powers r viewed the suggested reductions in the budget to cover the property tax bil . The cuts tlrmounted to just over $1.000 more than the bill. Berning/Vetsch 3-1 (Anderson) to approve the budget reductions. EmploYment Ad: Powers reviewed with the Council the sample ad fo temporary. occasional help. Currently the Working foreman contac s friends and acquaintenances for help during busy times (crack sealing. etc.). The City would have applications on file. and would have an element of control over who would be hired. The consensus of the Council was to authorize tlrowers to run the ads as amended. Answering Machine: Powers proposed two voice messaging options for City Hall phones. recommended the lowest cost options. but suggested that perhaps the City could purchase the answering machine from Powers. Barthel/Anderson unanimous to buy the answering machine from Powers for $20. Pay EQuity: Powers review the initial pay equity report. The consensus of the Council is this issue should be table pending a full review of the job classifications by the Council at a future meeting. Government Oraanization Meetina: Discussion was held on when to hold the government organization meeting on forms of government. Anderson/Berning unanimous to hold Government Organization Meeting 6/29/94 @ 7:30. AndersonlBarthel unanimous to adjourn @ 10:34pm. Hike Potter. Mayor ~ale Powers. City Administrator C:\NORDFILE\MINS0516.94 .