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2003-11-17 CC Minutes . . . ALBERTVILLE CITY COUNCIL November 17,2003 Albertville City Hall 7:00 PM PRESENT: Mayor Don Peterson, Councilmembers LeRoy Berning, Dorothy Rich, Tom Fay, and Ron Klecker, City Engineer Pete Carlson, City Attorney Mike Couri, City Administrator Linda Goeb, new City Administrator Larry Kruse, and City Clerk Bridget Miller Mayor Peterson called the regular meeting of the Albertville City Council to order. The agenda was amended as follows: · Add Item 6d(3) - Update on CSAH traffic light · Add Item 6b(3) - Discussion of STMA Ice Arena · Add Item 4(t) - Approve 2002 Audit Report · Remove Item 4c - Approve Resolution #2003-36 · Add Item 6f(4) - Discussion on City Hall Berning made a motion to approve the agenda as amended. Klecker seconded the motion. All voted aye. Klecker made a motion to approve the minutes of the November 3, 2003, regular meeting as amended. Rich seconded the motion. All voted aye. Mayor Peterson asked if anyone wished to address the Council under Citizen Forum. Tony Underwood, 10252 52nd Street NE, explained to the Council that the developer of the Albert Villas projects replaced his and his neighbor's mailboxes. No restoration of the landscaping completed has been done. The Council directed staff to check into what has happened Fay made a motion to approve the Consent Agenda as follows: · Approve payment of claims (Check # 18866 -18910) · Approve Resolution #2003-35 (Resolution Closing Certain Funds) · Approve reduction in Letter of Credit for Kolleville Estates 3rd Addition to $140,000 · Approve reduction in Letter of Credit for Outlets of Albertville, Phase 3 to $250,000 · Approve 2002 Audit Report Rich seconded the motion. All voted aye. Mayor Peterson opened the public hearing on the assessment of the Northwest Commercial Park, the Albertville Business Park and the additional of turn lanes on CSAH 19. City Attorney Couri explained that the assessments listed for the unplatted properties on the north side of 6ih Street NE were proposed to be deferred by the City Council in previous discussions. . . . Albertville City Council Minutes November 17,2003 Page 2 of 4 Randy Stangler, owner of Vision Builders, is opposed to the assessment on one of two of his properties that does not actually abut 6ih Street. The parcel is the one on which his business is located. City Engineer Pete Carlson explained to the Council that during preliminary discussions with Mr. Stangler it was agreed that two sets of services were extended to the abutting property so that in the future the two lots could be subdivided into two buildable commercial lots. Stangler does not want the Council to assess the property that is not abutting the street. Mayor Peterson closed public hearing at 7:33 pm and opened up discussion of the assessments. The Council concurred that the assessment on unplatted properties will be deferred with no interest accrues until the property is connected to city services. Resolution #2003-34 was amended to provide deferral of the assessments on unplatted properties until the property owner requests services. The deferred assessment will not accrue interest during the deferral period. Fay made a motion to adopt RESOLUTION #2003-34 titled RESOLUTION ADOPTING ASSESSMENT FOR IMPROVMENTS. Klecker seconded the motion. All voted aye The Council agreed to reschedule the meeting with the Fire Department officers to discuss policies on Wednesday, December 10 at 7:30 PM. Klecker made a motion to approve the Public Works/Parks Maintenance Report as presented. Rich seconded the motion. All voted aye. Rich made a motion to approve the WWTF/Water Department Report as presented. Fay seconded the motion. All voted aye. Mayor Peterson reported that the STMA Hockey Board is looking for funding for needed improvements at the ice arena. The estimated cost of the improvements is $400,000. The Youth Hockey Association is now considering construction of the locker rooms along with the enclosure to provide a second sheet of ice at some point in the future. In order for that to be feasible, additional land must be acquired to the south of the existing arena. The Council discussed how the project could be funded. The City has loaned the arena board $216,666.66 earlier. Although the arena is currently meeting operating expenses, it is not likely that enough revenues will be generated to repay those loans. One possibility discussed was funding the ice arena through the Park Dedication Fund. City Attorney Couri advised the Council that unless the arena was designated as a park by all entities involved, park dedication funds could likely not be used for improvements to the existing arena. Since a final plan for improvements is not yet available, the Council tabled further discussion, but did direct the city engineer to contact Don Barthel about the sale of his property south of the arena. . . . Albertville City Council Minutes November 17, 2003 Page 3 of 4 City Engineer Pete Carlson updated the Council on the NE Wright County Traffic Study. A joint meeting with the Albertville, S1. Michael and Otsego City Councils has been scheduled for Tuesday, December 2, 2003, at 7:00 PM at the Otsego City Hall. Carlson reminded the Council that the ultimate decision will be made by the state and federal governments as to what if finally approved. Fay made a motion to accept the petition for Street and utility improvements from Bob Heuring and Finken Water Care Service, and directing the city engineer to prepare a Feasibility Study, contingent upon one or more of the owners front the money for the feasibility study. Klecker seconded the motion. All voted aye. Carlson reported that there has been a delay in the completion of the traffic light at the CSAH 37 ramp. Several reels of 14-2 Loop Lead-In Cable have failed to pass MNDOT's inspection. The cable provider is meeting with MNDOT in an effort to find out specifically why the cable fails to pass inspection. The traffic light will not been up and operational by Nov. 20 as planned City Attorney Couri reviewed the Design Service Contract with S.E.H. for the wastewater plant expansion. The contract is virtually identical with the contract the city approved for the 1998 expansion. The contract price is $296,900, based on the preliminary estimate of the entire project of$3.7 million. Couri reviewed the draft of the lease with Franklin Outdoor Sign Company. Franklin is requesting a 15-year lease because the cost of the sign has gone up to $38,0000. The Council expressed concern that by agreeing to allow Franklin to construct the sign in exchange for the lease payments prevents the City from controlling who is allowed to rent space on the sign. The Council wants the spaces rented exclusively to the downtown businesses. The Council asked Franklin to prepare a cost proposal and a maintenance agreement for the sign for the Council to consider at the next meeting. Keith Franklin made a proposal to the Council regarding city-owned land in the Barthel Industrial Park. Franklin would agree to pay for the completion of a cul-de-sac built in accordance with city standards in exchange for the ownership of three lots (Block 10, Lot 3; Block 2, Lots 9 and 10). The Council directed the city engineer to provide costs for completing the street to Marlowe Avenue and tabled further discussion until the next meeting. The Council considered the request for allowing the current administrator to use her unused sick leave as prepayment of her health and dental insurance plans. Klecker made a motion to pay for the administrator's health and dental insurance for six months in lieu of payment for 20 days of consulting services after January 1, 2004. Rich seconded the motion. All voted aye. . . . Albertville City Council Minutes November 17, 2003 Page 4 of 4 Peterson made a motion to adopt RESOLUTION #2003-37 titled A RESOLUTION CERTIFYING UNCOLLECTED UTILITY BILLS TO WRIGHT COUNTY FOR COLLECTION WITH REAL EST ATE TAXES. Rich seconded the motion. All voted aye. The Council directed Pete to begin looking into a plan for future expansion of City Hall, including a meeting room that could be used by local civic organizations. Fay made a motion to adjourn at 10:20 PM. Peterson seconded the motion. All voted aye. . " /:.~ \.... \~ Don Peterson, Mayor , r~,=-=-~_~.-..~- B~~~~~&f\\~,Q~~ \..