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1999-01-19 CC Minutes . ALBERTVILLE CITY COUNCIL January 19, 1999 Albertville City Hall 7 :00 PM PRESENT: Mayor John Olson, Councilmembers Robert Gundersen, Duane Berning, Patti Stalberger and John Vetsch, City Administrator-Clerk Linda Goeb, and City Attorney Mike Couri and City Engineer Peter Carlson Mayor Olson called the regular meeting of the Albertville City Council to order. The agenda was amended as follows: · Amend Item 4(8) to add approve 3.2 License for the Albertville Jaycees at the City Park on February 19 from 6:00 PM to 10:00 PM, February 20 from 8:00 AM - 10:00 PM and February 21 from Noon to 5:00 PM · Add Item 4(11) - Adopt Proclamation for Family Week · Add Item 5c(3) - Sewer backup on 55th Street Berning made a motion to approve the agenda as amended. Gundersen seconded the motion. All voted aye. . Gundersen made a motion to approve the minutes of the January 4, 1999, minutes as presented. Berning seconded the motion. All voted aye. Mayor Olson asked if anyone in the audience wished to address the City Council under Citizen Forum. Noone wished to address the Council. Sta1berger made a motion to approve payment of Check #11354 -11387 as presented. Gundersen seconded the motion. All voted aye. Stalberger made a motion to approve the December Financial Statement as presented. Gundersen seconded the motion. All voted aye. Stalberger made a motion to approve the WWTF Monthly Operations Report for December 1998 as presented. Gundersen seconded the motion. All voted aye. Stalberger made a motion to approve the 1999 contract for building inspection services with Kevin Mealhouse, Diversified Inspection Services. Gundersen seconded the motion. All voted aye. . . . . ALBERTVILLE CITY COUNCIL January 19, 1999 Page 2 of5 Stalberger made a motion to approve the 1999 Recycling Contract with Wright Recycling. Gundersen seconded the motion. All voted aye. Stalberger made a motion to approve the Employment Agreements with the Administrator-Clerk- Treasurer and the Zoning Administrator. Gundersen seconded the motion. All voted aye. Stalberger made a motion to approve a 3.2 Malt Liquor License for the Albertville Jaycees at St. Albert's Parish Center from 4:00 PM to Midnight on February 20, 1999. Gundersen seconded the motion. All voted aye. Stalberger made a motion to approve a 3.2 Malt Liquor License for the Albertville Jaycees at City Park from 6:00 PM to 10:00 PM on February 19th, from 8:00 AM to 10:00 PM on February 20th and from Noon to 5:00 PM on February 21 st. Gundersen seconded the motion. All voted aye. Stalberger made a motion to adopt RESOLUTION #1999-4 titled A RESOLUTION APPROVING A ONE-DA Y, OFF-SITE GAMBLING LICENSE FOR THE ALBERTVILLE JAYCEES. Gundersen seconded the motion. All voted aye. Stalberger made a motion to adopt RESOLUTION #1999-2 titled A RESOLUTION APPROVING A ONE-DAY, OFF-SITE GAMBLING LICENSE FOR THE ALBERTVILLE LIONS. Gundersen seconded the motion. All voted aye. Stalberger made a motion to proclaim the week of January 24 - January 30, 1999, as Family Week. Gundersen seconded the motion. All voted aye. City Attorney Couri advised the Council that the City must seek competitive bids before purchasing any item over $25,000, even though the purchase may be through a lease/purchase (such as a fire hall) arrangement. This, in effect, means that the City must provide specifications for the items to be purchased to assure that all bidders are bidding "apples to apples". City Engineer Pete Carlson recommended that an architect be hired to give the City the necessary materials at least through the Design/Development Phase of the fire hall. The Council could then let bids for the new fire hall based on the Design/Development documents. . ALBERTVILLE CITY COUNCIL January 19, 1999 Page 3 of5 Tom Peck of Hagemiester and Mack Architects, Inc. explained to the Council that his firm could provide the services through bidding documents at a cost of $32,500. He projected that it would take a month to prepare the Design/Development Phase only at a cost of $12,500. If the Council wishes to have the firm prepare bid documents, it would take two months. The Council discussed contacting design/build contractors to determine if one of them would produce a Design/Development Plan for the new fire hall that could then be used to bid out the construction of the fire hall. Stalberger made a motion to solicit requests from Design/Build Contractors for the Design/Development Plan for a new fire hall and their time requirements for completion. Gundersen seconded the motion. All voted aye. . City Attorney Couri reviewed the revised contract from Burlington Northern Railroad for the sale of their property currently being leased to the City for the City Park parking lot and the Lions Shelter. The sale price of the property is $30,000, plus $1,000 for administrative fees. The City will also be required to provide an abstract at a cost of about $300. Title insurance will cost between $600-$700. The City will also need to plat the property. The platting process will cost around $2,000. Vetsch made a motion to purchase the property from the railroad at a cost of $30,000 plus $1,000 in administrative fees. The City will also purchase title insurance, have an abstract prepared and plat the property at its expense. Stalberger seconded the motion. Vetsch, Stalberger, Berning and Olson voted aye. Gundersen voted no. The motion carried. Couri reported that the developer's agreement with JMJ is 95% complete. The Council was informed of a sewer backup at the Paul and Tracy Larson home on 55th Street. The City has televised the sewer main, which serves only two homes, and found that there is a misalignment in the junction at Main A venue and 55th Street. Solid waste products catch at the misalignment because of the low volume of flow through the line. The line has been jetted by Roto-Rooter three times since February 1998, the last time being on December 8. . City Engineer estimates that open excavation to realign the main would cost around $3,500. The second option is to insert a slip-lining through the main . . . ALBERTVILLE CITY COUNCIL January 19, 1999 Page 4 of5 to create a smooth, aligned interior surface. The cost of this process is estimated between $4,000-$5,000. Vetsch made a motion authorizing Carlson to proceed to have the problem corrected as soon as possible at a cost of up to $6,000. Berning seconded the motion. All voted aye. Paul and Tracy Larson, owners of the home which had the sewer backup, told the Council that their basement has been damaged from the sewer backup and that their homeowners insurance will not cover those damages. They presented pictures of their basement taken after the backup. Vetsch made a motion to submit a claim for damages to the City's insurance agent. Gundersen seconded the motion. All voted aye. The Council accepted the Public Works Department Report as presented. City Engineer Carlson explained that Wright County has verified the traffic counts at the JMJ outlet mall site and will require that traffic lights are installed at the time of development at the mall entrance and at the intersection of CSAH 19/37. Turn lanes will be required at the mall site along with concrete medians on County Road 19. Probable costs for the improvements are $515,525. All costs except those for the traffic light at CSAH 19/37 will be developer costs. Carlson further explained that Wright County is not prepared at this time to participate in the cost of the traffic light at CSAH 19/37, as the City had been led to believe. The County is willing to repay the City at a future date for a portion of the traffic light. Carlson will contact Wright County again to discuss the financing of the traffic light. Carlson reviewed the preliminary design for the construction of 57th Street. Carlson will have final plans and specs prepared for the February 1 st meeting. Gundersen made a motion to adopt the Findings of Fact & Decision granting two variances for a reader board sign at the Albertville Primary School. Stalberger seconded the motion. All voted aye. . ALBERTVILLE CITY COUNCIL January 19, 1999 Page 5 of5 Berning made a motion to adopt RESOLUTION #1999-3 titled A RESOLUTION SETTING SAC CHARGES AND USER CHARGES IN THE CITY OF ALBERTVILLE. Vetsch seconded the motion. All voted aye. Gundersen made a motion authorizing the mayor and administrator to conduct interviews and make an offer of employment for the position of Secretary/Deputy Clerk. Stalberger seconded the motion. All voted aye. Gundersen made a motion to adjourn at 9:15. Stalberger seconded the motion. All voted aye. . /1 ~ ()" ( Lu />vt~ Linda Goeb, Administrator-Clerk .