2004-08-16 CC Minutes BudgetCity of Albertville Minutes
August 16, 2004
Albertville City Hall
7:00 PM
PRESENT: Mayor Don Peterson, Council members LeRoy Berning, Tom Fay, Ron Klecker,
Dorothy Rich, City Administrator Larry Kruse and Finance Direct Tina Lannes.
Absent: None
Mayor Peterson called the Council workshop meeting of the City of Albertville to order at
7:00 p.m.
City Administrator Kruse and Finance Director Lannes reviewed the proposed budget
amendments to the 2004 budget as follows:
City Council:
Legal publishing increase $11,000
Council attendance at the LMC Conference in October $0.
City Administrator
Wages and benefits increase of $8,239.00
Conference and Travel increase of $5,100
Operating of $1630
City Clerk
Annual Audit increase of $12,000
Recommendation to purchase scanning equipment and amend the clerk equipment
budget by $16,000.
Codification $1,630.
Finance Department
Amend the 2004 budget to include $58,750 for the new department and the balance in
2005.
City Engineering
Reduce the Engineer fees by $60,000 due to allocation of developer fees to capital
project accounts.
City Hall
Increase the budget for computer upgrades and accounting software to implement
Banyon Software modules relating to Fund Accounting, Fixed Assets, GASB 34 items
and Point of Sale System $20,000.
Building Department
Increase the budget by $25,000 to account for contracting with Inspectron.
Summarizing, Finance Director Lanes stated that increases offset decreases in the amended
budget.
The Council requested these items be presented at the September 7t' Council meeting with
staff brining back additional information on Inspectron's contact.
2005 BUDGET REVIEW
City Finance Director Lannes first reviewed summary information of revenues and expenses
for the General Fund, Water Fund, Sewer Fund and Stormwater Fund. The General Fund
projected a $158,286 increase in revenues equating to a 6.9% increase. General Fund expense
similarly reflected a $174,286 increase equating to a 6.9% increase.
Staff presented a proposed levy of $1,531,427 and a debt service levy of $354,813.
Briefly, major increases proposed include:
$58,000 for expanded law enforcement
$50,000 for a share fire chief
$168,000 for the lease payment for the new public works facility
$33,000 to go from $1,300 to $1,400 per year of service for the fire relief fund.
$14,000 for additional operating expenses for the public works facility
$130,000 for a new plow truck
$30,000 for a new 4 x 4 pickup plow truck
$15,000 for pickup
Following much discussion the consensus of the council was to hold another meeting on
Monday, August 31 in the council chambers and to have staff make the following changes.
1) Shift the proposed fire chief amount to fire relief pensions.
2) Schedule the 4 x 4 pickup for 2006
3) Schedule the pickup for 2007
4) Increase the City Hall building budget from $100,000 to $150,000
5) Reduce the tractor/loader budget from $28,000 to $10,000 shifting the difference
to the purchase of the $130,000 snowplow truck.
6) Meet with Otsego and St. Michael on Fire Contract
Other questions raised were:
1) What was purchased in 2003 for $64,412.80 in the Street Machinery category?
2) What are the historical repayments made on the fire truck purchase?
3) What training has Jon Sutherland had regarding fire inspections? Is this
something to pursue?
The Council expressed concern about keeping the fire department increases reasonable, so as
not to excite St. Michael and Otsego. City Administrator Kruse is to meet with the
neighboring City Administrator's to review upcoming changes and pursue an Insurance
Service Review of operations to justify the purchase of a new pumper truck.
ADJOURNMENT
MOTION BY Council member Berning, seconded by Council member Rich to adjourn the
meeting at 10:00 p.m. Motion carried unanimously.
Don Peterson, Mayor
Larry Kruse, City Administrator