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2002-10-21 CC Minutes . . - ALBERTVILLE CITY COUNCIL October 21, 2002 Albertville City Hall 7:00 PM PRESENT: Mayor Scott Wallace, Councilmembers LeRoy Berning, Keith Franklin, Tom Fay, and John Vetsch, City Engineer Pete Carlson, and City Administrator Linda Goeb Mayor Wallace called the regular meeting of the Albertville City Council to order. The agenda was amended as follows: . Add Item 4c - Void Check #16979 . Add Item 5d(4) - Update - Ice Arena Parking Lot . Add Item 5d(5) - Northwest Commercial Park - Street Lights · Add Item 5f(7) - Schedule Joint Meeting with Planning Commission to discuss Outlets Phase III - JMJ Tuesday, October 29 @ 7:00 PM · Add Item 5f(8) - Schedule Joint Meeting with Planning Commission to discuss Towne Lakes concept on Monday, October 28 @ 7:00 PM · Add Item 5f(9) - Authorize city administrator to advertise for new employees - WWTF, Building Official Secretary, Accounting Franklin made a motion to approve the agenda as amended. Fay seconded the motion. All voted aye. Berning made a motion to approve the minutes of the October 7, 2002, meeting as presented. Franklin seconded the motion. All voted aye. Mayor Wallace asked if anyone wished to address the Council under Citizen Forum. The President of the STMA Youth Baseball Association presented a $500 check as a donation for the baseball fields. She also presented a check for $250 as a part of the Polland Grant to purchase benches for Oakside Park Berning requested Check #'s 16868 and16916 be removed from the Consent Agenda. Berning made a motion to approve the Consent Agenda as follows: · Approve payment of claims (Check #'s 16950 - 16967, Check #'s 16869 - 16915 and Check #'s 16917 - 16985) · Approve release of Letter of Credit for Towne Lakes site grading . Void Check #16979 Fay seconded the motion. All voted aye. Gary McCormack of Computer Service & Repair presented his bid for networking the Fire Hall computer to the City Hall network in the amount of $1 ,907. Fire Chief Roden suggests purchasing single user Fire Department software but does not object to being networked with the rest of the system. The Fire House software being requested for the Fire Hall costs $2,595, plus . Albertville City Council Minutes October 21, 2002 Page 2 of 5 $595 annual support. Roden does not foresee that secretarial help from current city staff is necessary in the near future. Vetsch made a motion to table action on accepting the bid for networking Fire Hall. Fay seconded the motion. All voted aye. Franklin made a motion to approve the purchase of Fire House single user software in the amount of $2,595 plus one year support at a cost of $595. Vetsch seconded the motion. All voted aye. Tim Guimont, head of the Public Works Department, explained that the City could rent a 40 x 40 cold storage space at Eull Concrete Products for about $300 per month. Franklin would like to have at least a five to six month lease on the pace. The Council concurred. Berning made a motion to rent warm storage space from Eull Concrete Products. Tim will attempt to negotiate a price less than the $1,000 per month asking price. Franklin seconded the motion. All voted aye. Tim reports both 1979 fire trucks needs around $1,000 in repair. The repairs are necessary to meet MNDOT standards. The Council authorized Tim to have both trucks repaired. -- The City received two sealed bids for the Toro Groundsmaster 72 mower. The two bids are as follows: Don Herschey - $751.50 Russell Girard - $821.76 Tim explained that Scharber & Sons had previously offered $700 for the Toro. Franklin made a motion to accept the bid from Russell Girard to purchase the Toro Groundsmaster 72 mower in the amount of $821.76. Vetsch seconded the motion. All voted aye. Pete reviewed the Public Works activity Report prepared by Lloyd Paul from S.E.H. The County is still interested in a shared Public Works facility. Carlson presented two alternates for building a joint or a City only facility. Estimated cost for the joint facility is $2,853,544, or $2,437,667 for a City only facility. Wright County would like to turn the land used for the County Garage over to the City as the County portion of the costs. Carlson believes that the additional cost for constructing a joint facility should be at least a wash if the City improves and sells the property. Berning questioned the security of the shared building. Pete will look into how the shared city/county/state facility located at Hutchinson provides security for each entity. - The general consensus of the Council is to continue to determine exactly what the County and City needs are and find our more on how shared facilities work.. Berning suggests setting up a joint facility more as a lease with separate meters, etc. Carlson questioned the Council on the . Albertville City Council Minutes October 21, 2002 Page 3 of5 timing they are considering for construction of the Public Works facility. In order for fall occupancy 2004, the project should be bid next year around this time. Berning made a motion to accept the Public WorkslParks Maintenance Report as presented. Fay seconded the motion. All voted aye. The Council reviewed the request for site plan and Conditional Use Permit for the STMA High School. There is an existing CUP and a CUP amendment would be enacted for the addition. The proposal is to add 42,179 square feet of area to separate sections of the school. An additional 84 parking spaces will be added on the west end of the building in order to accommodate the additional square footage. Berning made a motion to adopt the Findings of Fact & Decision granting site plan approval and an amendment to the existing Conditional Use Permit for the STMA High School. Franklin seconded the motion, All voted aye. It The final plat for the Albertville Crossings 2nd Addition consisting of four commercial lots - three bordering CSAH 19 and one bordering LeCentre Avenue NE was presented. City Attorney Couri has not completed Developers Agreement and recommends that the Council review the final plat but withhold final action until the next meeting when the Developers Agreement is prepared. The final plat is in substantial compliance with the approved preliminary plat. Franklin made a motion to table action on the Albertville Crossing 2nd Additon final plat to November 4th meeting when the Developer's Agreement will be completed. Berning seconded the motion. All voted aye. Carlson updated the Council on CSAH 19 Improvement/Tax Abatement Proposal update. The item was scheduled on the Wright County Board of Commissioners' meeting and the Commission referred the tax abatement policy to the Ways & Means Committee on Tuesday, October 29th. If the County goes along with the tax abatement, the Council may want to set up a workshop meeting sometime in November. The Council agreed to schedule the Canvassing Board meeting at 6:30 PM on Wednesday, November 6, 2002. The Council will conduct a workshop meeting on the tax abatement improvements at 7:00 PM that same night. Carlson described the rear yard drainage problems on Lachman Avenue. The rear yards are flat but installing drain tile will allow the standing water to drain off shortly after a storm. Meiny's Diggers will install the drain tile this week. e Carlson presented two options for laying out a soccer field on a piece of the lowland area on the Don Barthel property, adjacent to City Park. However, Barthel wants the City to assist him in getting the wetland permits necessary to create buildable lots. Carlson thinks getting the wetland permit necessary is questionable. . . - Albertville City Council Minutes October 21, 2002 Page 4 of 5 Carlson reported that paving has been completed on the joint City Park/Ice Arena parking lot. Carlson presented the Northwest Commercial park street lighting proposal from Wright Hennepin Electric. The proposal is for seventeen 35' fiberglass poles with shoebox style lights every 200 feet on opposite sides of the streets, i.e. one pole per 400 feet on each side. The City will need 12 poles at a cost of$1,288.88 each. The Albertville Business Park will be responsible for five additional poles. Berning made a motion to proceed with the street lighting proposal from Wright Hennepin Cooperative Electric Association as presented and to continue to work on a street lighting proposal for the entire available commercial properties. Franklin seconded the motion. All voted aye. Vetsch made a motion to approve the City's insurance quotation from LMCIT in the amount of $48,440. Fay seconded the motion. All voted aye. The Council agreed to have the Negotiating Committee meet with Patrick Callan of Callan's Inc. to discuss the Letter of Interest on Outlot E, Northwest Commercial Park. The Council discussed the letter from Carpet County. Councilmember Franklin will contact Dave Commers regarding his letter. Berning made a motion to approve the request for refund of SAC/WAC fees from Matt Olsen for 11599 56th Street NE. Vetsch seconded the motion. All voted aye. Franklin made a motion to refund $4,000 to Matt Olsen for soil corrections and concrete and block at 11600 5ih Street and to deny the request for refund of the SAC and WAC fees for that property. Berning seconded the motion. All voted aye. Franklin updated the Council on the Praught property negotiations. The Committee met with the Praught's last week. Steve Praught wants $120,000 for his property (7,500 sq. ft) and Beatrice Praught wants $200,000 for her properties (11,000 sq. ft.). Vetsch made a motion to offer $300,000 for both the Steve and Beatrice Praught's property. Franklin seconded the motion. All voted aye. The Council scheduled a Joint Meeting with the Planning & Zoning Commission to discuss the Outlets of Albertville Phase III on Tuesday, October 29 at 7:00 PM The Council schedules a Joint Meeting with the planning & Zoning Commission to discuss the Towne Lakes Concept plan on Wednesday, October 30 at 7:00 PM. . . - Albertville City Council Minutes October 21, 2002 Page S oIS Vetsch made a motion to authorize the administrator to advertise for applicants to fill a new position in the Water and Wastewater Departments. The position of building department secretary will be offered to the current temporary employee, and attempts will be made to secure a temporary accounting person. Fay seconded the motion. All voted aye. Vetsch made a motion to adjourn at 10:00 voted aye. PM. Berning seconded the motion. ,J ~ _nA /11 f) /'17 /) ~~1, , - " Scott Wallace, Mayor All /I! ~-\ , . ,/ / . ; _-'. / f' " ,/ " f' ( ~ ~- /--? j t, --!.." 7 --;l ~L"'..&e / /vtd_A'- Linda Goeb, Administrator