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1995-10-02 CC Minutes . ALBERTVILLE CITY COUNCIL October 2, 1995 Albertville City Hall 7:00 PM PRESENT: Mayor Mike Potter, Duane Berning, John Vetsch and Administrator Garrison Hale, City and City Engineer Pete Carlson Councilmembers Sharon Anderson, Curt Muyres (7:25 PM), City Clerk-Treasurer Linda Houghton, Mayor Potter called the regular meeting of the Albertville City Council to order. The agenda was amended by adding the following: Item 6e. Request for reduction of letter of credit for Omann Brothers Berning made a motion to approve the agenda as amended. Anderson seconded the motion. All voted aye. The minutes of the September 5/ 1995/ were amended on Page 1/ Paragraph 3 to read that Anderson seconded the motion. Berning made a moti on to approve the minutes of the September 5/ 1995/ regular Council meeting as amended. Anderson seconded the motion. All voted aye. . The minutes of the September 11/ 1995/ special meeting were amended on Page 2/ Paragraph 1 to read that Potter voted no. Berning made a motion to approve the minutes of the September 11/ 1995/ special meeting as amended. Anderson seconded the motion. All voted aye. Berning made a motion to approve the minutes of the September 18/1995/ special meeting as presented. Anderson seconded the motion. All voted aye. Anderson made a motion to approve payment of check #'s 9644- 9680 as presented. Vetsch seconded the motion. All voted aye. Mayor Potter asked if anyone present wished to address the Council under Community Forum. . Dan and Connie Anderson asked the Council for clarification as to when they could expect the final grading to be completed on thei rIot in the MLDCO Addi ti on. Ci ty Engineer Pete Car 1 son exp 1 ained that he has noti f i ed the deve 1 oper both verba 11 y on inspection and in letter form dated September 28/ 1995/ that the southeast corner of the lot must be raised an additional six inches. Based on the Carlson's recommendation that the southeast corner of the lot be raised an additional six inches, Berning made a motion directing the city administrator to solicit bids and authorize a draft upon the letter of credit provided for the MLDCO Addition if the grading work is not completed by the developer on or before October 13/ 1995. Anderson seconded the motion. All . . . ALBERTVILLE CITY COUNCIL October 2, 1995 Page 2 of 6 voted aye. Carolyn Bauer asked the Council about progress on the update to the ci ty' s comp pI an. Administrator Hal e reported that the Tactic study has been drafted by the planning consultants, based on the interviews conducted with staff, elected officials, and citizens. The final version will be distributed to the Council and the Planning Commission mid-month. Councilmember Muyres joined the meeting at 7:25 PM. Vetsch made a motion to approve the Financial statement for September as presented. Berning seconded the motion. All voted aye. Vetsch made a motion to approve the Follow-Up Sheet from the September 5, 1995, meeting as presented. Berning seconded the motion. All voted aye. Vetsch made a motion to adopt RESOLUTION #1995-46 entitled RESOLUTION APPROVING CLASS B GAMBLING LICENSE FOR THE ALBERTVILLE JAYCEES TO SELL PULL TABS AT THE ALBERTVILLE BAR. Berning seconded the motion. All voted aye. Muyres made a motion to adopt RESOLUTION #1995-47 entitled RESOLUTION APPROVING CLASS B GAMBLING LICENSE FOR THE ALBERTVILLE JAYCEES TO SELL PULL TABS AT THE SIEG PROPERTY JANUARY 5, 6, & 7, 1996. Berning seconded the motion. All voted aye. Vetsch made a motion to accept the pledged securities from Security Bank Northwest as presented. Vetsch seconded the motion. All voted aye. Vetsch made a motion to schedule a special City Council meeting on Monday, October 16, 1995, at 7:00 PM for the purpose of discussing CSAH 19/37 Feasibility Study. Berning seconded the motion. All voted aye. Vetsch made a motion to approve payment of the League of Minnesota Ci ties annual dues in the amount of $1,187. Berning seconded the motion. All voted aye. Vetsch made a motion to approve a Non-Intoxicating Mal t Liquor License for the Albertvi 11 e Lions at ci ty Park Park Shel ter on October 7, 1995, from 6:00 PM to 11:00 PM. Berning seconded the motion. All voted aye. Vetsch made a motion to approve the 1996 Fire Service Protection Agreements with the City of Otsego in the amount of $13,435.37 and with Frankfort Township in the amount of $20,800.25. . ALBERTVILLE CITY COUNCIL October 2, 1995 Page 3 of 6 Berning seconded the motion. All voted aye. Vetsch made a motion to approve the 1996 Recycling Contract with Wright Recycling in the amount of $11,178, based on 575 households at $1.62 per month. Berning seconded the motion. All voted aye. Vetsch made a motion to accept the tax forfeit land adjoining the parcel owned by the Ci ty along Barthel Industrial Dri ve. Berning seconded the motion. All voted aye. The Council reviewed the one real tor proposal submi tted to list the water tower lot. Jim Krystosek, representing Century 21 Christian, detailed how the property would be listed and marketed. Krystosek proposal is for a total commission of eight (8) per cent. Potter made a motion to accept the proposal from Jim Krystosek, Century 21 Christian, as submitted for the sale of the water tower site. Anderson seconded the motion. All voted aye. . The Council reviewed the Request for Proposal for the Wastewater Treatment Facility Operations Contract, with one addendum included. Anderson made a motion directing the Public Works Committee to conduct interviews with the proposers according to the schedul e I isted in the RFP. Muyres seconded the motion. All voted aye. Mayor Potter reported on the meeting held to discuss the Regal Creek/County Ditch 9 drainage issues. Beaver dams have blocked the flow along Regal Creek and will be removed. Wright Soil and Water Conservation recommends a drop in water in one foot increments to prevent flooding damages downstream. Potter also reported that the establ ishment of a Regal Creek Authori ty, simi I ar to the Otsego Creek Authority, is in the discussion stages. Administrator Hale informed the Council that the street light design approved by the Council at the September 5, 1995, meeting for 62nd Street and County Road 37 has more street lights that are necessary. Although that proposal has no cost for installation, the City will pay for the electricity for the lights. The revised plan presented has only three street lights but carries an installation cost of $1,000. Anderson made a motion authorizing installation of three street lights along 62nd street and County Road 37 at a City cost for installation of $1,000. Vetsch seconded the motion. All voted aye. . City Engineer Pete Carlson reported that all work on the Omann Brothers site has been completed and he recommends that the letter of credit be released. Muyres made a motion to release the Omann Brothers letter of credit, as recommended by City Engineer Carslon. Anderson seconded the motion. All voted aye. . ALBERTVILLE CITY COUNCIL October 2, 1995 Page 4 of 6 Based on the recommendation from City Attorney Mike Couri in his memo dated September 27,1995, Berning made a motion to release a portion of the Westwind I Developer's Agreement concerning only Lot 2, Block 1, the lot containing the four apartment buildings as requested. Muyres seconded the motion. All voted aye. City Engineer Pete Carlson reported that he had underestimated the costs for installing a culvert across Barthel Industrial Drive to improve the drainage to the Locust Court/51st Street area. He has found that the pro ject wi 11 requi re 60 feet of cuI vert at approximately $20 per foot, for a total of around $1200. Potter made a motion to authorize Carlson to have the culvert installed at a not-to-exceed cost of $1,500. Vetsch seconded the motion. All voted aye. Carlson reported he is in the process of completing the Feasibility Study for CSAH 19/37. The draft study will be presented to the Task Force Committee on October 10. The final study will be presented to the full Council on October 16, 1995. . Carlson reviewed the Feasibility Study for the North Frontage Road area. The proposal is for the extension of an eight (8) inch sewer main installed at the normal 8'-10' depth. Estimated cost for this project is $78,350. Carlson further explained that the sewer as proposed in the study cannot be extended any further because of its size and depth. Mayor Potter removed himself from the City Council at 8:04 PM. Carlson explained that if each of the benefitted properties were assessed equally, each would be assessed approximately $15,000. Michael Potter told the Council that he owns property along County Road 37 in Frankfort Township and wanted the Council to be aware. His property has a primary septic site available but has no secondary site. Carlson believes the sewer extension as proposed is deep enough to serve Potter's property. Potter told the Council he is wi 11 ing to pay a port i on of the trunk extensi on cos ts as proposed and he will pursue annexation of his property into the City of Albertville when it is possible. He would also pay all costs for the extension of a service line from the main to his property. The Council concurred that it is premature to discuss the issue of serving areas outside the corporate limits at this time. Engineer Carlson suggested that as a cost-saving mechanism the Council could consider extending the sewer main only far enough to serve Hack's at this time. The line could be extended to serve . . . . ALBERTVILLE CITY COUNCIL October 2, 1995 Page 5 of 6 propert i es south of County Road 37 at a 1 a ter date. estimated the savings of this method to be $15,000. Carlson Carlson reviewed the time line for this project with bids opened in February and completion of the project in the spring of 1996. At 8:30 PM Mayor Potter rejoined the Council. Berning made a motion to accept the Feasibility study for the North Frontage Road Sani tary Sewer Study and to set a publ ic hearing on November 6, 1995, at 7:30 PM to discuss the project. Vetsch seconded the motion. All voted aye. Carlson discussed the northeast drainage area (1- 94/Frankf ort/ Al bert vi 11 e) pro j ect . Lori VanDerheider of MNDOT indicated MNDOT prefers that the 18" tile line in Frankfort Township be repaired, but MNDOT finds the Barthel Industrial Drive storm sewer proposal also acceptable. Carlson sought direction from the Council on how to proceed. The Council concurred that the least expensive option is to replace the 8" tile line and agreed that the cost should be shared equally by the three entities. Potter made a motion directing the city attorney to send a letter to Frankfort Township requesting their cooperation in replacing the 8' tile line with costs shared equally by Frankfort, Albertville and MNDOT. The letter will request a response within thirty (30) days. The letter will be copied to Lori VanDerheider of MNDOT. Muyres seconded the motion. All voted aye. Administrator Hale reported that the Westwind Park development has been put on hold, due to questions regarding wetland areas having been filled. More information should be available soon. The Council reviewed the reports dated September 13, 1995, and September 26, 1995, from Stephanie Christianson of the MPCA on the Reconnaissance Inspection conducted on the wastewater treatment facility on August 24th. City Engineer Carlson reviewed the steps in progress to make the corrections suggested in the report. Carlson and Administrator Hale both indicated that none of the items listed in the report are significant items and do not indicate the operator's failure to comply. These items are "bugs" in a new system. Potter made a motion to accept the two reports from Stephanie Christianson of the MPCA. Anderson seconded the motion. All voted aye. Carlson explained a salt shed, consisting of a 30' X 40' building, would cost between $6-$6.50 per foot, or approximately . ALBERTVILLE CITY COUNCIL October 2, 1995 Page 6 of 6 $7,200. An asphalt floor in the building would be at extra cost. Administrator Hale stated that the money for the building would come from the Public Works Capital Outlay budgets. Muyres made a motion authorizing Carlson to secure quotes on construction of a 30' X 40' salt shed building. Potter seconded the motion. All voted aye. Berning made a motion authorizing the Personnel Committee to research employee insurance benefit packages. Muyres seconded the motion. All voted aye. Potter made a motion to enter into a lease agreement with Zimmer Brothers for the agricultual property north of the wastewater treatment facility at an annual fee of $950. Muyres seconded the motion. All voted aye. The Council directed the mayor to send a congratulatory note to Jay Novak on his appointment to commissioner of DTED. The Council directed the mayor to send a letter of thanks to Wright County for their quick response to the request to stripe county roads within the City. and for assistance in providing plans and specifications for a salt shed and public works maintenance tit building. Anderson made a motion directing Mayor Potter to contact the Postmaster regarding the location of the mailboxes on the sidewalk. Muyres seconded the motion. Anderson, Muyres, Berning and Vetsch voted aye. Potter voted no. The motion carried. Anderson made a motion to adjourn at 9:30 PM. Muyres seconded the motion. All voted aye. ~~~ Michael Potter, Mayor .