2005-01-10 CC Mintues Workshop
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City of Albertville
City Council Minutes
January 10, 2005
Albertville City Hall
7:00 PM
PRESENT: Council members Tom Fay, Ron Klecker, Leroy Berning, John Vetsch, and City
Administrator Larry Kruse
ABSENT: Mayor Don Peterson
Acting Mayor Berning called the City Council workshop to order at 6:30 p.m.
CITY HALL CONSULTING ARCHITECT
In February of2004, the City completed a space needs study and considered construction ofa
new City Hall with community meeting space. That effort was postponed and now is being
reconsidered. Three architectural firms are being interviewed to giving the council an
opportunity to meet the firm's representatives and to listen to their marketing proposal.
6:30 p.m. Bonestroo, Rosene, Anderslik and Associates presented. Michelle Lease, Mark
Forbes, and Jeff McDowel presented a power point presentation of past works depicting Delano
and Hugo among others. They stated they have a "team" focus and promote having Ms. Lease,
who has previous City Administrator experience in Long Lake as a real benefit to the City. They
stated they focus on listening to clients and valuing their relationship. They are a full service
firm with many disciplines. What differentiates them from other firms is having Michelle as a
facilitator to insure the City gets heard. They will guide the City in selection of a delivery
system. Bonestroo strongly promoted having Steve AIm who is a construction specialist on their
staff as a key strength. Stated delivering projects on time and on budget is a priority. Serving
Client is #1. Willing to stand behind errors and omissions. Can do the project lump sum ifit is
well defined or percent of project or hourly.
7:00 p.m. Hay Dobbs presented a power point presentation of their previous work. Promoted
having the principals Hay as the lead Architect and Tom Dobbs as the project manager. Stated
that they are the owners and can give immediate feedback and they don't need to go to higher
ups for direction, as they are the owners. Promoted a hands on approach; Promoted a partnership
approach; Albertville's project will be a priority; 75% return clientele; Seek creative solutions;
Budget driven; Use a workbook to track and log project history. They did the Becker City Hall
and Downtown Street Scape in Long Lake. Designed Sartell's City Hall, but construction
management was done by another firm.
City of Albertville
City Council Minutes
January 10, 2005
Page 2 of3
7:30 p.m. Outsource Management Services presented an oral presentation. Stated he is a
licensed architect, state licensed building official and is a one-man firm. One of his strengths is
to watch the people who use the building to determine functionality of design. Promoted being a
consensus builder and likes to observe and listen to people. Stands up for mistakes; Good at
resolving problems; Networks with others to accomplish projects and budget conscious.
ARCHITECT SELECTION
The Council discussed the pros and cons of all three and focused on Hay Dobbs and Bonestroo.
The Council stated they would like to visit Becker to take a look at a Hay Dobbs project. The
consensus was to put this on the Monday, January 18th agenda for selection of an architect to
move the project forward.
S.E.H PRESENTATION
S.E.H. Vice President Mike Kraemer, City Engineer Pete Carlson and Engineer Greg Anderson
met with the City Council to discuss them continuing as City Consulting Engineer. Pete Carlson
announced that he has been offered and has accepted a position with S.E.H. in Denver Colorado.
They introduced Greg Anderson as a proposed replacement for Pete Carlson. Pete would
anticipate working closely with Greg for six months or however long it would take to train him
into the position. Greg is currently the City Engineer for the City of Mora. A graduate of North
Dakota State University and has worked with S.E.H. since college.
S.E.H. presented a work plan outlining ways to "raise the bar" in an effort to keep the City's
business. Mike Kraemer's presentation focused on the importance of doing a good job for
Albertville and that Greg has the potential to deliver that service. The Company is committed to
serving Albertville.
The Council discussed a number of past issues, which concerned council members. Mr. Kraemer
stated that S.E.H. would like a six month period to redeem themselves and after that time if the
City was not satisfied, then to seek Requests for Qualifications from other firms. Kraemer stated
that S.E.H. is committed to finishing any projects in process should the City decide otherwise.
The Council thanked S.E.H. for coming and stated they would get back to them.
Following S.E.H.'s exit, the council by consensus felt that being Pete Carlson is leaving, that it is
a good time to seek Requests for Qualifications from other firms. The Council asked City
Administrator Kruse to place discussion of an Engineering Transition Plan and Authorization to
seek Requests for Qualification from small to mid-sized firms on the Monday, January 18th
Council Agenda.
M:\Public Data\City Council\Council Minutes\2005 Minutes\M OI-IO-05.doc
City of Albertville
City Council Minutes
January 10, 2005
Page 3 of3
MOTION BY Council member Fay, seconded by Council member Klecker to adjourn the
workshop at 11 :00 p.m. Motion carried unanimously.
ADJOURNMENT
MOTION BY Council member Fay, seconded by Council member Klecker to adjourn at
9:00 p.m. Motion carried unanimously.
M:IPublic DatalCity CouncillCouncil Minutes\2005 MinuteslM OI-IO-05.doc