1996-07-15 CC Minutes SpecialALBERTVILLE CITY COUNCIL
SPECIAL !'FETING
July 15, 1996
Albertville City Hall 7:00 PM
PRESENT: Mayor Michael Potter (7:18 PM), Councilmembers Duane
Berning, John Vetsch and Sharon Anderson, City Attorney Mike Couri,
City Engineer Pete Carlson and City Administrator Garrison Hale
Acting Mayor Berning convened the special meeting for the
purpose of considering: TIF amendment related to use of surplus
Debt Service Bond Fund Proceeds, Parkside 3rd Addition Model Home
Agreement, confirm recall of 1991A and 1991B G.O. Improvement
Bonds, Award Bids for Overlay Improvement Project, North Frontage
Road Feasibility Study for Sewer, WWTF Future Expansion,
Recommendation from Public Works Committee regarding telephone
system and Optech III-P Eagle Vote.
Moved by Anderson, supported by Vetsch, to adopt agenda with
addition of Item 2j - Subdivision Ordinance Standard Plates for
utility and street construction. All voted aye.
Acting Mayor Berning convened the public hearing at 7:08 PM
for a proposed TIF amendment that would authorize the use of
available funds and amend the budget to utilize the funds for the
CSAH 19/37 Intersection Realignment Project. Also, an expansion of
the development boundaries to include the city limits as of record
on July 15, 1996 (pre -annexation).
Acting Mayor Berning requested public comment. No person was
present to comment.
Mike Couri explained the TIF District could be terminated
early but the City would lose the use of funds.
Moved by Anderson, supported by Vetsch, to close the public
hearing at 7:18 PM. All voted aye.
Acting Mayor Berning turned the meeting over to Mayor Potter
at 7:19 PM.
Moved by Berning, supported by Anderson, to adopt RESOLUTION
#1996-47. All voted aye.
Mayor Potter moved to an agreement allowing for early
construction of model homes.
City Attorney Couri explained the agreement which allowed for
an early construction of model homes in the Parkside 3rd Addition.
Developer needs to have completed model homes for the Parade of
ALBERTVILLE CITY COUNCIL
July 15, 1996
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Homes. Final Plat is scheduled for August 5, 1996, which is too
late. Under the agreement the developer will not receive a
variance if errors in elevation for construction are found. The
need for a gravel road permitting emergency access is required.
Homes cannot be conveyed until a final occupancy permit is issued.
The building official will only issue Limited Occupancy Permit with
no one staying overnight, bottled water and porta-potty will be
provided on site. Insurance standards satisfactory to the city.
Mike Potter explained the rationale on model homes and the
taking part in Parade of Homes.
Moved by Potter, supported by Vetsch, to authorize "Agreement
Allowing Early Construction of Model Homes City of Albertville
Parkside 3rd Addition". Three aye, 1 nay Anderson, 1 Absent
Muyres.
City Attorney Couri, based on a recommendation of the Finance
Committee to recall early Special Assessment Bond Issues of 1991A
and 1991B G.O. Bonds, explained it was fiscally responsible to call
early and stop the accrued interest. Call dates are August 1 and
September 1, 1996. Both Highland Banks and First National Bank of
-- Elk River have agreed to waive 90 day notice requirement and
cooperate on an early call.
Councilmember Berning asked about a third bond issue that
dealt with SAC Fees and was it callable early. No recall on a
third bond issue.
Moved by Potter, supported by Anderson, to confirm recall of
1991A and 1991B G.O. Improvement Bonds. All voted aye.
City Engineer Carlson recapped bids for 1996 Street Overlay
Project including City Hall parking lot. Carlson mentioned the
shoulder by the high school need to be added by supplemental
agreement. Estimate is $4,000.
Moved by Potter, supported by Berning, to receive the
following bids:
Buffalo Bituminous $28,787.75
W B Miller Inc. $29,068.75
Hardrives Inc. $29,355.00
Bauerly Brothers Company $29,998.75
Lan -Dar Inc. $43,082.50
Further, to adopt RESOLUTION #1996-48 awarding bid to Buffalo
Bituminous for $28,785.75 for the 1996 Overlay Improvement Project.
All voted aye.
Pete Carlson moved to the North Frontage Road Sanitary Sewer
Extension Project. This project is to provide sanitary sewer
ALBERTVILLE CITY COUNCIL
July 15, 1996
Page 3 of 4
service to the properties on the 62nd Street frontage road. Line
size was proposed to be 8 inch.
Carlson recommended accepting the feasibility report and offer
trunk charges. Hale discussed the number of parcels available for
assessment.
Moved by Berning, supported by Anderson, to adopt RESOLUTION
#1996-49 Accepting the Feasibility Study for the North Frontage
Road Sanitary Sewer and ratifying the previous council action of
ordering a public hearing for July 24, 1996, at 7:30 at City Hall.
All voted aye.
Engineer Carlson moved to WWTF Future Planning. Purpose was
to layout a preliminary "Urban Service Area" for sanitary sewer.
The proposed annexed areas were included.
Pete Carlson discussed the new city limits and showed
additional areas for service that were in the City of Otsego and
the new City of St. Michael. These areas were included due to the
ability of the City of Albertville to more easily provide service.
The engineer is seeking Council direction on formal final lines to
lock in for an urban service area. Carlson stated we would be
providing sewer service outside the city limits which could lead to
competition from neighboring communities using the city's service.
Councilmembers discussed sewer availability and timing.
Engineer Carlson suggested the City could service on its own
schedule. Joint powers agreement could be required to ensure
everyone understood their responsibility. Discussion looked at 40
hookups a year and providing services beyond the limits to maintain
number of hookups. The urban service area helps define the
ultimate requirements of the treatment plant.
Attorney Couri reviewed the idea of an agreed upon contractual
agreement to be used in providing service to other communities.
Further Council discussion centered on directing the city
engineer to design the sewer districts and truck lines for
consideration at the August 5, 1996, meeting. The future plans do
not require actual pipe installation. The "urban service area"
could be viewed as a planning tool and include surrounding
property.
City Administrator Hale stated the end result is a
"Comprehensive Sewer Plan".
Engineer Carlson explained the urban service area will guide
the future WWTF size and options.
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July 15, 1996
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Mayor Potter introduced telephone system quotes as follows:
Sprint United
- Northern Telecom Norstor 3X8 $1,740.00
Communication Sales & Lease
- Northern Telecom Merlin 3X8 $1,766.00
Communications Sales & Lease
- AT & T Partner Plus 2X6 $2,698.00
Northland Communication Corporation
- Toshiba Strata PK8 $2,440.00
Interior Communications Sale
- Telrad 818 System 2X16 $2,695.00
Moved by Anderson, supported by Vetsch, to receive the quotes,
to authorize the purchase a Northern Telecom Norstar 3X8 for
$1,740.00 plus tax from Sprint United Telephone Midwest and to
authorize the mayor to execute a sales agreement. Further, to
approve surplusing the present AT&AT Spirit telephone system and
advertising for seal bids to be opened at the August 19, 1996,
Council meeting. All voted aye.
Mayor Potter introduced the concept of an electronic voter
tabulation system comparable to the Wright County standards.
Moved by Anderson, supported by Vetsch, to approve purchase of
Optech III -P Eagle Electronic Voter Tabulation System from Business
Records Corporation at a cost of $5,515.00 with budget source of
funding recommended by the Finance Committee at a later date. All
voted aye.
Engineer Carlson presented standard plates for utilities and
street design and construction that he would like to incorporate
into the City of Albertville Subdivision Ordinance standards.
Moved by Potter, supported by Anderson, to authorize City
Engineer to prepare Standard Engineering Plates for the Subdivision
Ordinance. All voted aye.
Moved by Berning, supported
meeting at 9:22 PM. All voted aye.
by Anderson, to adjourn the
Michael Potter, Mayor
1-1-' ,.-2- e-7' .) ,&�
Garrison Hale, Deputy Clerk