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2004-04-19 CC Minutes . ALBERTVILLE CITY COUNCIL City of Albertville Minutes April 19, 2004 Albertville City Hall 7:00 PM PRESENT: Mayor Don Peterson, Councilmembers LeRoy Berning, Tom Fay, Dorothy Rich and Ron Klecker, City Engineer Pete Carlson, City Planner Al Brixius, City Attorney Mike Couri and City Administrator Larry Kruse. Absent: None Mayor Peterson called the City Council meeting of the City of Albertville to order at 7:00 p.m. MINUTES: MOTION BY Councilmember Berning, seconded by Councilmember Rich to approve the minutes of April 5th Council meeting. Motion carried unanimously. AGENDA: MOTION BY Councilmember Berning, seconded by Councilmember Klecker to approve the . agenda adding the following items: · Engineering - Arena, 50th Street Trail, Traffic counts on the ramps · Administration - Wright County Administrative Policies, City Sign Motion carried unanimously. CONSENT AGENDA: MOTION BY Councilmember Berning, seconded by Councilmember Klecker to approve the following consent agenda. a. Approve payment of claims check number 19624 - 19669 b. Accept a Gambling Donation from the Albertville Lions in the amount of$700.00 to be donated to the Albertville Villian's Baseball Team c. Accept a Gambling Donation from the Albertville Lions in the amount of$1626.68 to be donated to the Park and Recreation department d. Approve 2002 Northwest Commercial Park Payment No. 11 to LaTour Construction for this project in the amount of$56,095.83 as per the City Engineer's recommendation reducing the retainage from 5 percent to 1 percent Motion carried unanimously. . Albertville City Council Minutes April 19, 2004 . Page 2 of 5 PULL CONSENT ITEMS: None PUBLIC HEARINGS: None FIRE DEPARTMENT Councilmember Klecker reported that the Committee to review hiring a joint Fire Chief met and shared information on sample job descriptions, draft budget, tax information regarding Albertville including Otsego and St. Michael contract areas. Stated that the Committee has asked City Administrator Kruse and City Administrator Derus to draft a management agreement outlining the terms and conditions of the shared position. This information will be reviewed by the committee again and then a report brought back to each council for consideration. Mayor Peterson and City Administrator Kruse were not able to attend the meeting. STREET DEPARTMENT Requested Tim Guimont check to see if the City Limit sign was in the right place on 50th Street. . PLANNING: None ENGINEERING: TRAFFIC COUNTS ON 1-94 RAMPS City Engineer Pete Carlson reviewed the results of the recent Vehicles Per Day counts for both County Road 19 and County Road 37 ramps. This information will be the baseline as S.E.H. continues the access permit process. 2004 PRAIRIE RUN PROJECT City Engineer Carlson reviewed the Prairie Run Project stating that the Plans and Specifications have been completed and they are ready to advertise the project for bids. To proceed, the City must adopt the Plans and Specifications and authorize bidding. The Council discussed if the developer had signed the agreement assuming responsibility for all costs should the project not proceed as planned and if the Heuring discontinuance of farming agreement had been finalized. . City Attorney Couri stated he did not recall the status of the developer agreement on costs. City Administrator Kruse recommended the Council adopt a resolution approving the Plans and Specifications and authorize bidding, contingent upon the Developer signing the agreement to pay all expenses should the project not proceed as planned. Albertville City Council Minutes April 19, 2004 . Page 3 of5 MOTION BY Councilmember Klecker, seconded by Councilmember Fay to adopt the Resolution approving the 2004 Prairie Run Project Plans and Specifications and authorize advertising the proj ect for bids contingent upon the Developer signing the agreement stating his responsibility for paying all costs should the project not proceed beyond this stage. Motion carried unanimously. City Attorney Couri then outlined that two additional agreements will be needed as follows: 1) the Heuring discontinuance of farming agreement and 2) An Assessment Agreement from the benefited landowners stating they will not object to the assessments. Both of these would need to be signed prior to awarding the project. The council reminded staff that prior to incurring any costs on these capital improvement projects that the City should have an agreement whereby the Developer assumes all costs whether the project goes forward as planned or does not proceed. 2004 CSAH 37 BIKE PATH City Engineer Pete Carlson reported that due to a printing error, the entire report was not ready and the council concurred that they preferred to wait and review the completed report at the next meeting. . ARENA PROJECT City Engineer Carlson requested this presentation be postponed until the next meeting and the Council concurred. ARENA LAND The Council directed City Administrator Kruse to pursue getting a purchase option on the 1.6 acres of land south of the arena from the Barthels and further to get an appraisal at an estimated cost of $2,000. 50th STREET TRAIL City Engineer Carlson reported that he received new information that some of the soils along the trail may be bad and looked for direction from the Council on whether to do three or four soil borings at a cost of about $2,000. A councilmember reported that St. Michael may be having difficulty with their land acquisition and didn't want Albertville getting ahead purchasing property or spending money on soil testing if St. Michael was going to be delayed or have a change of plans. The Council directed City Administrator Kruse and City Attorney Couri to secure an option to purchase the easements from the landowners conditioned on St. Michael's acquisition. The Council asked the question if the soils are bad does that influence the price of the easement. The Council requested to know the balances in the Park Dedication fund and Trail fund for the next meeting when this is discussed. City Administrator Kruse is to contact St. Michael's Administrator to see if they are on track with securing their easements. . Albertville City Council Minutes April 19, 2004 . Page 4 of5 LEGAL: None ADMINISTRATION: FINANCE DIRECTOR HIRING STATUS: City Administrator Kruse reported that 13 individuals applied for the Finance Director's position and most had good qualifications. Five individuals have been interviewed and three are being considered. Kruse had anticipated having a recommendation for the meeting, but with the death of his mother, things have been delayed. Kruse asked due to the essence of time if the council would be comfortable granting the Personnel Committee of Mayor Peterson and Councilmember Fay to meet with Kruse and make an offer to a candidate. The Council concurred and stated they would be fine with that process and authorized them to proceed. . WRIGHT COUNTY "CITY" POLICIES City Administrator Kruse asked the Council if they wanted to take action on the adoption of the policies developed by the 17 cities in Wright as presented earlier on the following topics: annexation, economic development, land use planning, transportation and general government. Some council members expressed concern about the focus on annexation and the benefit for Albertville adopting these policies. Mayor Peterson requested we invite County Commissioner Ike to the next council meeting to get some feedback on this from him. The council concurred and an invitation will be extended. JOINT ALBERTVILLE OTSEGO MEETING SCHEDULED FOR WEDNESDAY APRIL 21. The Council and staff discussed the upcoming joint meeting and tried to identify what outcomes they would like to achieve. Following a lengthy discussion the Council agreed that they would like to identify how they can work with Otsego on boarder roads and contribute in some way, which is fair and equitable, based on traffic generation and benefit to adjoining properties. Perhaps using a similar formula for development along those improvements. The goals would be to contribute a fair amount and also to get Otsego to recognize that Albertville has and will need to incur additional costs along 1-94 to accommodate their growth and development. Other items that may be discussed is the Otsego Creek, sludge facility and other items of interest. ELECTION POLLING LOCATION City Administrator Kruse expressed concern about the Fire Hall not being large enough for the upcoming presidential election and asked the Council if they would consider moving the polling place to the St. Albert's Parish Center. The Council agreed that was a good idea and authorized Kruse to check out the details and report back to the City Council. . Albertville City Council Minutes April 19, 2004 . Page 5 of5 ALBERTVILLE DOWNTOWN SIGN The Council expressed concern about the downtown business not contracting for the sign leases as per their earlier verbal commitment. City Administrator Kruse stated he had talked to two of the tavern owners and they seemed like they were going to sign the lease agreement, but to date, they have not submitted anything. The Council restated it was their priority to assist the downtown businesses with this sign, and to give them until the first meeting in May when the council will discuss other options should they not want to participate. ADJOURNMENT: MOTION BY Councilmember Rich, seconded by Councilmember Klecker to adjourn the regular Council meeting at 9:45 p.m. Motion carried unanimously. :D~4~~ Don Peterson, Mayor . r"- ~~ Administrator .