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2004-01-20 CC Minutes . . . ALBERTVILLE CITY COUNCIL City of Albertville Minutes January 20, 2004 Albertville City Hall 7:00 PM PRESENT: Mayor Don Peterson, Council Members LeRoy Berning, Tom Fay, Dorothy Rich and Ron Klecker, City Engineer Carlson, City Attorney Mike Couri, City Planner Mike Darrow, and City Administrator Larry Kruse. Mayor Peterson called the City Council meeting of the City of Albertville to order at 7:00 p.m. MINUTES: MOTION BY Council Member Fay, seconded by Council Member Klecker to approve the minutes of January 5, 2004. Motion carried unanimously. MOTION BY Council Member Berning, seconded by Council Member Fay to approve the minutes of January 14,2004. Motion carried unanimously. AGENDA: MOTION BY Council Member Fay, seconded by Council Member Klecker to approve the agenda as amended. Motion carried unanimously. Add: 50th Street Trail Update Otsego Substation Letter Fire Department workshop Committee Meeting Minutes 7. c. 3. 7. c. 4. 8. d. 8. e. MOTION BY Council Member Klecker, seconded by Council Member Fay to approve the following consent agenda. a. Approve payment of claims check number 19215 to 19242. b. Approve closing out Heuring Meadows Letter of Credit, subject to payment of all fees. c. Approve closing out Cedar Creek South 3rd Addition Letter of Credit, subject to payment of all fees. d. Approve closing out Cedar Creek North 6th Addition Letter of Credit, subject to payment of all fees. e. Approve reducing Cedar Creek South 5th Addition Letter of Credit to $14,825, subject to payment of all fees. f. A resolution approving a Class B Gambling License for Pull Tab, Tip Card, Paddlewheel and Raffle for the Knights of Columbus #4174 at Smackdown's Sports Bar and Grill. Motion carried unanimously. CITIZEN FORUM: No comments. . Albertville City Council Minutes January 20,2004 Page 2 of 6 CITIZEN FORUM: No comments. PUBLIC HEARINGS: None STREET DEPARTMENT: Suggestion was made by Council Member Berning for Tim Guimont to look into if it would be cost effective for several cities to purchase one together and share the unit. MOTION BY Council Member Berning, seconded by Council Member Rich to approve the Street Department Report. Motion carried unanimously. PLANNING & ZONING: ALBERTVILLE DENTAL FINAL PLAT Acting City Planner Mike Darrow reviewed the Albertville Dental Final Plat reviewing a the Planning Report date January 13, 2004 and recommending the council approve the Final Plat based on the findings of fact as follows: MOTION BY Council Member Klecker, seconded by Council Member Rich that based on the findings of Fact to approve the Final Plat and Final Stage PUD for Albertville Dental Addition. . Motion carried unanimously. Findings of Fact: Based on review of the application and evidence received, the City Council now makes the following finding of fact and decision: A. The Planning Report dated November 7, 2003 prepared by NAC is incorporated herein. B. Comments from the City Engineer are incorporated herein. C. The Final Plat is consistent with the approved Preliminary Plat and in compliance with the design standards of the Albertville Zoning and Subdivision Ordinance. Decision: Based on the foregoing considerations and applicable ordinances, the Final Plat to be known as "Albertville Dental Addition" and Final Stage PUD is approved based on the most current plans and information received to date, subject to the following conditions: Final Plat Approval 1. Access approval from Wright County. . 2. The full parking allotment shall be constructed as the phased development occurs. 3. Demarcation of wetland buffers with permanent markers shall be required and approved by the City Planner. . . . Albertville City Council Minutes January 20, 2004 Page 3 of 6 4. Any lighting added to the exterior of the building shall be hooded or controlled in some manner so as not to reflect light into adjacent right-of-way or residential property. 5. The applicant shall submit a comprehensive sign plan for the site that is to reviewed and approved by City Staff. 6. Utility and drainage easements are subject to the review and approval of the City Engineer. 7. The applicant shall comply with the City Engineer's recommendations dated October 27,2003. 8. All grading, drainage, and utility issues are subject to the review and approval of the City Engineer. 9. The applicant shall enter into a development agreement with the City and post all required securities and fees upon approval of a final plat. The development contract is subject to review and approval of the City Attorney. 10. Comments of other City Staff. 11. To waive Park Dedication Fees for Outlot A consisting of .44 acres @ $2,200 per acre and water and sewer Trunk Funds on the same amounting to $1,144 for a total of $3,344 with the property deeded to the City. ALBERTVILLE DENTAL DEVELOPMENT AGREEMENT MOTION BY Council Member Klecker, seconded by Council Member Rich to approve the Albertville Dental Addition Development Agreement as on file in the Office of the City Clerk and authorize the Mayor and City Administrator to sign on behalf of the City. Motion carried unanimously. OUTLET MALL FENCE City Planner Mike Darrow reviewed the desire for the Outlet Mall to modify the fence as they thought it was hiding parking opportunities for customers and resulting in less business. The City Council discussed that the lack of occupancy being the problem and before addressing any changes to the fence, which was installed to block head light glare, the council would like to give them more time to occupy the empty stores. No action was taken. . Albertville City Council Minutes January 20, 2004 Page 4 of6 ENGINEERING: PRAIRIE RUN FEASIBILITY REPORT City Engineer Pete Carlson presented the Prairie Run Feasibility Report outlining the various costs and assessment rates. The project is proposed to be constructed by the City and assess back to the property owners over an approximate five-year period. Some deferments may be considered, however there would be no cost to the City for these deferments. MOTION BY Council Member Fay, seconded by Council Member Berning to accept the Prairie Run Feasibility Report. Motion carried unanimously. MOTION BY Mayor Peterson, seconded by Council Member Klecker to call for a Prairie Run Public Hearing on the Improvement scheduled for 7:00 p.m. Tuesday, February 17th. Motion carried unanimously. BARTHEL ICE RINK LAND The council tabled this discussion until City Engineer Pete Carlson could gather historical information on wetland issues and the most efficient use of the land. . 50th STREET TRAIL UPDATE City Engineer Pete Carlson updated the council that they are having some difficulties with inadequate space for the trail due to County Road setbacks, tight slopes and the fence. They will continue to work on resolving issues. WRIGHT HENNEPIN COUNTY SUB-STATION, OTSEGO LETTER The council discussed a letter from the City of Otsego commenting negatively about the proposed location of the sub-station. Otsego' s letter suggested other preferred locations and the council stated they are open if Otsego has a preferred site on their side, possibly near the new water tower. Further, the council suggested the two cities talk about land uses on the adjoining boundary. NAC reported Otsego is updating their comprehensive plan now. City Administrator Kruse asked NAC if we could be advised of any public meetings so we could keep abreast of their plans. LEGAL Discussed the house located at 10740 sih Street, which has remained un sided since the tornado a year and a half ago. The City Attorney and Staff were directed to continue to work getting the owner to finish the project. . ADMINISTRATION PUBLIC HEARING ON CAPITAL IMPROVEMENT PLAN Held a lengthy discussion of the timing of a proposed new City Hall/Community Facility and other major capital expenditures. Made several suggested changes in the CIP worksheet, combining the City Hall/Community Facility into one project and decided to wait until SEH completes a space analysis and put some cost together before hosting a public hearing. Discussed the timing of the CSAH Ramps and the possibility to seek Federal Funding or . . . Albertville City Council Minutes January 20, 2004 Page 5 of6 participation from Otsego, as they will be driving the traffic. The thoughts are to delay the proposed February 17th public hearing possibly one month. FINANCE DIRECTOR'S POSITION Review a job description for a finance position. Also discussed a 3% Administration Fee which would be charged based on the cost of new infrastructure which the City develops (constructs) or is installed by Developers and later turned over to the City. The consensus of the council was for City Attorney Mike Couri to develop a draft ordinance for council consideration at the next meeting. CITY ADMINSITRA TOR'S WRITTEN REPORT Reviewed the City Administrator's written report discussing Karston Cove's delinquent water bill, Fund 400 series negative fund balances, 2003 annual audit, full and part time raises, health insurance study, Finance Director's position, a shared Fire Chief with St. Michael and that City Administrator Kruse will be out the office the week of February 8th to lih. OTHER BUSINESS PORT ABLE SIGN: Discussed the proliferation of portable signs along CSAH 19 and elsewhere. NAC will work with staff to complete an inventory and come back with a recommendation on options to control signage. PARK DEDICATION FEES: Discussed if Park Dedication fees which are currently at $2,000 per residential unit should be raised. NAC has recently completed a survey of about 30 cities and will share the result at the next meeting and possible action scheduled for February 1 ih. FIRE DEPARTMENT WORKSHOP SCHEDULED FOR MONDAY, January 26, 2004: Recommended an agenda to include 1) Review of Standard Operating Guidelines, 2) Review of the Management Report, 3) Discussion on a joint Fire Chiefs position with St. Michael, 4) Discussion of getting an ISO study or review. COMMITTEE MINUTES: Discussed getting minutes from the Planning Commission, Parks Committee, Public Works Committee, STMA Ice Arena Board, Joint Powers Water Board included in the council packets. ADJOURNMENT MOTION BY Council Member Rich, seconded by Council Member Klecker to adjourn the regular council meeting at 10:00 p.m. Motion carried unanimously. ~)~~) ~ Don Peterson, Mayor . . . Albertville City Council Minutes January 20, 2004 Page 6 of 6