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1996-12-02 CC Minutes . ALBERTVILLE CITY COUNCIL December 2, 1996 Albertville City Hall 7:00 PM PRESENT: Duane Berning, Garrison Hale, Carlson Mayor Michael Potter, Councilmembers Curt Muyres, John Vetsch, and Sharon Anderson, City Administrator City Clerk Linda Houghton, and City Engineer Peter Mayor Potter call ed the regul ar meeting of the Al bertvi 11 e City Council to order. Berning made a motion to approve the agenda as presented. Anderson seconded the motion. All voted aye. Vetsch made a motion to approve the minutes of the November 4, 1996, regular City Council meeting, the minutes of the Canvassing Board meeting on November 6, 1996, and the minutes of the November 25, 2996, special meeting as presented. Berning seconded the motion. All voted aye. . The Council reviewed the bills list and pulled Check #10595 for further discussion under Council Reports. Vetsch made a motion to pay the bills (Check #'s 10562 - 10594 and Check #'s 10596 - 10616) as presented. Muyres seconded the motion. All voted aye. Gary Schwenzfeier discussed with the Council his concerns over snowmobiles racing up and down Lander Avenue. The Council agreed to have the admin:i.strator send a let ter to the area Snowmobi 1 e Clubs and the Sheriff's Department regarding the problem of snowmobiles in the city. A notice will also be placed in the North Crow River New~. . Brian and Laurie Beltrand, who live in psyk's 5th Addition, acted as the spokesmen for a group of neighbors at tending the meeting, explained that the house located next to them at 5349 Lachman Avenue NE was recently sold and the new owner Terry Lehman allows her two children to live in the house unattended by an adult. Consequently, situations, such as loud parties, juvenile drinking, speeding cars and snowmobiles, and yards being driven over, have affected the peace and tranquillity of the neighborhood for the past six weeks or so. Police have been called by different neighbors several times. The social services department at Wright County has also been called regarding the 12-14 year old child living at the home. The neighborhood is not p I eased wi th the action or lack of action they have seen from the Sheriff's Department and the Human Services Department. City Administrator Hale explained that he had contacted Chief Deputy Don Lindell and discussed the problem. A deputy from the Sheriff's Department attended the meeting and asked the neighborhood to continue to notify the Sheriff's Department when . . . ALBERTVILLE CITY COUNCIL December 2, 1996 Page 2 of 6 problems occur. The Council agreed to review the City's ordinances on noise, nuisances, and snowmobiles. If necessary, the ordinances will be revised to make it easier for the Sheriff's Department to enforce the ordinances. No one el se present wished to address the Counci I under Community Forum. Because the Council concurs that a special year-end meeting on December 30, 1996, is not necessary, Anderson made a motion to delete from the Consent Agenda list. Potter seconded the motion. All voted aye. Anderson made a motion to approve the Financial Statement for November as presented. Potter seconded the motion. All voted aye. Anderson made a motion to approve the Follow Up Sheet from the November 4, 1996, meeting as presented. Pot ter seconded the motion. All voted aye. Anderson made a motion to approve the November Department Report as presented. Potter seconded the motion. All voted aye. Anderson made a motion to approve the October 1996 Operation Report as presented. Potter seconded the motion. voted aye. WWTF All Anderson made a motion to December 16, 1996, at 7:00 PM. voted aye. establ ish a special meeting on Potter seconded the motion. All Anderson made a motion to approve a 3.2 License for the st. Michael Jaycees at the ISOC Races at School Lake on January 3, 4, and 5, 1997. Potter seconded the motion. Anderson made a motion to adopt RESOLUTION #1996-66 titled RESOLUTION APPROVING CLASS B GAMBLING LICENSE FOR THE ALBERTVILLE FIRE RELIEF ASSOCIATION. Potter seconded the motion. All voted aye. The Counci I dir':!cted the Publ ic Works DepartmentjCommi t tee to secure new bids on replacing the window in the warming house. After the window has been placed, wire mesh will be installed over the window to prevent breakage from hockey pucks, etc. City Engineer Peter Carlson discussed corrections to the Fire Station Parking Lot Drainage in his memo dated November 21, 1996. The City has received a bid from Meiny's Diggers for the grading, . ALBERTVILLE CITY COUNCIL December 2, 1996 Page 3 of 6 installation of catch basins, and labor in the amount of $4,480.00. Since the labor quote included ripping through frost at this time of year, the Council concurred to delay action on the project until spring. City Administrator Hale presented the Council with details on how to pay for the EDA lot soil borings, as well as the Sensitivity Model Study from Springsted, Inc. for determining the bal ance between tax increment financing and local government aid. Muyres made a motion to proceed with soil borings on the EDA (Fire Hall) lot at an cost of around $1,500, and to authorize Springsted, Inc. to proceed with the Sensitivity Model Study as discussed at the last Council meeting. Cost of the study is $500- $1,000 with funding through budget amendment transferring $2,500 from the Parks Department. Anderson seconded the motion. All voted aye. . The Council discussed snowplowing. Councilmember Vetsch presented a quote he had received from Mark Weber Grading/Snowplowing. Mayor Potter questioned the legality of acceptlng a quote after the City's deadline for accepting snowplowing bids had passed. The Counci 1 agreed to accept and open the quote f rom Mark Weber Grading/Snowplowing. The quote is exclusively for snowplowing the area west of County Road 19 at the following rates: Plow/Wing/Sander/Driver Bobcat & Driver Pickup/Plow/Driver $150 per hour $ 75 per hour $ 75 per hour Further 1) 2) 3) 4) 5) specifications included in the bid are: The company will provide their own sand and salt/sand mixture and will notify the County that it will buy sand for the City of Albertville. The company will not be responsible for mailboxes, garbage cans or anything in the road right-of-way. The company will provide the City with a certificate of insurance. The bid covers the remainder of 1996 through May of 1997. The company will plow or and at its own discretion. Councilmember Berning stated the City will have to control when to plow and/or sand. . Councilmember Muyres stated the City has already contracted lawn mowing and wastewater treatment operations, and has advertised for bids for contracted snowplowing. When no bids were received for contracting snowplowing, the City advertised for part-time help . . . ALBERTVILLE CITY COUNCIL December 2, 1996 Page 4 of 6 for snowplowing and received no response. The City has reached the point when its time to add Public Works staff since there will continue to be more and more demand for services and equipment. Mayor Potter pointed out that the City would also need addi tional space for storing more equipment, which the Counci 1 cannot agree upon. Councilmember Muyres stated that a long range plan would resolve the issues of staff, equipment and building needs. Anderson made a motion to have the Public Works Committee, the city attorney and the city administrator consider the quote for snowplowing west of CSAH 19 and bring a recommendatIon to the December 16th Council meeting. Muyres seconded the motion. All voted aye. The Council discussed the reclassification ot t.he c'ity's Public Works Coordinator to a Maintenance Worker II position, which would more accurately reflect the actual duties being performed. Since the City has only one Public Works employee, the Public Works Committee and the Personnel Committee have determined there is no need to have a coordinator posi tion at this time and have recommended the termination of the position of Public Works Coordinator and wi th the transfer of Ken Lindsay, the current Public Works employee, to the Maintenance Worker II position, Pay Range 3. effective 60 days from the date the employee receives notification. The committees further recommended that the wage for the position of Maintenance Worker II be maintained at $14.93 per hour until such time as payrange 3 is high enough to incorporate the present hously swage into the salary schedule (present maximum wage if $14.50 per hour). Councilmember Berning and Councilmember Muyres asked the administrator for his opinion. City Administrator Hale stated the Maintenance Worker II describes the job being performed without providing direction to other employees or coordination of contracting vendors. Publ i c Works Coordinator Ken Lindsay ques t i oned who woul d direct the scheduling of jobs and contractors, as well as timing of jobs since that is not a part of the Maintenance Worker II's job duties. Councilmember Berning stated all work would be under the direction of the city administrator. Berning made a motion to approve RESOLUTION #1996-72 titled A RESOLUTION ABOLISHING THE PUBLIC WORKS COORDINATOR POSITION AND TRANSFERRING KEN LINDSAY TO THE MAINTENANCE WORKER II POSITION. Anderson seconded the motion. Anderson, Berning, Vetsch and Potter voted aye. Muyres voted no. The motion carried. . ALBERTVILLE CITY COUNCIL December 2, 1996 Page 5 of 6 Berning made a motion to grant an extension preliminary plat of Brittany Kay Estates to May 5, 1997. seconded the motion. All voted aye. for the Muyres STMA Hockey Association representative Larry Lee requested permission from the Council to use the City Park hockey rlnk for the youth teams to practice and/ or scrimmage. He presented a schedule of proposed use for December 1996. The schedule leaves the rink open from 3:00 PM to 6:00 PM for skaters. The association will attempt to police the hockey skaters from being on the open skate area with their pucks and sticks. There are 54 youths in the Initiation Program (the youngest skaters). During their scheduled practices, Lee is requesting that the wall dividing the warming room be taken down. The association will be responsible for the removal and reinstallation of the wall. . The Association is also requesting the use of the snow blowet-, the broom, and the hoses for flooding. Lee stated the association is willing to rebuild the carburetor in the snowblower and the repai r the 1 1/2" va 1 ve used for flooding. Larry Lee wi 11 coordinate the flooding and scheduling of the rink. . Potter made a motion to approve the requests from the STMA Hockey Association as follows: (1) The Association has permission to use the hockey rink and the warming house for practices and/or scrimmages. (2) The dividing wall may be removed before the Initiation Program and reinstalled that same evening by the Association. (3) The Association will be responsible for supen'>c.ioD ,-f the participants and locking the shelter at the end of the evening. (4) Two sets cf keys to the park shelter are authorized to Larry Lee and Jim Valerius of the Association with the understanding that if the keys are duplicated and passed out, the Association will pay for rekeying all doors at the park. (S) The Association shall repair the snow blower and replac~ the 1 1/2" valve for water. (6) The Association is authorized to use the city's snowblower, sweeper, valve and hose. (7) The Associ a ti on wi 11 pay a $100 damage deposi t to the City prior to use of the facilities. Muyres seconded the motion. All voted aye. Mayor Potter presented an overview of a proposed Joint Powers lease arrangement to settle the ownership questions dealing with water mains. Potter explained that the proposal does not require any action at this time. . . . ALBERTVILLE CITY COUNCIL December 2, 1996 Page 6 of 6 The Council reviewed the bill from Premier 94 Truck Service for repl acing the rear end on the snow plow. Mayor Pot ter and Administrator Hale both were under the impression that the total bill would be a.round $1,900. The Council directed the administrator to contact Premier to explain why the bill was $4,500+. The Council will consider issuance of the check at the December 16th meeting. Anderson made a motion to adjourn at 9:40 PM. Muyres seconded the motion. /JJtr4 Mr. Michael Potter, ./