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1997-12-01 CC Minutes SpecialALBERTVILLE CITY COUNCIL December 1, 1997 Albertville City Hall 7:00 PM PRESENT: Mayor Mark Olsen, Councilmembers Patricia Stalberger, Duane Berning, Robert Gundersen, and John Vetsch, City Clerk Linda Goeb, and City Engineer Peter Carlson Mayor Olsen called the regular meeting of the Albertville City Council to order. The agenda was amended as follows: Add to Item 3 - Check #'s 10034 - 10052 and Check #10019 Move Item 5c from the Consent Agenda to General Government Delete Items 6a(1) and 6a(3) Add Item 7c(8) - Christmas Decorations - Disposal/Lighting Add Item 7d(9) - Pay Equity Report Add Item 7d(10) - Resolution #1997-58 Add Item 7d(11) - Supervision of Maintenance Worker II's Add Item 7d(12) - Consider temporarily closing City office to public Berning made a motion to approve the agenda as amended. Gundersen seconded the motion. All voted aye. The minutes of the November 17, 1997, special meeting were amended on Page 1 by inserting Paragraph 4: "Vetsch arrived at the meeting at 6:20 PM." The minutes of the November 17, 1997, regular meeting were amended on Page 4, Paragraph 4, by deleting ". the administrator to sign "The Brimeyer Group Agreement for $1,150 but". Berning made a motion to approve the minutes of the November 17, 1997, special and regular meetings as amended. Stalberger seconded the motion. All voted aye. Because City Engineer Carlson was prepared to discuss and make a recommendation on two of the bills considered for payment, Mayor Olsen delayed consideration of Audit Claims until later in the meeting. There was no one who wished to address the Council under Citizen Forum. Berning made a motion to approve the Wastewater Operations Report for October 1997 as presented. Gundersen seconded the motion. All voted aye. The Council tabled approval of RESOLUTION #1997-57 (RESOLUTION 1 ADOPTING THE ANNUAL EVALUATION AND PLANNING SURVEY FOR THE MPCA) until the December 15th meeting to allow the Council to review the survey results. City Engineer reviewed his memo dated November 28, 1997, regarding the sewer repairs at the Steve Breingan residence. Carlson reported that he is unable to state absolutely how the pipe was broken and therefore recommends to the Council that the City reimburse the homeowner for one-half of the repair costs. Carlson further recommends that the Council consider a policy change stating the homeowner is responsible for maintenance of his service line from the house to the sewer main. Councilmember Berning questioned whether the repair to the sewer line had been inspected before being covered up. It is the engineer's and the clerk's understanding that Ken Lindsay was on site at the time. Berning made a motion to hold Check #10034 and direct Ken Lindsay to prepare a report for the Council on the incident. Gundersen seconded the motion. All voted aye. PSG representative Kelly Browning explained that she has a copy of the repair/maintenance policy from the City of St. Michael. The Council asked Browning to provide a copy of the policy to the Public Works Committee and the city engineer to review. The City Council approved the format of the response to the City of Otsego's engineer regarding Otsego's request that no new pipe systems or drainage improvements be made in the vicinity of Greenhaven Estates and the Albertville Cemetery until the full downstream impacts are known and mitigated. City Engineer Carlson has reviewed the pay request from Fehn Excavating for the site improvements to the parking lot at the L & D Trucking site in the amount of $25,018.25 and recommended payment. Carlson was di,_-ected to contact Wright County and.or MNDOT regarding the confusing signage at the I-94/CSAH 19 ramp area. Larry Lee, STMA Youth Hockey Association representative, requested permission for the association to use and maintain the ice rink facility again this year. Practices will be scheduled Mondays, Tuesdays, Thursdays and Fridays, leaving Wednesdays and the weekends open for free skating. The Hockey Association will provide their own tractor/sweeper for cleaning the ice. Due to the large number of participants in the Initiation level, the Association would also like permission to use the large side of the park shelter exclusively for those participants. 2 Berning made a motion granting STMA Youth Hockey Association's requests and directing the Public Works Department to remove the Toro mower from the shelter garage. Stalberger seconded the motion. All voted aye. The Public Works Committee will discuss who will be responsible for locking park shelter each night. The Arena Committee reported that the meeting originally scheduled has been postponed to December 6. Berning made a motion to adopt ORDINANCE #1997-16 titled AN ORDINANCE AMENDING THE ALBERTVILLE SIGN ORDINANCE (1987-3) RELATING TO BILLBOARDS as presented. Stalberger seconded the motion. All voted aye. Berning made a motion to schedule interviews for the four final candidates for the city administrator on Tuesday, December 16, and Wednesday, December 17, if necessary, beginning at 6:00 PM. The Council and the clerk will rate each candidate on a point system basis. Gundersen seconded the motion. All voted aye. Councilmember Berning reported that the Transportation Committee met on November 20 with the Otsego committee. Otsego does not want to make improvements, such as sewer, water or pavement, on the shared roads. They are not in favor of a realignment of MacIver Avenue. No further meetings have been scheduled at this time. City Engineer Carlson suggested that the Public Works Committee began consideration of a policy for shared roads. The Council agreed that a policy should be formulated. Councilmember Vetsch reported that the Joint Powers Board has contracted with PSG for operation and maintenance of the water system effective January 1, 1998 at a cost of $9,458 per month. He further reported that the Board secretary's wages were increased to $14.50 per hour beginning in 1998. Neither the Public Safety nor the Public Works Committee had a report. Vetsch made a motion to offer to return the old Christmas decorations to the Jaycees if they want them or to give them away to whoever would like them because the City no longer has room to store the decorations. Gundersen seconded the motion. All voted aye. Olsen made a motion authorizing the City to pay for the additional wiring needed on three or four poles for the new Christmas lights. Stalberger seconded the motion. All voted aye. 3 Stalberger made a motion directing the city administrator to complete the Pay Equity Reporting Form for the Council to consider at the December 15, 1997, meeting. Berning seconded the motion. All voted aye. Stalberger made a motion to adopt RESOLUTION #1997-58 titled A RESOLUTION AMENDING RESOLUTION #1997-12 TITLED RESOLUTION SETTING UNIFORM ATTENDANCE REQUIREMENTS AND APPOINTING ALTERNATES FOR ADVISORY BOARDS, COMMISSIONS AND COMMITTEE ESTABLISHED BY THE CITY COUNCIL as presented. Berning seconded the motion. All voted aye. Berning made a motion to appoint the city clerk as supervisor of the Public Works Department effective immediately. As supervisor the clerk will issue directives to be followed. Failure to cooperate with the clerk will result in disciplinary action. Vetsch seconded the motion. All voted aye. City Clerk Goeb explained that Building Official Kevin Mealhouse volunteered to answer phones and keep City Hall open as regularly as his duties allow during Christmas week when she is on vacation. The Council accepted Mealhouse's offer. Olsen made a motion to close the City Hall office to the public every Thursday until further notice to allow the clerk one day of uninterrupted work hours. Berning seconded the motion. All voted aye. Berning made a motion to hold issuance of Check #'s 10034, 10035, and 10041, and to issue Check # 10019, Check #'s 10036- 10040, and Check #'s 10042 - 10056 as presented. Gundersen seconded the motion. All voted aye. Olsen made a motion to adjourn at 9:40 PM. Gundersen seconded the motion. All voted aye. Mark Olsen, Mayor Linda Goeb, City Clerk 4 UPCOMING M]EET I NGS I IMPORTANT DATES December 3 Interviews (Maintenance Worker II) December 8 Truth in Taxation Hearing December 8 Joint. Powers Board - Hockey Arena December 9 Planning & Zoning Commission December 15 Continuation of Truth in Taxation (if necessary) December 15 Regular City Council Meeting December 22 Joint Powers Board - Water December 25 Christmas Day - Legal Holiday January 5 Regular City Council Meeting January 13 Planning & Zoning Commission 6:30 EM 7:00 EM 7:00 EM 7:00 PM 7:00 EMI 7:00 EM 7:00 PM 7:00 EM 7:00 EM