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1999-01-04 CC Minutes . . . ALBERTVILLE CITY COUNCIL January 4, 1999 Albertville City Hall 7:00 PM PRESENT: Mayor John Olson, Councilmembers Robert Gundersen, Duane Berning, Patti Stalberger and John Vetsch, City Administrator-Clerk Linda Goeb, and City Engineer Pete Carlson order. Mayor Olson called the regular meeting of the Albertville City Council to The agenda was amended by adding Item 5d(7) - Discussion on drafting agreements for the maintenance of the ditch draining the Greenhaven Addition. Berning made a motion to approve the agenda as amended. Gundersen seconded the motion. All voted aye. Vetsch made a motion to approve the minutes of the December 21, 1998, regular City Council meeting as presented. Gundersen seconded the motion. All voted aye. Mayor Olson asked if anyone present wished to address the Council under the Citizen Forum portion of the agenda. No one wished to address the Council. Gundersen made a motion to approve the WWTF Monthly Operations Report for the month of November 1998 as presented. Vetsch seconded the motion. All voted aye. The Council discussed the request from STMA Youth Hockey Association to use the City's bobcat occasionally to remove snow from the outdoor rink. Because of liability concerns, Gundersen made a motion to deny the request. Vetsch seconded the motion. All voted aye. The Council stated that the Public Works Department personnel will continue to assist cleaning the rink on a time- available basis. Mayor Olson presented his recommendations for 1999 appointments for discussion. Kennedy & Graven was appointed as additional Bond Counsel. Acting Mayor Duane Berning was named as the alternate to the Joint Powers Water Board. Robert Gundersen, Patti Stalberger, Scott Nadeau and one Fire Department Representative were named to the Public Safety Committee. Appointments to other various committees will be made on an as-needed basis. . ALBERTVILLE CITY COUNCIL January 4,1999 Page 2 of3 Stalberger made a motion to adopt RESOLUTION #1999-1 titled A RESOLUTION MAKING APPOINTMENTS TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF ALBERTBILL FOR THE YEAR 1999 as discussed and amended. Gundersen seconded the motion. All voted aye. The Council discussed the proposal from Hagemeister and Mack Architects, Inc. (HMA) regarding the new fire station. The proposal outlines the steps the firm would take to complete the fire station from the programming phase through the construction phase. The architectural fees for this service are eight (8) percent of the estimated construction cost of$625,000, or $49,900. . A committee had met with Tom Peck of HMA to discuss the proposed fire station. There are questions regarding the time requirements for the design of the building and the construction process. Fire Chief Albert Barthel questioned whether using a design/build contractor would be more cost effective and more timely. City Engineer Pete Carlson eXplained that a design/build contractor also use an architect but the architectural fees are not separated in the contract. He also advised the Council that competitive bids are required for any project exceeding $25,000. He feels that the City must have the plans and specs for the fire station prepared so that it can be competitively bid. The Council directed the administrator to contact Tom Peck for a proposal covering the Programming Phase through the Design Development Phase. Stalberger made a motion to table further discussion on the fire station until the next regular meeting. Gundersen seconded the motion. All voted aye. Stalberger made a motion accepting Jerry Dulac's offer to provide 200 hours of community service as the outdoor rink attendant from 5:00 PM to 10:00 PM weekdays. Vetsch seconded the motion. All voted aye. Stalberger made a motion to eliminate the Wednesday extended office hours. The hours had been extended on a trial basis and had been in effect since February. The number of customers during the extended hours does not warrant the extended hours at this time. Vetsch seconded the motion. All voted aye. . Linda explained that Dave Lund, former administrator, has offered to fill in at City Hall if an emergency arises. Linda further added that she has planned a lIo..6 . ALBERTVILLE CITY COUNCIL January 4, 1999 Page 3 of3 vacation for the first part of February and Dave is willing to help out at City Hall during that time if needed. Vetsch made a motion to accept Lund's offer to assist the City in Linda's absence if necessary. Stalberger seconded the motion. All voted aye. The Council directed staff to draft an agreement regarding the maintenance of the ditch beyond the Greenhaven Addition for the Council to consider at a future meeting. Berning made a motion to adjourn at 7:55 PM. Gundersen seconded the motion. All voted aye. ~ 1-.. !-(/ ffi~J0 Linda Goeb, Administrator-Clerk . . i ...