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2003-12-01 CC Minutes . . . ALBERTVILLE CITY COUNCIL December 1, 2003 Albertville City Hall: 7:00 PM 1. CALL TO ORDER - ROLL CALL - ADOPT AGENDA PRESENT: Mayor Don Peterson, Councilmembers LeRoy Berning, Dorothy Rich, Tom Fay, and Ron Klecker, City Engineer Jim Schulz, City Attorney Mike Couri, City Administrator Larry Kruse and City Clerk Bridget Miller Mayor Peterson called the regular meeting of the Albertville City Council to order. The agenda was amended as follows: Move item 4.e. from Consent to 5. e. 4. Legal Move item 5. e.3. from Legal to 5.c.!. Planning & Zoning MOTION BY Klecker, seconded by Rich to approve the agenda as amended. Motion carried unanimously. 2. MINUTES MOTION BY Fay, seconded by Berning to approve the minutes of the November 17, 2003, regular meeting as presented. Motion carried unanimously. 3. CITIZEN FORUM KARSTON COVE: Jim William representing the Karston Cove association approached the Council requesting relief from a $12,000 sprinkling bill, which they feel is not their responsibility to pay. Staff stated they would research the situation and report back to the council. 4. CONSENT AGENDA MOTION BY Fay, seconded by Klecker to approve the Consent Agenda. Motion carried unanimously. 5. DEPARTMENT BUSINESS a. Fire Department There was nothing at this time to report. . . . Albertville City Council Minutes December 1,2003 Page 2 of 6 b. Public Works Public Works report - Tim Guimont submitted his written report and was present, but there were no questions. MOTION BY Berning, seconded by Rich to accept the Public Works Report. Motion carried unanimously. c. Planning and Zoning MAIN A VENUE SIGNAGE - City Attorney Couri had spoke with Keith Franklin on Wednesday, November 26 and based on that conversation Attorney Couri drafted up a Maintenance Agreement, but has not heard from Franklin as of Monday, December 1. Mr. Franklin was not at the meeting to provide us with the specs and the price for the SIgn. Mayor asked if there was anyone present regarding the community sign. Deb representing the 152 Club was present. She wanted to know if there was any survey done to find out who would be interested. Deb representing Smackdown's was present. She had the same question. She wanted to know a price - cost involved. Curt Gentile from Geez Sports Bar was also present. There was a gal representing Mane A venue Hair Salon also present. She would be interested if she had a price. Mr. Franklin was now present. They began by asking him about the cost. Mr. Franklin state the cost would be $37,655. This cost would not include the radio read. There would be extra cost incurred for the radio read. Putting up a radio read - scope dish instead of a telephone line going to the reader board. There were four (4) businesses present in the audience that would be interested in putting their name on the signage / reader board. Just a matter of taking the time to contact the remaining businesses to find out there interested. MOTION BY Fay, seconded by Klecker for City Administrator Kruse to contact the Main A venue businesses with an estimated lease cost to identify how many want to lease space on the Community Sign, with the sign coming back to the City Council on December 15th for a decision on if to proceed with the sign. City Attorney Couri to develop a Sign Maintenance Agreement. Motion carried with Mayor Peterson voting nay. . . . Albertville City Council Minutes December 1, 2003 Page 3 of 6 TOWNE LAKES 4TH ADDITION - The purpose of this item is to continue consideration ofthe final plan PUD and final plat for Towne Lakes 4th Addition submitted by Contractor Property Developers Company (CPDC). The City Council continued review from the November 3, 2003 meeting to allow the aprlicant the opportunity to revise and resubmit town home plans. Towne Lakes 4t Addition consists of town home units to be located between West Laketowne Drive and Langford Drive south of Laketowne Drive. The Towne Lakes PUD and preliminary plat were approved in March 2003. City Planner Brixius stated there was a change in the footprint of the townhomes. Instead oflooking at 52 units we are now looking at 45 units. Planner Brixius stated in order to vacate of the drainage and utility easements within the plat of Towne Lakes 3rd Addition there needs to be a public hearing to do so. Tim Whittum from Rottlund Homes representative gave a presentation to the Mayor and Council. He demonstrated how they adjusted the footprint to provide a two-car garage for each unit. There was concern on the size of the two-car garage. What size vehicles would fit into this two-car garage? Berning had a concern with the driveway size. There was also discussion on the size of the private drive. Councilmember Fay would like to see some type of shakes on the fronts - to break up the vinyl siding. CONTINUATION: Towne Lakes 4th Addition would be continued to the first meeting in January 2004. That would allow the timing needed to put the public hearing notice in the North Crow River News for the notice of the easement vacation. CONTINUT A TION: Seasonal Concepts, Alshouse Properties had contacted City Planner Brixius and asked to be continued to the December 15th City Council meeting. ALBERTVILLE DENTAL ADDITION: City Planner Brixius stated that the applicant has requested approval of Comprehensive Plan amendment to change the land use from residential to commercial, rezoning of the land from R-IA to PUD Commercial, preliminary plat review, CUP to allow for impervious surface in excess of 25 percent within a Shoreland District and a site and building plan approval. Berning had a question in regards to the parking stalls. At the planning commission we commented about the size. We made Welcome Furniture go with a 20- foot stall and now it looks like we are allowing the Albertville Dental Building to go smaller stall. . . . Albertville City Council Minutes December 1, 2003 Page 4 of 6 Scott Dahlke with Quality Site Design stated how the standards are calculated with parking stalls. The site has a 6- foot sidewalk allowing for the 18- foot stall a 2- foot overhang. Ifthe parking stalls are abutting each or face to face they are the 20-foot SIze. City Attorney Couri wanted the re-zoning contingent on entering into the developer's agreement. Stating in the agreement the portion of property in regards to the egress - easement. MOTION BY Klecker, seconded by Rich to approve the preliminary plat. Motion carried unanimously. OUTDOOR LIGHTING: City Planner Brixius proceeded in to the Ordinance No. 2003-XXX An Ordinance Amending Section 1000.10 of the Albertville Zoning Ordinance (Outdoor Lighting). City Planner Brixius state that at the November 3,2003 City council meeting, the Council considered a number of Zoning Ordinance Amendments, which included an amendment for outdoor lighting. There were additional comments and concerns about the lighting ordinance to be set for future businesses coming to Albertville. MOTION BY Berning, seconded by Fay to approve the Zoning Ordinance Amendments for Section 1000.10 of the Albertville Zoning Ordinance as presented. Peterson, Berning, Fay, Klecker voted aye. Rich opposed. Motion passed. DARKENW ALD DEVELOPMENT: Discussion on an Administrative lot split in the Darkenwald Development for the purpose to accommodate an electrical substation. City Planner Brixius explained that this is an Administrative lot split and does not require any council action, however, he stated staff did not want any surprises for the council later when the Conditional Use Permit is presented. Brixius commented about the meeting held in October - November with Wright-Hennepin and Great River Utilities where different sub-station locations were identified. This location would eliminate utility poles down the corridor of CR 19. City Planner Brixius stated that it meet all city requirements. d. Engineering BARTHEL INDUSTRIAL PARK COST ESTIMATE: In absence of City Engineer Carlson, Assistant Engineer Jim Schulz reviewed preliminary cost estimates for the water, sewer and street expansion in the Industrial Park. . . . Albertville City Council Minutes December 1, 2003 Page 5 of 6 There was discussion of what land would be build able and what area is wet and non- buildable. There would be some consideration of combining some of the lots for build ability. City Administrator Kruse recommended that SEH submit a proposal to update a previous feasibility study and to add the street and cul-de-sac serving the property to the north. SEH's proposal should include a written summary of the project and a project map identifying the scope of the project. Further the proposal must include a schedule of the hourly cost of SEH staff with a not to exceed cost for the update. Once that is received, the city can invite affected property owners to a meeting and gain their comments and decide on whether to proceed. CONTINUATION: Wetland Mitigation Plan for the Darkenwald Property. Schultz stated he would forward a resolution for council action to the next council meeting. SEH CHANGE ORDER #3.2003 CSAH UPGRADE SAP 86-619 -27: There was discussion on the CSAH Upgrade SAP in regards to the size of the butterfly valve to a 16" valve. Council questioned SEH on the validity ofthe proposed change order and recommended that it be continued and explained by City Engineer Carlson. e. Legal ALBERT VILLAS MAIL BOXES: Update on the mailbox - City Attorney Couri reviewed the developer's agreement and stated that it didn't say anything about the mailboxes. He noticed the trees placement - in the agreement. He asked the City Engineer to look into the situation - contacting the developer and find out why the mailboxes were moved. Why the homeowner's were not notified? Assistant Engineer Schulz feels there was some issue regarding the trees being to close to the fire hydrants and will check. STMA FUNDING OPTIONS: City Attorney Couri checked the MN State Statutes and you can use Park Dedication Funds for the Ice Arena. TOWNE LAKES 3RD ADDITION LETTER OF CREDIT: Dave Hempel with CPDC was contacting Mike Couri asking to reduce the letter of credit down to $0.00. City Attorney Couri explained that CPDC has an additional Letter of Credit covering the Towne Lakes 3rd addition. MOTION BY Fay, seconded by Rich to approve the Reduction of Letter of Credit. Motion carried unanimously. . . . Albertville City Council Minutes December 1, 2003 Page 6 of 6 f. Administration YMCA STUDY: Mayor Peterson shared with the council that he attended a meeting with the YMCA. They are looking at two locations in the area. It would be either in the Rogers or St. Michael/Albertville area. The dollar figure they are looking for is $12 million. It is like a community center, which the City would not run. MOTION BY Klecker seconded by Rich to take the $5,000 from the general fund to conduct a YMCA feasibility survey. Motion carried unanimously. CITY FINANCIALS: Berning stated asking about the financial issues requesting that various items identified earlier are resolved. City Administrator Kruse stated he would be coming back with information and recommendations soon. City Administrator Kruse shared with the Mayor and Council that he has scheduled the City Auditor (KDV) to come out in mid-January to get started on the 2003 Audit processing. Kruse was made aware of some past cash balance issues and other things just today. 6. ADJOURNMENT MOTION BY Berning, seconded by Klecker to adjourn. Motion carried unamously. Meeting adjourned at 10:00 p.m. I~~~-~;-\' \ ' ) \ . .1,' ',~ ., I \~ I v Don Peterson, Mayor --.---.-..-. ',,~ .~. ,\, ;., '1\/' (\ \ '-) v. t " '.,' ,.) \, \,' J ,~'-' ", \.. "'__ Bridget Millet, City Clerk