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1999-05-17 CC Minutes . . . ALBERTVILLE CITY COUNCIL May 17, 1999 Albertville City Hall 7:00 PM PRESENT: Mayor John Olson, Councilmembers Robert Gundersen, Duane Berning, Patti Stalberger and John Vetsch, City Administrator-Clerk Linda Goeb, City Attorney Mike Couri, and City Engineer Peter Carlson Mayor Olson called the regular meeting of the Albertville City Council to order. The agenda was amended by adding Item 6b( 5) Oakside Park. Gundersen made a motion to adopt the agenda as amended. Berning seconded the motion. All voted aye. Stalberger made a motion to approve the minutes of the May 3, 1999, minutes as presented. Gundersen seconded the motion. All voted aye. Berning made a motion to approve the minutes of the May 10, 1999, Board of Review meeting as presented. Gundersen seconded the motion. All voted aye. Mayor Olson asked if anyone present would like to address the Council under the Citizen Forum portion of the agenda. Tom Felker addressed the Council and stated he was dissatisfied with the Council's offer to reimburse him for only $300 for trees damaged when the Greenhaven Drainage Project was constructed. He feels his request for $750 in damages was less than he deserved for the time and work spent moving shrubs and trees. The Council directed City Engineer Peter Carlson to research the project and the item will be placed on the June 7th agenda for reconsideration. Approval of the March WWTF Monthly Operations Report and Amendment Two to the Agreement for Operations, Maintenance and Management Services were removed from the Consent Agenda and placed for consideration under Administration Items 3 and 4. Gundersen made a motion to approve Check #'s 11751 - 11794 as presented. Stalberger seconded the motion. All voted aye. .' . . ALBERTVILLE CITY COUNCIL May 17, 1999 Page 2 of5 Gundersen made a motion to approve the Financial Statement for April as presented. Stalberger seconded the motion. All voted aye. Mayor Olson opened the public hearing on the 62nd Street Improvement Proj ect. City Engineer Pete Carlson reviewed the revised Feasibility for the 62nd Street Project with the Council and the audience. Total project cost for street, sanitary sewer and watermain is estimated at $440,928.60. The street will be constructed at 9-ton standards and will be 36' wide back of curb to back of curb. Arnold Ergen, owner of Metro Underground, said that he is opposed to the proposed street assessment on his property. Ed Hackenmueller reminded the Council that he had approached the Council many times about improving the gravel road in front of his business. He was told he would have to pay for the improvement on his own, which he did. He stated he is satisfied with the existing street in front of his property and doesn't want to be assessed for the overlayment and curb. He did state that he will not fight an assessment, but he is not convinced the project is necessary. He also stated he has petitioned for the water to be extended to his property. There were no other comments from the audience. Berning made a motion to close the public hearing on the 62nd Street Improvements at 7 :45 PM. Gundersen seconded the motion. All voted aye. The Council discussed the proposed City assessment. Berning pointed out that the City should not be assessed for any portion of the water main extension costs along 62nd Street, even though the City has agreed to be assessed for the south half of the street. The Council concurred that the costs of the watermain on 62nd Street would be borne by the abutting property owners. Gundersen made a motion to adopt RESOLUTION #1999-21 titled RESOLUTION ACCEPTING PETITION TO CONSTRUCT 62ND STREET IMPROVEMENTS. Vetsch seconded the motion. All voted aye. . . . ALBERTVILLE CITY COUNCIL May 17, 1999 Page 3 of5 Vetsch made a motion to adopt RESOLUTION #1999-21 titled RESOLUTION ACCEPTING AMENDED FEASIBILITY STUDY. Gundersen seconded the motion. All voted aye. Berning made a motion to adopt RESOLUTION #1999-22 titled RESOLUTION ORDERING 62ND STREET IMPROVEMENTS. Gundersen seconded the motion. All voted aye. The Council accepted the Public Works Department Report. Tim Guimont explained that the City of Rockford has a 1979 International snowplow for sale for $7,500. Its engine has been replaced with a new engine and now has 4,500 miles on it. It has had several other repairs, including a new box hoist arm, new clutch, new starter, two new batteries, and a new rear end. Tim explained that even though the snowplow is the same year as the City's plow truck, it could be used as a back up, or an additional plow if a driver is available. Tim has looked at the truck but has not driven the vehicle. Stalberger made a motion to purchase the snowplow from the City of Rockford, pending Tim's driving the vehicle to determine how it functions. Gundersen seconded the motion. All voted aye. Tim explained that he had received three quotes for the construction of the lean-to salt shed. Two of the three quotes are for a lightweight lean to with a seven-foot high roof and both are around $3,200. The other quote is for a heavier duty lean to with a ten-foot roof and is $5,440. This salt shed is designed to allow tin walls to be added at a later date. The additional height would make it easier to use the bobcat to load and unload. Gundersen made a motion to accept the quote for the construction of the lean-to salt shed with the ten-foot roof at a cost of $5,440. Vetsch seconded the motion. All voted aye. Duane Day discussed the low bid from Shingobee for the construction of the fire hall. Their base bid is $674,000. Two alternates were also bid. The bid to add a sprinkler system is $15,400. Bids for two additional inches of roof insulation is $7,500 and for four additional inches of roof insulation is $15,000. . . . ALBERTVILLE CITY COUNCIL May 17, 1999 Page 4 of5 Day recommends the City Council accept the base bid from Shingobee for $674,000, recommends the addition of the sprinkler system for $15,000 and recommends an additional two inches of roof insulation at $7,500. Vetsch made a motion to award the bid for the construction of the fire hall to Shingobee at a base bid price of $674,000, with the addition of the sprinkle system and two additional inches of roof insulation, contingent upon the lease- purchase not being subject to the levy limit requirements. Gundersen seconded the motion. All voted aye. City Engineer Pete Carlson told the Council that the site plan improvement cost for the fire hall site, including grading, utility work and the parking lot, is estimated at $90,000. Carlson will present a quote for the preparation of the preliminary and final plat for the fire hall site at the next meeting. Paul Donna of Springsted, Inc. explained how the City can finance the fire hall through Lease Revenue Bonds and presented preliminary cost figures for a IS-year bond and a 20-year bond. Donna stated it takes approximately three months from the start of the bonding process to the time funds are released. Gundersen made a motion to authorize Springsted to proceed with arranging for a lease revenue bond to finance the construction of the fire hall with a 20-year term, callable after eight years. Stalberger seconded the motion. All voted aye. City Engineer Carlson questioned whether windbreaks should be included on the chain link fence around the new tennis courts to be built at Oakside Park. The Council concurred not to add the windbreaks at this time. City Attorney Couri presented the developer's agreement for GEM Business Park. The Council discussed the length of the assessment for the 62nd Street improvements. Vetsch made a motion to assess the project at a not-to- exceed fifteen years. Stalberger seconded the motion. All voted aye. Vetsch made a motion to approve the Developer's Agreement for GEM Business Park as discussed. Stalberger seconded the motion. All voted aye. . . . ALBERTVILLE CITY COUNCIL May 17, 1999 Page 5 of5 The Council discussed what, if any, portion of the 20% of the tax increments generated from the GEM (approximately $78,000) will be used by the City off-site. Vetsch made a motion to turn back 100% of the tax increments to the developer, since the entire costs of the water main along the property will be assessed to the developer. Stalberger seconded the motion. All voted aye. The Council agreed to meet jointly with the City of St. Michael late in the fall. Dave Hinnecamp from Kern, DeWenter, Viere, presented the 1998 audit report to the Council. Olson made a motion to accept the 1998 Audit Report as presented. Berning seconded the motion. All voted aye. Kelly Browning from PSG clarified several questions from the Council concerning the WWTF Monthly Operations Report. The Council discussed Amendment Two to the Agreement for Operations, Maintenance and Management Services. The Council requested that Paragraph 2, 4.1 be changed to clarify that the contract charge for water services will be prorated from June 1 st. Gundersen made a motion to adjourn at 9:50 PM. ~ Berning seconded the motion. All voted aye. . J ~, J~/ . (/ . "'. / ~', / .,,/2(d{~ i'J/({----, Linda Goeb, CitY Administrator