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1999-08-16 CC Minutes . . . ALBERTVILLE CITY COUNCIL August 16, 1999 Albertville City Hall 7 :00 PM PRESENT: Mayor John Olson, Councilmembers Robert Gundersen, Duane Berning and John Vetsch, City Administrator-Clerk Linda Goeb, City Attorney Mike Couri and City Engineer Peter Carlson Mayor Olson called the regular meeting of the Albertville City Council to order. The agenda was amended as follows: · Add Item 6b(l) - Fire Hall- Duane Day, architect · Add Item 6d( 4) - Discussion on items for joint meeting with Otsego . Add Item 5c - Contract for Private Development Berning made a motion to approve the agenda as amended. Gundersen seconded the motion. All voted aye. Berning made a motion to approve the minutes of the August 16, 1999, meeting as presented. Vetsch seconded the motion. All voted aye. Mayor Olson asked if anyone present wished to address the Council under the Citizen Forum portion of the agenda. No one wished to address the Council. At the request of Councilmember Berning, Check No.'s 12062, 12074 and 12075 were removed from the consent agenda. Vetsch made a motion to approve payment of Check No.'s 12059 - 12061, Check No.ls 12063- 12073 and Check No.'s 12076 - 12098 as presented. Gundersen seconded the motion. All voted aye. Mayor Olson opened the public hearing to consider a housing program and the issuance of revenue bonds for the senior housing facility. Bruce Batterson, of the Kennedy and Graven law firm, explained the housing program and the bonds to be issued. The City is not responsible for payment of the bonds, nor do their issuance affect the City's credit rating or ability to issue bonds. The bonds will payoff the interim loans used to finance the construction of the rental units of the Cottages of Albertville complex and will be repaid from the rent collected from the units and the TIF dollars collected. . ALBERTVILLE CITY COUNCIL August 16,1999 Page 2 of 5 Mayor Olson called for public comment. There was none. Berning made a motion to close the public hearing at 7: 15 PM. Gundersen seconded the motion. All voted aye. Berning made a motion to adopt RESOLUTION #1999-42 titled RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF MUL TI- FAMILY HOUSING REVENUE BONDS (THE COTTAGES OF ALBERTVILLE PROJECT), SERIES 1999A; TAXABLE MULTI-FAMILY HOUSING REVENUE BONDS (THE COTTAGES OF ALBERTVILLE PROJECT), SERIES 1999B; AND SUBORDINATED MULTI-FAMILY HOUSING REVENUE BONDS (THE COTTAGES OF ALBERTVILLE PROJECT), SERIES 1999C. Vetsch seconded the motion. All voted aye. City Attorney Couri presented the Contract for Private Development Among City of Albertville and Cottages of Albertville, LLC and Group for Affordable Housing - Albertville, LLC. The contract is the standard TIF contract. . Vetsch made a motion to approve the Contract for Private Development, subject to minor technical changes and clarifications. Gundersen seconded the motion. All voted aye. Gundersen made a motion to approve the purchase of a 2000 full-sized, 3/4 ton, 4-wheel drive GMC truck at a cost of $20,715 under the state bid and a 4-way Boss Plow at a cost of $3,980. Berning seconded the motion. All voted aye. Councilmember Gundersen questioned City Engineer Carlson about the slope of the tennis courts in Oakside Park. Carlson explained that the courts are graded at 1 Y:z% grade for drainage purposes. Vetsch made a motion to approve the Public Works Department Report. Gundersen seconded the motion. All voted aye. . Duane Day reported that the construction drawings for the fire hall are almost complete. The building committee met earlier today to finalize the design. The following items were discussed: (1) Relocate the electric room from the second floor to the first floor. There would be no change in the contract price for this item. The Council opted to keep the electric room on the second floor. . ALBERTVILLE CITY COUNCIL August 16,1999 Page 3 of 5 (2) Change the masonry walls around the bathroom areas to stud walls. There would be a $500 decrease in contract price with stud walls. The Building Committee recommends keeping masonry walls as designed and the Council agreed. (3) Mechanical systems - Rooftop or second floor mechanical room units. There is no change in contract price for this item. The Council opted to stay with roof- top units. (4) Precast concrete or concrete block wall. The Council prefers pre-cast concrete. (5) Move sprinkler system controls. The Council approved the move. (6) Awning post - 12" steel or 24" precast concrete. The Council approved the 24" precast concrete awning post. (7) Block or precast concrete firewall. The Council opted to use precast concrete with the office side of the wall firred and sheetrocked. (8) Awning - flat or pitched roof. The Council opted for the pitched roof awning. Berning made a motion to approve the final construction plans for the fire hall with the above items as specified. Gundersen seconded the motion. All voted aye. . Councilmember Vetsch requested that an electrical sleeve be install out of the building to allow for a lighted flag pole to be donated by the Albertville Lions. Berning made a motion to send Ordinance # 1999-5 to the Planning Commission for their consideration and recommendations. Vetsch seconded the motion. All voted aye. Berning made a motion to approve Change Order # 1 to add the construction of Lachman Avenue NE to the 5ih Street contract. The developer will be required to pay for the improvement as it is invoiced. The cost to construct a sidewalk along Lachman Avenue to 5ih Street will also be included at the developer's cost. Gundersen seconded the motion. All voted aye. City Engineer Carlson will prepare a separate change order to delete the second lift of bituminous from the 5ih Street project for the Council to consider at the next meeting. . Carlson presented a preliminary park layout for the new park property. The plan will be presented to the Planning Commission for review and comment. Carlson will prepare another change order to the 5ih Street contract to grade the fire hall and to rough grade the new park. e, e e ALBERTVILLE CITY COUNCIL August 16, 1999 Page 4 of5 Carlson presented a $77,178 cost estimate for a 75 stall parking lot adjoining the ice arena. The figure calculates to $20.58 per square foot. The Ice Arena Board representatives will present the estimate to the full Ice Arena Board. Carlson explained there is almost 3,000 linear feet of trails to be constructed on sih Street. Cost of the trails will be nearly $40,000. Carlson suggested the Council consider an ordinance that requires developers to construct the trails/sidewalks as a part of the development cost, in addition to payment of the park dedication fee. Gundersen made a motion to approve the construction of the 57th Street trails at a cost of $40,000 and to direct staff to gather information on the City of Rogers' ordinance on sidewalks and trails. Vetsch seconded the motion. All voted aye. City Attorney Couri presented the final plat for the Albertville Park & Rec plat. The plat consists of the fire hall lot and the park. The plat will be approved administratively. Couri reviewed the Conditional UseIPlanned Unit Development Agreement for Park View Place 2nd Addition. The agreement was amended under Paragraph 1 by adding the following: H. A sidewalk will be constructed on the west side of Lachman Avenue NE from the southerly boundary to 5ih Street. 1. The living area per unit is at least 1,529 square feet. J. All units will be constructed using maintenance-free siding. Berning made a motion to approve the Conditional UseIPlanned Unit Development Agreement for Park View Place 2nd Addition as amended. Gundersen seconded the motion. Olson, Berning and Gundersen voted aye. Vetsch voted no. The motion carried. Gundersen made a motion to approve RESOLUTION #1999-41 titled A RESOLUTION SETTING THE HOURLY WAGE FOR THE SECRETARYIDEPUTY CLERK. Vetsch seconded the motion. All voted aye. The Council reviewed the draft advertisement for a water/wastewater operator and recommended minor changes. The administrator will prepare a job description for the position and present the job description and the revised advertisement at the next Council meeting. . . . ALBERTVILLE CITY COUNCIL August 16, 1999 Page 5 of5 The Council reviewed items to be discussed at the upcoming joint meeting. City Engineer Carlson recommends that the meeting be a brainstorming session only, discussing issues of relevance to both cities. City Attorney Mike Couri will contact Burlington Northern Railroad to attempt to negotiate the bill for leasing the recently purchased railroad property. Berning made a motion to approve payment of Check No. 12074 and to hold Check No. 12075 until the Fire Department approves its payment. Gundersen seconded the motion. All voted aye. Berning made a motion to adjourn at 9:06 PM. Gundersen seconded the motion. All voted aye.