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1997-11-03 CC MinutesALBERTVILLE CITY COUNCIL November 3, 1997 Albertville City Hall 7:00 PM PRESENT: Mayor Mark Olsen, Councilmembers Patricia Stalberger, Duane Berning, Robert Gundersen, and John Vetsch, City Clerk Linda Houghton, City Attorney Michael Couri and City Engineer Peter Carlson Mayor Olsen called the regular meeting of the Albertville City Council to order. The agenda was amended by adding the following: Item 3 - Delete Check #11299 Item 5f - Approve Fire Service Contracts with the Cities of St. Michael and Otsego Item 7a(3)_ - Queen Committee Item 7c(2) - CSAH 19/37 Trails & Signage Item 7d(2) - Directive to Public Works Department personnel to make no alterations to equipment Berning made a motion to approve the agenda as presented. Stalberger seconded the motion. All voted aye. The minutes of the October 20, 1997, meeting were amended as follows: Page 3 - Insert Paragraph 4 - Councilmember Berning returned to the meeting at 8:05 PM. Page 4, Paragraph 2 - Corrected to state that the Otsego committee members were uncertain if there was interest in improving the shared roads. Page 4, Paragraph 8 - H63H is changed to 863H. Berning made a motion to approve the minutes of the October 20, 1997, meeting as amended. Stalberger seconded the motion. All voted aye. Gundersen made a motion to approve payment of Check Vs 11296 - 11298 and Check #'s 11300 - 11314 as presented. Vetsch seconded the motion. All voted aye. There was no one in the audience who wished to address the Council under Community Forum. Berning made a motion to approve the Financial Statement for the period October 1 - October 28, 1997, as presented. Vetsch seconded the motion. All voted aye. Berning made a motion to cancel the Economic Development meeting scheduled for November 12, 1997, until after the first of the new year. Vetsch seconded the motion. All voted aye. 1 Berning made a motion to approve a reduction in the Letter of Credit for the Fairfield Addition to $25,000 as recommended by the City Engineer. Vetsch seconded the motion. All voted aye. Berning made a motion to approve a reduction in the Letter of Credit for the Parkside 4th Addition to $35,000 as recommended by the City Engineer. Vetsch seconded the motion. All voted aye. Berning made a motion to approve a reduction in the Letter of Credit for the Parkside 3rd Addition to $70,000 and release the subdivision bond as recommended by the City Engineer. Vetsch seconded the motion. All voted aye. Berning made a motion to approve the Fire Service Contracts with the Cities of St. Michael and Otsego as presented. Vetsch seconded the motion. All voted aye. Mayor Olsen opened the public hearing on the TIF Plan for the proposed TIF District #9 (Barthel Bus Garage). City Attorney Couri explained that the proposed TIF district is an eight year, pay-as-you-go, economic development district. The proposed district will generate approximately $87,000 in tax increments over its eight year life. The first increment would be collected with taxes payable in 1999. Approximately 70% of the total increment will be spent on site for street improvements, storm sewer improvements, parking lot and grading. Another 5-10% of the total increment can be used for administrative costs. The remaining 20-25% (approximately $17,000) can be spent off -site (within Development District No. 1, which encompasses most of the city limits), if the Council chooses. If not, the monies would be returned to the developer for reimbursement of his costs. The Council concurred that the 20-25% will be used off -site for trails, storm water improvements and sidewalk repairs/replacement. The City Council may either take a reduction in LGA and/or HACA as the TIF penalty or it may choose to contribute 100 ($8,700) of the developer costs in General Funds. This could be administrative costs, such as the legal costs of establishing the TIF. Mayor Olsen called for comment from the audience. There were no comments. Berning made a motion to close the public hearing at 7:28 PM. Gundersen seconded the motion. All voted aye. Vetsch made a motion to adopt RESOLUTION #1997-52 titled RESOLUTION APPROVING MODIFIED DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND A TAX INCREMENT FINANCING PLAN (as amended by the Council) FOR TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 9. Gundersen seconded the motion. All 2 voted aye. Bert Bailey, representing the Wright County Human Services Agency, explained the River Rider and Volunteer Transportation System. In 1995 the County introduced a combined County -City subsidized and rider fare -paid public transit system named The River Rider. In 1998 the system is being expanded to include additional route areas, including a route from Albertville to Buffalo. Bailey is requesting a transit budgetary allocation from the City for the River Rider System in the amount of $1 per capita, or $2,366. Stalberger made a motion to transit budgetary allocation to November 17th. Berning seconded Berning and Gundersen voted aye. carried. table further discussion on the the budget meeting scheduled for the motion. Stalberger, Olsen, Vetsch abstained. The motion The Council discussed the pending vacancy on the Planning & Zoning Commission due to the expiration of the term of Donatus Vetsch. Mr. Vetsch has relayed to City Administrator Hale that he is not willing to continue to serve on the Commission. Hale recommends that a Councilmember be appointed to fill the vacancy. Stalberger volunteered to serve on the Commission. The Council agreed to table the appointment of Councilmember Stalberger to the Planning & Zoning Commission until the December meeting and to request that Mr. Vetsch submit a formal resignation. Ken Tiernan, representing the Albertville Queen Committee, addressed the Council regarding the expenses associated with that committee. He stated that the Committee receives $2,000 from the Friendly City Days Committee for expenses and would like the City to authorize more funds, possibly for scholarships for the royalty. The Council asked the Committee to submit the anticipated annual Committee expenditures for consideration at the budget meeting on November 17th. City Attorney Couri reviewed the Grading Contract for the Cedar Creek Golf Course. Since it has not been determined exactly what areas can be graded, the amount of the letter of credit required has not been determined at this point. The letter of credit will be approximately $2,000 per acres that is graded. Berning made a motion to approve the Grading Contract for the Cedar Creek Golf Course Property, contingent upon the grading plans being approved by the city engineer and the letter of credit in the amount of $2,000 per acre of graded land being provided to the city. Vetsch seconded the motion. All voted aye. Berning made a motion to approve the Grading Contract for the Mike Potter property, contingent upon Potter complying with all applicable laws, the city engineer's approval of the grading plan, t_a n a letter of credit in the amount of $1,000, agreement to pay all city costs, and payment of a double grading fee, since operations were begun prior to a permit being issued. Gundersen seconded the motion. All voted aye. Berning made a motion to have the city engineer and administrator provide a recommendation on administratively approval of grading permits and the criteria necessary for administrative approval. Berning, Stalberger, and Gundersen voted aye. Vetsch and Olsen voted no. The motion carried. City Engineer Carlson reported that he has visited the Robert Heuring property to check why water is standing on the field. Heuring believes the water is caused by the grading being done on the Center Oaks property. Carlson reported that it is not apparent why the water doesn't drain from the field. He is unable to determine that the grading on the Center Oaks property has caused the water to stand in Heuring's field. The only method to determine exactly what is causing the problem is to have the ares surveyed. Vetsch made a motion authorizing Carlson to have the properties surveyed by a crew from SEH. Berning seconded the motion. Berning and Vetsch voted aye. Olsen and Gundersen voted no. Stalberger abstained. The motion failed. The Council directed the City Administrator to check if black dirt has been placed over the trail easement on the Savitski property along 61st Street. The Public Works Committee reported that a loaner Bobcat has been provided to the City free of charge until the new Bobcat can be delivered. The Council tabled discussion on Councilmember Vetsch's request regarding modifications on any Public Works equipment, since the direction has previously been made. The Public Works Committee will meet on November 15th at 8:00 to conduct preliminary interviews of the candidates for the position of Maintenance Worker II. The full Council will interview the final candidates at a later date. The Personnel Committee will meet on November 13th at 7:00 PM for the purpose of reviewing the Supplemental Questions submitted by the preliminary candidates for the position of City Administrator. The Committee will recommend candidates to be interviewed by the full Council, two members of the Planning Commission, the city clerk and the city attorney. ^ Berning made a motion to adjourn at 10:20 PM. Gundersen seconded the motion. All voted aye. 4 n Mark Olsen, Mayor Linda Houghton, City Clerk