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2003-07-21 CC Minutes . . . ALBERTVILLE CITY COUNCIL July 21, 2003 Albertville City Hall 7:00 PM PRESENT: Mayor Don Peterson, Councilmembers LeRoy Berning, Tim Sweeney, Tom Fay, and Ron Klecker, City Engineer Pete Carlson, City Attorney Mike Couri, City Planner Al Brixius, Zoning Administrator Jon Sutherland and City Clerk Bridget Miller Mayor Peterson called the regular meeting of the Albertville City Council to order. The agenda was amended as follows: Add: 6.b.1. Weeds - Update 6.c.5. Outdoor Sales 6.eA. Albert Villas - Edina Development Correct Name 6.dA. Shared Sewer - Water with Otsego 6.f.2. Special Meeting - Bond Sale 6.f.3. New Construction - house on Main Avenue Sweeney made a motion to approve the agenda as amended. Fay seconded the motion. All voted aye. Klecker made a motion to approve the minutes of the July 7, 2003, regular meeting as presented. Sweeney seconded the motion. All voted aye. Mayor Peterson asked if anyone wished to address the Council under Citizen Forum. There was no one present that wished to address the Council. Councilmember Berning asked about the follow-up sheet. Include in the next City Council Packet. Berning made a motion to approve the Consent Agenda as presented. Klecker seconded the motion. All voted aye. Proceeded to Public Works Report. Tim Guimont reported that the City Administrator Goeb and the Secretary Hedquist put together a list and mailed out the letters. Councilmember Berning would like an update on the list and see if the Council needs to take action at the August 4th Council meeting. City Attorney Couri commented that he would check out the agreement. There was concern about the RJ Marco property. It needs to be mowed on or by the hill. It was asked at what time does a silt fence be removed from a development project. Albertville City Council Minutes July 21, 2003 . Page 2 of8 The walking path area by the Cottages of Albertville could use mowing. There was talk about getting an outside contractor to mow the area. Tim Guimont will obtain some quotes to get the areas mowed. Councilmember Fay inquired about the area near Culver's. They did do some mowing but looks like the boulevard was not cut. Some cars may not be able to see over the grass or weeds. Towne Lakes 3rd Developers Agreement was discussed next. City Attorney Couri briefly went over the areas that had changes and informed the Council of the costs involved. He brought to their attention page 17; Section 9.B., 9.C, and 9.D ofthe Developer's Agreement. He commented about CSAH 19 and the future expansion Improvement costs. It is also noted about 70th Street Improvements. Councilmember Sweeney asked to go over the memorandum to clarify how they came up with the numbers. Councilmember Berning had concerns with the turn lanes at $62,000. $152,000 paid by the Developer (?). . City Attorney felt it should be Special Assessed - same as our bond this fall. There was a question "Why go to a 12" water main?" City Engineer Carlson explained the reasoning for going to a 12" water main. He stated that it is only necessary for an 8" water main and they are willing to put in a 12" water maIn. There was a concern about the credit to the Developer. Councilmember Berning was wondering about the park plan. Could it go before the Parks Committee before it gets to far along in the developing process? Towne Lakes Developers agreed to come before the Parks Committee at the Tuesday, September 2, 2003 meeting. Councilmember Fay asked about the cost of improvements on CSAH 19 where does it start and/or end. City Attorney Couri explained the formula as to how much is developed and how much traffic it may add to County Road 19. . Mayor Peterson asked if there was anyone in the audience regarding the Towne Lakes Development. There was no comment. Albertville City Council Minutes July 21, 2003 . Page 3 of8 Councilmember Sweeney made a motion to approve the Final Plat for Towne Lakes 3rd Addition. Klecker seconded the motion. All voted aye. Councilmember Sweeney made a motion to approve the Developer's Agreement. Fay seconded the motion. All voted aye. At this point Mayor Peterson acknowledged Edna Weber. He presented her with a plaque which honored her for the years of service she gave to the Albertville Friendly City Days Queen Committee. Proceeded to Keep it Safe Storage. City Planner Brixius commented that Pay and Jack Parsons, chief manager of Keep It Safe, LLC, are requesting site and building plan review of a proposed seven building self storage facility to be located on Lot 2, Block 2, Barthel's Industrial Park Addition. The subject site is 2.7 acres in area and is zoned I-I, Limited Industrial District. He went over the lot and building requirements. He commented about the hours of access to the site would be limited. The applicant must submit a photometric plan, identifying light location and fixture type of all light within the site. Lights are to be 90-degree cutoff so as not to reflect glare onto adjoining property and/or right-of-ways. . Councilmember Fay asked about the sign and where on the site is it located. Is it near residential? City Planner Brixius pointed out the location of the sign. Mayor Peterson asked why such a tall sign. Why couldn't you go with a 30-foot sign? Paul and Jack Parsons commented the reason for the high sign is the lot next to the site is higher than their site; therefore you would not be able to see the sign if it were shorter. City Planner Brixius stated that in the CUP you could put a restriction on the lighting of the sign. You could require it be turned off at a certain time. It could be back light with white letters. Councilmember Berning commented about the other similar current businesses in Albertville. They all have ground signs. Mayor and Councilmembers wanted to compromise with the applicant's. Fay suggested a 20-25 foot high sign with black back lighting. . Mayor Peterson would be willing to compromise on a 20- foot high sign, background dark with light letters. Restricted hours of illumination - turned off from 10:00 p.m. - 6:00 a.m. Albertville City Council Minutes July 21, 2003 . Page 4 of8 Councilmember Fay made a motion to approve Keep It Safe Storage with the additional restrictions shared at the council meeting on the height of the sign and restricted hours of operation/business. Berning seconded the motion. All voted aye. Council proceeded to Kollville Estates 3rd Addition. City Planner Brixius stated that Leuer-Munsterteiger Properties has submitted plans for development of 66-single family lots as part of the Kollville Estates project. The proposed project is the third and final addition ofthe 64-acre site. The applicant is requesting a Preliminary Plat approval of the site. The question was brought up about the farm lot. It would remain until the time of sale. At that point the road/driveway would be corrected. Councilmembers wanted the restriction on the farm piece of additional buildings. If a building happens to bum or destroyed, another one could not be built in its place unless it meets the building requirements of percentage of lot space. City Attorney reviewed the restrictions and what it was zoned for. There was a question about what was behind Lot 11, Block 2. . It is the existing driveway for the farm. Once 620d Street is constructed the driveway from 620d Street to Count; Road 37 will no longer be accessible. The farm's driveway will be accessible from 620 Street and remain until the time of sale. Councilmembers asked if the 6% grade match the property grade. There was a concern about Outlot A. It will be deeded at the time of sale. There was a question about Park Dedication Fees. Does it include the farm? Landscaping issues was brought up. The size of the trees required. The boulevard trees that the developer plants are under a two-year guaranty, the individual residential trees may be one-year or less. Mayor Peterson asked if there was anyone in the audience regarding this Preliminary Plat. There was no one in the audience. . Councilmember Klecker made a motion to approve the Preliminary Plat with any additional comments brought up at the Council meeting. Sweeney seconded the motion. All voted aye. Albertville City Council Minutes July 21, 2003 . Page 5 of8 Council proceeded to the Outlet Mall Signage. City Planner Brixius handed out color-coded signage sheets. Councihnember Berning had a concern about the amount of signs they want to install. He feels some ofthe signs may not be necessary. Councilmember Sweeney didn't have a problem with the pylon name change signs. Mayor Peterson asked if there was anyone in the audience regarding the outlet mall slgnage. There was no one present. Councilmember Berning made a motion to approve the pylon name change signs, but not the V.I. signs. Fay seconded the motion. All voted aye. Next on the agenda was the RFP Community Signs. City Planner Brixius went over the signage issues throughout the city. . Mayor Peterson asked if the signage could be accomplished this year (2003). Councilmember Berning asked about the funding for the signs. Could we ask if the businesses want to help out with the expense? Also reminded the Council to be careful of the area off of County Road 37 and Main A venue. The Lions and Lioness' invested in fixing up the current sign/reader sign. Donating money to install a retaining wall and planting flowers around the area. City Planner Brixius informed the Council that this is a draft. He will meet with City Administrator Goeb and City Attorney Couri on Tuesday, July 22. We will need to re- schedule when the City Administrator returns from her family emergency. The Council will review again once the three staff members are able to put a draft together. The next agenda item was the modifications to the entrance at the Outlets at Albertville. City Engineer Carlson went over the proposed changes. They will be losing a few parking stalls here at the entrance. Trading offto gain additional stalls in another area. Councilmember Sweeney made a motion to approve the modifications to the entrance of the Mall. Berning seconded the motion. All voted aye. . Next item was the Primary School park plan. Albertville City Council Minutes July 21, 2003 . Page 60f8 Mayor Peterson brought it to the City Engineer's attention that the Albertville School Board was not aware of the proposed park/play area. The Council proceeded to review the layout, but asked the City Engineer contacts the School Board in the future. There was concern about detention ponds. With this concept we could try to correct some of the drainage issues. It was brought up who would pay for the construction and be responsible for maintaining it. The City would seed the area. The question as to whether we set aside the cost to grade it and seed it. City Attorney Couri felt it would come out ofthe Park Dedication Fees. Councilmembers Berning and Sweeney preferred layouts No.1 and No.3. There was no motion made until the School Board had an opportunity to see the park/playground layouts. . City Engineer Carlson proceeded to the next item up for discussion. On Wednesday, July 9,2003 the bids were opened for the 2003 Seal Coat Improvements. Allied Blacktop, Inc. of Maple Grove, Minnesota Grove submitted the low bid. In the City Engineer's opinion, Allied Blacktop, Inc. is the lowest, responsive, responsible bidder and I recommend award to them based on their bid of $1 0,421.00. The question asked was what area in Albertville would this cover. It would cover Lambert Avenue and Lachman Avenue. Councilmember Sweeney made a motion to approve the low bid from Allied Blacktop, Inc. for the 2003 Seal Coat Improvements. Klecker seconded the motion. All voted aye. Amended item for discussion is the shared sewer and water service with Otsego. Councilmember Sweeney felt the hot spot Otsego was looking at is the Becker farm. City Engineer Carlson felt the 480-acres would be the first portion to pursue and not so much the Becker farm. Councilmember Berning agrees to look at helping with the 480-acres first. That might be more practical for out current plant capacity. . Councilmember Fay also agrees that the 480-acres would be most beneficial. Helping out with 70th Street should not be in consideration at this time. -~ Albertville City Council Minutes July 21, 2003 . Page 7 of8 The 480-acres seemed to be the area Albertville would be willing to assist Otsego with extending sewer service to. The Sump pump issue was next for discussion. City Engineer Carlson briefly reviewed the sump-pump issue. The only concern is with the winter months and how to deal with that. Councilmember Berning asked the verbiage be put in place incase of snowbirds. It was suggested to add in the Ordinance to require a pump for the sump basket. Councilmember Sweeney made a motion to approve ordinance 2003-14 Requiring Connection of Sump Pump Discharge to Drainage Structure. Klecker seconded the motion. All voted aye. The next issue of business was Ordinance 2003-15 - requirements for escrow to secure the installation of required improvements for new residential construction. . The staff went over the concerns that brought up the reasons for implementing the Ordinance. The Mayor and Councilmembers thought the fee of $10,000 was a little high. The Council tabled the Ordinance to obtain some additional research. The Zoning Administrator will get the Builders reaction regarding the escrow and the dollar amount. Staff will do research with the surrounding communities and if they collect any escrow or not. Next item for discussion is to re-schedule the Joint meeting with the City of St. Michael. The Albertville City Council set the joint meeting to be scheduled on Thursday, August 21, 2003 at 7:00 p.m. no location noted at this time. The next item on the agenda is the house on Main Avenue. The Mayor commented the resident's lawn did not look well maintained. The Zoning Administrator and the City Attorney have looked into this issue. The homeowner built his house and did escrow for the landscaping. The homeowner did seed his lawn, but did not install a sprinkler system. City Attorney stated that by the time we go to court on this issue the lawn-seed would be filled in more. . It was inquired as to what the homeowner's time schedule is. When does he propose to put in the driveway and complete other areas of concern? Albertville City Council Minutes July 21, 2003 . Page 8 of8 Zoning Administrator will look into the areas and time schedule. Councilmember Bering asked if about the Landscape Escrow. Are there any that are two (2) or more years old. City Clerk Miller will ask the Building Secretary for an update on how many are out there and when the dates they were escrowed. The last item for discussion was a name change. It was brought to the City's attention that the names recorded on the documents for Albert Villas 1 - 4 included the name of Inc. The correct name is: Edina Development. Councilmember Sweeney made a motion to amend the name change on the documents. Berning seconded the motion. All voted aye. It was brought to the City Council's attention that there is a Bond Sale set for Wednesday, July 23, 2003. It was intended to be a workshop/financial session beginning at 6:00 p.m., followed by the Bond Sale at 7:00 p.m. The Mayor and Councilmembers Berning and Fay could make it at 6:00 p.m. for the Bond Sale. . Re-schedule of the Financial Workshop could be set for Tuesday, August 5th at 6:00 p.m. provided it works out for Mr. Paul Donna. We can confirm that with Mr. Donna on Wednesday at the Bond Sale. Councilmember Sweeney made a motion to adjourn. Berning seconded the motion. All voted aye. Meeting adjourned at 10:45 p.m. ,U'K."".' , ) . . .:. '-' ,-'-""-"--~-""-,, " " ('---.. \.~ \( 'i. ""__"'" Mayor Donald Peterson I .. . /,'\ I . ,J ;,' i \ \ , ) \,1" ~.. -' ..~ / ;..... j ! J. ' City Clerk Bridget Miller \ '. J \.....',.,/j:~ \.~\' \.. .